Abdullah Alsaad
Riyadh
Summary
Administrative professional with strong organizational and communication skills, prepared to enhance office efficiency and support operations. Adept at managing schedules, handling correspondence, and coordinating meetings. Known for collaboration and adaptability, ensuring reliable and consistent support for team goals. Skilled in Microsoft Office, data entry, and task prioritization.
Overview
4
4
years of professional experience
Work History
Administrative Support Specialist
National Program for Community Development
05.2024 - Current
- Boosted team productivity by organizing workflow, assigning tasks, and monitoring performance.
- Collaborated with cross-functional teams to ensure smooth project execution and timely completion.
- Strengthened internal communication by managing correspondence, distributing information, and maintaining an updated contact database.
- Enhanced office efficiency by streamlining administrative processes and implementing time-saving tools.
- Provided comprehensive administrative support to executive team, facilitating their focus on strategic tasks.
- Maintained high levels of confidentiality, handling sensitive information with discretion and integrity.
- Assisted in the onboarding process of new team members by providing training materials, coordinating schedules, and providing support during the transition period.
- Optimized resource allocation through regular inventory assessments resulting in cost savings without compromising quality or functionality.
- Assisted in preparing detailed reports for management, enabling informed decision-making.
- Facilitated communication between departments, improving overall workflow and efficiency.
- Supported executive staff in travel arrangements including booking flights, accommodations, transportation services, as well as planning conference itineraries.
Senior administration officer
Golf Saudi
01.2023 - 04.2024
- Processed invoices and financial data with strong eye for detail.
- Worked to facilitate positive, productive working environments through reliable administrative support.
- Managed database to maintain updated records and accuracy.
- Accurately executed secretarial tasks, maintaining smooth administrative operations.
- Worked with HR to maintain accurate and confidential employee records, enforcing compliance with regulatory standards.
- Greeted and directed incoming visitors and clients to reduce wait times and increase satisfaction.
- Organised filing systems and maintained records and documentation in alignment with company policies and data security protocols.
- Managed schedules for C-level executives, coordinating daily meetings and travel arrangements.
- Processed invoices and purchase orders with high attention to detail.
- Liaised with security personnel to monitor on-site access and approve authorised visitors to enter premises.
- Coordinated office workflow and implemented improvements to drive efficiency and productivity.
- Streamlined office procedures, implementing new systems to address bottlenecks and disruptions.
- Reviewed existing procedures and systems for inefficiencies and recommended actionable initiatives for improvement.
- Scheduled meeting spaces and catering for board meetings, client consultations and contract negotiations.
- Monitored and proactively replenished office supply inventory for seamless operations.
- Liaised with external vendors and service providers to address on-site maintenance and repair needs.
- Utilised Microsoft Excel to manage spreadsheets and deliver specialised reports on company metrics.
- Prioritised high-volume competing tasks to complete simultaneous projects within stringent timeframes.
- Produced and distributed monthly reports using Excel knowledge, enabling improved business analysis.
Administrative Officer
Golf Saudi
02.2021 - 01.2023
- Offered excellent customer service to colleagues and external representatives.
- Facilitated and processed incoming calls and emails, distributing relevant information to necessary departments.
- Organised meetings and events guaranteeing professional results.
- Ordered and maintained office stationery supplies, including ink cartridges, toner and paper.
- Handled diary management for smooth-running administration processes.
- Provided dependable administrative support to senior staff, enabling them to freely handle high-importance tasks.
- Managed queries in-person, by phone and via email.
- Cultivated and deepened relationships with customers by providing exceptional service.
- Took minutes and thorough notes in meetings for distribution.
- Established efficient, dependable administrative teams by providing ongoing career acceleration opportunities.
- Monitored office inventory supplies, re-ordering for service provisions.
- Delivered new hire training and mentored established staff on processes and procedures.
Education
A-Levels - Etiquette - Training
Etiquette - Training
07.2021
Bachelor of Arts - Social service and sociology
Al-Imam Mohammed bin saud lslamic University
01.2016
Professional Kay Performance Indicator ( KPI) -
Academy KPI
UK12-2023
Skills
- Verbal communication
- Administrative procedures
- Strategic planning
- Inventory management
- Project management
- File organization
- Scheduling appointments
- Telephone reception
- Document management
- Expense reporting
- Travel arrangements
- Business correspondence
Timeline
Administrative Support Specialist
National Program for Community Development
05.2024 - Current
Senior administration officer
Golf Saudi
01.2023 - 04.2024
Administrative Officer
Golf Saudi
02.2021 - 01.2023
Bachelor of Arts - Social service and sociology
Al-Imam Mohammed bin saud lslamic University
A-Levels - Etiquette - Training
Etiquette - Training
Professional Kay Performance Indicator ( KPI) -
Academy KPI
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