Overview
Work history
Education
Timeline
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ABDULLAH ALHALWAN

Riyadh,KSA

Overview

18
18
years of professional experience

Work history

Administration Support Manager - KSA

Water Transmission Company - WTCO
Riyadh, KSA
08.2024 - 07.2025
  • Provided administrative and operational support to over 1,500 employees across multiple locations.
  • Oversee all facility management functions, including maintenance, space planning, and office operations at both the head office and project sites.
  • Manage a fleet of 600+ vehicles, including vehicle tracking systems, usage optimization, and maintenance schedules.
  • Lead procurement and administration of service agreements for facility management, cleaning, and landscaping services.
  • Led end-to-end business support operations across multiple departments, ensuring alignment with strategic objectives and operational efficiency across the organization.
  • Oversee vendor management processes, including selection, evaluation, and performance monitoring.
  • Developed and monitored business support budgets and forecasts, ensuring optimal resource allocation, cost control, and alignment with corporate financial plans.
  • Managed the full budgeting cycle including planning, forecasting, tracking expenditures, and providing executive-level reports for informed decision-making.
  • Provided administrative and operational support to leadership and sector heads, including handling high-level correspondences, requests management, and strategic planning follow-up.
  • Define and track KPIs and objectives for administrative teams in both the head office and project locations.
  • Played a key role in improving business continuity, vendor management, and cross-departmental coordination to enable effective operations and change management initiatives.

Administration & Facilities Manager - King Salman Park

WSP in the Middle East
Riyadh, KSA
08.2022 - 08.2024
  • Providing comprehensive administrative support to senior management, handling a wide array of tasks efficiently.
  • Organizing and facilitating induction programs for new employees, ensuring a seamless onboarding experience.
  • Serving as the primary point of contact for all facility-related inquiries from internal stakeholders, external vendors, and regulatory agencies.
  • Implementing and maintaining procedures/office administrative systems.
  • Supervising invoice processing and office budgets, ensuring accuracy and cost-effectiveness.
  • Ensuring compliance with governmental regulations and environmental, health, and security standards for facility operations.
  • Delivering comprehensive support to site offices by coordinating logistics, overseeing administrative functions, and ensuring smooth and efficient day-to-day operations.
  • Managing transport and accommodation by coordinating with landlords and suppliers, securing cost-effective contracts to meet organizational needs.
  • Managing the contracts of the services include security, parking, cleaning, and catering.
  • Ensuring that basic facilities, such as water and electricity, are well-maintained.

Administration & Facilities Manager - NEOM

Bechtel Corporation
NEOM, KSA
08.2021 - 08.2022
  • Spearheaded the development of new operational policies while meticulously reviewing and optimizing existing ones to streamline departmental processes.
  • Played a pivotal role in the design of new office spaces, providing comprehensive insights into office requirements including desk layouts, parking facilities, landscaping, and pedestrian pathways.
  • Oversaw housing arrangements for over 400 employees across various camps in Tabuk and NEOM, ensuring comfortable and efficient accommodations.
  • Managed a fleet of 175+ leased vehicles, overseeing their maintenance and servicing to guarantee optimal performance and safety standards.
  • Directed day-to-day maintenance operations for project offices, ensuring a conducive work environment for all staff members.
  • Played a key role in enhancing safety and security measures for project offices and accommodations, prioritizing the well-being of employees and assets.
  • Orchestrated office relocations and meticulously tracked office equipment to ensure smooth transitions and operational continuity.
  • Maintained company registration certificates and diligently ensured compliance with all permits and licenses, upholding regulatory standards.
  • Managed inventory and procurement of office supplies for all company project offices, optimizing supply chain operations and maintaining adequate resources for daily operations.

