ABDULLAH ALHALWAN
Riyadh,KSA
Overview
18
18
years of professional experience
Work history
Administration Support Manager - KSA
Water Transmission Company - WTCO
Riyadh, KSA
08.2024 - 07.2025
- Provided administrative and operational support to over 1,500 employees across multiple locations.
- Oversee all facility management functions, including maintenance, space planning, and office operations at both the head office and project sites.
- Manage a fleet of 600+ vehicles, including vehicle tracking systems, usage optimization, and maintenance schedules.
- Lead procurement and administration of service agreements for facility management, cleaning, and landscaping services.
- Led end-to-end business support operations across multiple departments, ensuring alignment with strategic objectives and operational efficiency across the organization.
- Oversee vendor management processes, including selection, evaluation, and performance monitoring.
- Developed and monitored business support budgets and forecasts, ensuring optimal resource allocation, cost control, and alignment with corporate financial plans.
- Managed the full budgeting cycle including planning, forecasting, tracking expenditures, and providing executive-level reports for informed decision-making.
- Provided administrative and operational support to leadership and sector heads, including handling high-level correspondences, requests management, and strategic planning follow-up.
- Define and track KPIs and objectives for administrative teams in both the head office and project locations.
- Played a key role in improving business continuity, vendor management, and cross-departmental coordination to enable effective operations and change management initiatives.
Administration & Facilities Manager - King Salman Park
WSP in the Middle East
Riyadh, KSA
08.2022 - 08.2024
- Providing comprehensive administrative support to senior management, handling a wide array of tasks efficiently.
- Organizing and facilitating induction programs for new employees, ensuring a seamless onboarding experience.
- Serving as the primary point of contact for all facility-related inquiries from internal stakeholders, external vendors, and regulatory agencies.
- Implementing and maintaining procedures/office administrative systems.
- Supervising invoice processing and office budgets, ensuring accuracy and cost-effectiveness.
- Ensuring compliance with governmental regulations and environmental, health, and security standards for facility operations.
- Delivering comprehensive support to site offices by coordinating logistics, overseeing administrative functions, and ensuring smooth and efficient day-to-day operations.
- Managing transport and accommodation by coordinating with landlords and suppliers, securing cost-effective contracts to meet organizational needs.
- Managing the contracts of the services include security, parking, cleaning, and catering.
- Ensuring that basic facilities, such as water and electricity, are well-maintained.
Administration & Facilities Manager - NEOM
Bechtel Corporation
NEOM, KSA
08.2021 - 08.2022
- Spearheaded the development of new operational policies while meticulously reviewing and optimizing existing ones to streamline departmental processes.
- Played a pivotal role in the design of new office spaces, providing comprehensive insights into office requirements including desk layouts, parking facilities, landscaping, and pedestrian pathways.
- Oversaw housing arrangements for over 400 employees across various camps in Tabuk and NEOM, ensuring comfortable and efficient accommodations.
- Managed a fleet of 175+ leased vehicles, overseeing their maintenance and servicing to guarantee optimal performance and safety standards.
- Directed day-to-day maintenance operations for project offices, ensuring a conducive work environment for all staff members.
- Played a key role in enhancing safety and security measures for project offices and accommodations, prioritizing the well-being of employees and assets.
- Orchestrated office relocations and meticulously tracked office equipment to ensure smooth transitions and operational continuity.
- Maintained company registration certificates and diligently ensured compliance with all permits and licenses, upholding regulatory standards.
- Managed inventory and procurement of office supplies for all company project offices, optimizing supply chain operations and maintaining adequate resources for daily operations.
Relations & Support Services Manager - KSA
Unified Real Estate Development Company
Riyadh, KSA
06.2018 - 08.2021
- Directed the timely acquisition of regulatory certificates, permits, and licenses from relevant authorities for all projects, adhering to URED's strategic objectives.
- Orchestrated smooth employee transitions and provided comprehensive coordination support across all departments.
