Abdu Muyidi
Al Khobar,Saudi Arabia
Summary
With over 10 years of experience in managing executive offices, board affairs, and committees, I am a seasoned professional who excels at overseeing and coordinating various administrative functions at the highest level of organizations. I hold a Board Secretary certification and a master's degree in business administration, which equip me with the knowledge and skills to execute strategic projects and initiatives that support the CEO and the board of directors.
As the CEO Office Manager, I am responsible for ensuring smooth operations, compliance, and governance across the organization. I provide administrative support to the CEO and the board, including scheduling meetings, preparing materials, and communicating with stakeholders. I also record and maintain accurate records of all board meetings, agendas, and documentation, ensuring transparency and accountability. Additionally, I leverage my expertise in board affairs and corporate governance to foster productive relationships with board members, executives, and key partners, promoting collaboration and alignment on organizational goals and values.
Overview
11
11
years of professional experience
1
1
Certificate
Work History
CEO Office Manager
Mayar Foods
Dammam, Saudi Arabia
09.2021 - Current
- Provide comprehensive administrative support to CEO and senior leadership, managing daily tasks such as scheduling appointments, handling expense reports, composing correspondence, and organizing travel arrangements and meeting materials.
- Facilitate effective communication between CEO and staff, coordinating logistics for high-level internal and external meetings.
- Act as a key liaison on behalf of the CEO, engaging with Board members, the leadership team, and others regarding matters related to company Businesses.
- Draft reports, letters, and proposals, ensuring preparation and coordination of written communications.
- Assist CEO in fulfilling external commitments, including participation in external boards, committees, and various groups.
- Take charge of coordinating assigned events and maintaining confidential files and contact information.
- Organize meetings, conferences, and committees both on and off-site to align with the Management team's agenda.
- Support in coordinating Directors' meetings, preparing meeting minutes, and following up on assigned action items.
- Collaborate with Board Executive committees as needed to ensure effective communication and execution of tasks.
Assistant to the board director
Mayar Foods
Dammam, Eastern Province
01.2022 - Current
- Meeting Coordination:
- Schedule and organize regular and special board meetings, ensuring logistics and materials are prepared.
- Collaborate with board members and executives to set meeting agendas. - Record Keeping:
- Maintain up-to-date records of board meetings, resolutions, and official communications.
- Prepare and distribute meeting minutes, managing confidential board-related documentation. - Communication:
- Act as the primary point of contact between board members and executive leadership.
- Facilitate communication channels, drafting and reviewing official correspondence on behalf of the board. - Governance and Compliance:
- Stay informed about corporate governance best practices and relevant regulations.
- Assist in maintaining compliance with corporate bylaws, policies, and regulations.
- Support the development and implementation of governance policies and procedures. - Committee Support:
- Assist in coordinating and administering board committees.
- Compile and distribute committee reports and updates to relevant stakeholders.
Secretary of The Procurement Committee
Mayar Foods
Dammam, Saudi Arabia
01.2024 - Current
- Administrative Support:
- Assist in the preparation of agendas, documents, and presentations for Procurement Committee meetings.
- Coordinate logistics for committee meetings, including venue arrangements, catering, and audio-visual requirements. - Meeting Coordination:
- Schedule and organize regular Procurement Committee meetings, ensuring timely distribution of meeting notices and materials.
- Record and distribute meeting minutes, capturing key discussions, decisions, and action items. - Communication:
- Act as the liaison between the Procurement Committee and relevant stakeholders.
- Facilitate communication channels to ensure the timely dissemination of procurement-related information. - Documentation and Record Keeping:
- Maintain accurate and up-to-date records of procurement-related discussions, decisions, and documentation.
- Manage confidential procurement files and ensure compliance with procurement policies and regulations. - Compliance:
- Assist in ensuring adherence to procurement policies, procedures, and relevant regulations.
- Support the development and implementation of procurement-related governance policies.