Relations & Support Services Manager - KSA

Unified Real Estate Development Company
Riyadh, KSA
06.2018 - 08.2021
  • Directed the timely acquisition of regulatory certificates, permits, and licenses from relevant authorities for all projects, adhering to URED's strategic objectives.
  • Orchestrated smooth employee transitions and provided comprehensive coordination support across all departments.
  • Managed and facilitated all immigration-related applications and government forms, ensuring compliance with legal requirements.
  • Oversaw the operations of the head office, fostering an environment conducive to productivity and efficiency.
  • Acted as a liaison between ministries and governmental entities to secure approvals for new employee documentation, facilitating seamless onboarding processes.
  • Maintained ongoing communication with embassies to monitor the progress of document approvals for new hires.
  • Established and enforced policies and procedures for support services and administrative functions, aligning practices with organizational goals.

Support Services Manager

Rolls Royce Saudi Arabia Limited - Defense
Riyadh, KSA
04.2015 - 06.2018
  • Managed company contracts and cultivated relationships with service providers to ensure optimal service delivery and cost-effectiveness.
  • Conducted job analyses, identified training needs, and developed career paths in consultation with managers to enhance organizational capabilities.
  • Managed property and asset management, including utility oversight, to maintain efficient operations.
  • Led the onboarding process and implemented join and resignation procedures to facilitate seamless transitions for new and departing employees.
  • Supervised technical personnel responsible for developing, managing, and delivering training programs to enhance employee skills and competencies.
  • Managed customs clearance, freight, and expediting of parts and equipment to support operational requirements.
  • Handled all correspondence and applications to embassies and government entities, ensuring compliance with regulatory requirements.
  • Oversaw block visa requirements and coordinated the preparation of supporting documents for visa applications.
  • Managed facility services, maintenance, and office operations to ensure a safe and productive work environment.
  • Orchestrated accommodations across 7 compounds nationwide, ensuring comfortable and compliant living arrangements for employees.
  • Managed transportation arrangements and the company's leased vehicle fleet to support employee mobility and operational needs.

Administration Manager

Ernst &Young
Riyadh, KSA
01.2014 - 04.2015
  • Led a $2.8 million renovation project for company furniture, overseeing all aspects from inception to completion, including budget management, vendor coordination, and ensuring project milestones were met within schedule.
  • Supported company operations by efficiently managing a diverse range of administrative tasks.
  • Planned and executed projects across various sectors within the company, ensuring successful outcomes.
  • Supervised operations, planning, management, and communication activities to enhance organizational effectiveness.
  • Played a key role in the recruitment and selection of key staff members, contributing to the growth and success of the team.
  • Managed the day-to-day operations of the administrative department and provided leadership to staff members.
  • Oversaw the procurement and management of office supplies, maintaining adequate stock levels to support business operations.
  • Handled the attestation of certificates from the Chamber of Commerce and facilitated the legal translation of documents, supporting immigration and labor-related activities.
  • Negotiated and managed long-term service agreements with vendors, ensuring cost-effectiveness and quality service delivery.

Administration Supervisor

King Saud University
Riyadh, KSA
01.2008 - 01.2010
  • Supported new students and new faculty members.
  • Supervised operations, planning, management and communication.
  • Managed the facility and the accommodation of the faculty members.
  • Tracked and maintained all immigration and labor records.
  • Supervised day-to-day operations of the university buildings.
  • Prepared and performed new employees' induction.
  • Supported project managers and coordinated activities of the work.

Education

Bachelor of Business Administration - Management

University of Tennessee at Martin
USA

Timeline

Administration Support Manager - KSA

Water Transmission Company - WTCO
08.2024 - 07.2025

Administration & Facilities Manager - King Salman Park

WSP in the Middle East
08.2022 - 08.2024

Administration & Facilities Manager - NEOM

Bechtel Corporation
08.2021 - 08.2022

Relations & Support Services Manager - KSA

Unified Real Estate Development Company
06.2018 - 08.2021

Support Services Manager

Rolls Royce Saudi Arabia Limited - Defense
04.2015 - 06.2018

Administration Manager

Ernst &Young
01.2014 - 04.2015

Administration Supervisor

King Saud University
01.2008 - 01.2010

Bachelor of Business Administration - Management

University of Tennessee at Martin

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ABDULLAH ALHALWAN