- Managed and facilitated all immigration-related applications and government forms, ensuring compliance with legal requirements.
- Oversaw the operations of the head office, fostering an environment conducive to productivity and efficiency.
- Acted as a liaison between ministries and governmental entities to secure approvals for new employee documentation, facilitating seamless onboarding processes.
- Maintained ongoing communication with embassies to monitor the progress of document approvals for new hires.
- Established and enforced policies and procedures for support services and administrative functions, aligning practices with organizational goals.
Support Services Manager
Rolls Royce Saudi Arabia Limited - Defense
Riyadh, KSA
04.2015 - 06.2018
- Managed company contracts and cultivated relationships with service providers to ensure optimal service delivery and cost-effectiveness.
- Conducted job analyses, identified training needs, and developed career paths in consultation with managers to enhance organizational capabilities.
- Managed property and asset management, including utility oversight, to maintain efficient operations.
- Led the onboarding process and implemented join and resignation procedures to facilitate seamless transitions for new and departing employees.
- Supervised technical personnel responsible for developing, managing, and delivering training programs to enhance employee skills and competencies.
- Managed customs clearance, freight, and expediting of parts and equipment to support operational requirements.
- Handled all correspondence and applications to embassies and government entities, ensuring compliance with regulatory requirements.
- Oversaw block visa requirements and coordinated the preparation of supporting documents for visa applications.
- Managed facility services, maintenance, and office operations to ensure a safe and productive work environment.
- Orchestrated accommodations across 7 compounds nationwide, ensuring comfortable and compliant living arrangements for employees.
- Managed transportation arrangements and the company's leased vehicle fleet to support employee mobility and operational needs.
Administration Manager
Ernst &Young
Riyadh, KSA
01.2014 - 04.2015
- Led a $2.8 million renovation project for company furniture, overseeing all aspects from inception to completion, including budget management, vendor coordination, and ensuring project milestones were met within schedule.
- Supported company operations by efficiently managing a diverse range of administrative tasks.
- Planned and executed projects across various sectors within the company, ensuring successful outcomes.
- Supervised operations, planning, management, and communication activities to enhance organizational effectiveness.
- Played a key role in the recruitment and selection of key staff members, contributing to the growth and success of the team.
- Managed the day-to-day operations of the administrative department and provided leadership to staff members.
- Oversaw the procurement and management of office supplies, maintaining adequate stock levels to support business operations.
- Handled the attestation of certificates from the Chamber of Commerce and facilitated the legal translation of documents, supporting immigration and labor-related activities.
- Negotiated and managed long-term service agreements with vendors, ensuring cost-effectiveness and quality service delivery.
Administration Supervisor
King Saud University
Riyadh, KSA
01.2008 - 01.2010
- Supported new students and new faculty members.
- Supervised operations, planning, management and communication.
- Managed the facility and the accommodation of the faculty members.
- Tracked and maintained all immigration and labor records.
- Supervised day-to-day operations of the university buildings.
- Prepared and performed new employees' induction.
- Supported project managers and coordinated activities of the work.
Education
Bachelor of Business Administration - Management
University of Tennessee at Martin
USA Timeline
Administration Support Manager - KSA
Water Transmission Company - WTCO
08.2024 - 07.2025
Administration & Facilities Manager - King Salman Park
WSP in the Middle East
08.2022 - 08.2024
Administration & Facilities Manager - NEOM
Bechtel Corporation
08.2021 - 08.2022
Relations & Support Services Manager - KSA
Unified Real Estate Development Company
06.2018 - 08.2021
Support Services Manager
Rolls Royce Saudi Arabia Limited - Defense
04.2015 - 06.2018
Administration Manager
Ernst &Young
01.2014 - 04.2015
Administration Supervisor
King Saud University
01.2008 - 01.2010
Bachelor of Business Administration - Management
University of Tennessee at Martin
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