Secretary Board of Directors
AlMaha Foods International Privet Limited
New Delhi, India
01.2023 - Current
- Record-keeping: maintaining accurate records of all board meetings, including minutes, agendas, and other documentation.
- Communication: often the primary point of contact between the board and the organization's stakeholders, including shareholders, employees, and the public.
- Compliance: ensures that the board and the organization comply with all legal and regulatory requirements, including annual filings and reporting.
- Board support: provides administrative support to the board, including scheduling meetings, preparing materials, and coordinating logistics.
- Governance: responsible for ensuring that the board operates in accordance with the organization's bylaws and other governing documents.
- Strategic planning: works closely with the board and senior management to develop and implement the organization's strategic plan.
- Board development: responsible for supporting the board's ongoing development, including identifying training needs and providing orientation for new members.
- Risk management: helps to identify and manage risks facing the organization, including legal, financial, and reputational risks.
Executive Committee Secretary
Mama Sauce Company
Riyadh, Riyadh Region
01.2023 - Current
- Meeting coordination: scheduling and coordinating meetings of the executive committee, ensuring that agendas are prepared and circulated, and that meeting minutes are accurately recorded.
- Communication: serves as the primary point of contact between the executive committee and other members of the organization, as well as external stakeholders, such as clients, partners, and vendors.
- Document management: responsible for ensuring that all documents related to the executive committee, such as meeting minutes, reports, and presentations, are properly managed and maintained.
- Strategic planning: assist the executive committee with developing and implementing the organization's strategic plan, by conducting research, analyzing data, and preparing reports.
- Governance: responsible for ensuring that the executive committee operates in accordance with the organization's bylaws and other governing documents.
Executive assistant to CFO
SABIC
Jubail, Eastern Province
12.2016 - 09.2021
- Provide a range of administrative assistance services to CFO, including calendar management, mail management, drafting of routine correspondence, responding to telephone calls, etc.
- Develop and update CFO Office documents, such as invoices, reports, memos, office guides and procedures, phone and mailing lists, etc., by conducting relevant research and collecting data from various tools and sources.
- Ensure that sensitive and confidential information is managed appropriately, by setting appropriate controls for access, securing confidential documents in locked cabinets, and using specific waste bins and shredders to dispose information.
- Manage operation and maintenance of office equipment by completing preventive maintenance requirements; calling for repairs, maintaining equipment inventories and evaluating new equipment for purchase.
- Support in coordinating travel arrangements and schedules for the Chairman to ensure accurate, timely and comfortable business travel.
Executive Assistance and Meeting Management Support: - Organize business travel for CFO, including making flight and hotel bookings, submitting visa applications, and managing expense claims.
- Assist in the organization of meetings being attended by CFO, including managing room reservations, making catering arrangements, preparing and maintaining participant lists, and preparing required meeting materials.
Policies, Systems, Processes, Procedures, Standards and Reports: - Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner.
- Assist in the preparation of timely and accurate reports and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.
Administrative assistant
SABIC
Jubail, Eastern Province
01.2013 - 12.2016
Education
Master of Business Administration -
Bachelor Degree - English Language
Certification
Certified Board Secretary Program - GCC BDI
- Governance and Decision-Making.
- Board Members.
- Stakeholders and other Shareholders.
- Governance & Decision Making
Courses
- Corporate Governance Program – SIDF Academy
- Project Management Professional – PMP
- Time Management Fundamentals
- Communication Foundations
- Event Planning Foundations
- Administrative Professional Foundations
- Professional Executives Admin Assistance Course
- Become an Administrative Professional
- Note- Taking for Business Professionals
- Business Etiquette: Phone, Email and Text
Skills
- Leadership
- Management
- Microsoft Office
- Project Management
- Protocols
- Organizing & Scheduling
- Archiving & Documentation
- Data Collection & Analysis
- Customer Service
- Teamwork
- Communication skills
- Time management
Languages
English
Fluent
Arabic
Native
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