Abdul Basit. H. Khot

• Led overall direction, coordination and evaluation of department functions.
• Streamlined processes to improve and optimise office operations.
• Supervised daily operations, acting as point of contact for any queries or obstacles.
• Led and coached team leaders to meet performance targets and deliver operational excellence.

· Responsible for handling the Key accounts of JAS Forwarding – Riyadh

• Aided senior leadership by recommending corrective actions and improvements to company operations.
• Investigated issues affecting group operations, prepared reports and helped correct problems.
• Oversaw daily shipping operations, including loading and unloading of outbound trailers, replenishing of pallets, inventory management and supervising the work of a 3-member team.
• Controlled resources by department or project and tracked use in Cargo wise.

· Negotiated rates with carriers for air and sea shipments on behalf of clients.

· Handling operations for end-to-end logistics for the clients from pick up to delivery to the warehouse.

· Manage customer issues and assist in providing timely resolutions.

· Worked with upper management to determine appropriate for freight pricing

· Closely monitoring of shipments in coordination with all the stake holders.

· Monitoring warehouse management and distribution process.

· Mandatory daily correspondence with customer & overseas offices

• Oversaw records covering purchasing transactions, distribution flow and stock storage.
• Adjusted inventory levels to keep obsolescence and cost low.
• Established operational and administrative procedures and enforced controls.
• Assessed staff and team performance and regularly actioned insights to fuel improvement.
• Coordinated dispatching of transport vehicles distributing goods across the kingdom.

· Accountable and solely responsible for all the supply chain activity.

· Reporting to Finance Manager and indirectly to the CEO.

· Planning the quarterly orders as per the sales forecast and available qty.

· Placing the PO to the supplier after planning the quarterly orders to be placed.

· Selecting the best mode of transport and freight forwarder by comparing different quotation received.

· Conducting cost analysis to control costs and devising procurement plan to achieve project cost optimization and support the business development team to cost the projects bids appropriately.

· Co-coordinating with the regulatory team to make sure all the licenses and SFDA approval are in place for the importation of medical equipment's.

· Preparing all the documents and forwarding it to broker for clearance purpose

· Weekly and monthly report of pending orders, orders in transit, shipment at port and delivered at warehouse.

• Applied critical thinking to analyze problems, evaluate solutions and select best decisions.
• Consistently arrived at work on time and ready to start immediately.
• Delivered exceptional customer service by proactively listening to concerns and answering questions.
• Implementing purchase / procurement strategies for localization of import parts and ensuring the same align with requirements and accordingly placing the purchase order & following-up for delivery with cross-functional teams
• Planning funds for procurement and sourcing of materials while ensuring optimum utilization of materials, maximum cost savings & meeting anticipatory orders
• Organizing with the Demand and Planning Manager for the items and quantities to be ordered for the quarter
• Preparing the quotation and placing the order with approval of Purchasing Manager.
• Hiring freight forwarder with approval of Purchase Manager by evaluating the performance, services, and cost.
• Tracking new suppliers from various sources in order to avoid dependency.
• Conducting cost analysis to control costs and devising procurement plan to achieve project cost optimization and support the business development team to cost the projects bids appropriately
• Preparing all the documents required to open a LC and coordinating with bank regarding the same.
• Weekly and monthly report of pending orders, orders in transit, shipment at port and delivered at warehouse.
• Ensuring cost control within budgeted parameters and actively participating in vendor development/ evaluation process
• Identifying & developing potential vendors locally & globally for achieving cost effective purchases of raw materials and finishing goods after conducting landed cost analysis

• Established delivery schedules to keep stores fully stocked.
• Visited trade shows, showrooms and product design events to increase product offerings.
• Communicated closely with stakeholders, including vendors and merchants, helping to secure well-timed deliveries.
• Delivered tactical cost savings by negotiating advantageous terms and conditions for new contracts.

· Accountable for the international purchase including negotiating the price, payment terms incoterms, delivery date etc.

· Responsible for Process purchase requisitions and raise Purchase order and Return Purchase orders on SAP as requested by the category management.

· Planned funds for procurement and sourcing of materials while ensuring optimum utilization of materials, maximum cost savings & meeting anticipatory orders

· Drove cost control within budgeted parameters and actively participating in vendor development/ evaluation process

· Identified & developed potential vendors locally & globally for achieving cost effective purchases of raw materials and finished goods after conducting cost analysis

· Closely coordinating with the3PL (3rd party warehouse) team for the delivery of the shipment and to check if there is any discrepancy or damaged received.

· Looked after the arrangement of all the materials for the assigned projects right from receiving material requests, quotation requests, purchase orders, submittals approvals & fabrication up to the delivery to the sites

· Provided assistance on delivery dates, sole justifications, specifications, substitutions, supply sources, etc., concerning any aspect of purchase orders originated by incumbent

· Preparing inbound in SAP and triggering the file for 3PL.

· Maintain damage records and claim insurance in case of damage.

• Sourced and verified quotations from suppliers before initiating purchase processes.
• Established delivery schedules to keep stores fully stocked.
• Monitored delivery progress and contacted clients and suppliers to minimize delivery delays.
• Coordinated with inventory control to determine purchasing needs with high degree of accuracy.

· Managing the procurement supplier relationships for the company.

· Inspection the quantification of orders and all the documents required before forwarding it for SFDA approval.

· Accountable for receiving SFDA approvals or clearance letter from the hospitals with coordination of Regulatory affairs.

· Trace orders as required and notify customers of any activity concerning their order.

· Effectively negotiated with suppliers to secure best quality, right quantity, competitive prices and longer payment terms

· Controlled annual/monthly purchase and import value and inventory level and ensured timely project execution to meet deadlines

· Strengthened relations with suppliers to optimize JIT supply and identified alternative sources to meet cost savings

· Providing temperature readings of the shipment to the Quality assurance team in order to release the shipment for use.

· Coordinate with concerned departments after receiving POD from warehouse once shipment arrives

· Maintain damage records and backorder logs and notify the concern accordingly.

· Responsible to provide monthly and quarterly report to the manager for all pharmaceutical shipments.