Abdulrahman Afef Abdullah Shaddad
Executive Assistant / Administrative Specialist
Riyadh
Summary
Dynamic and detail-oriented Executive Assistant with over 5 years of professional experience providing high-level administrative support, project coordination, and operational management within fast-paced environments, particularly in construction and real estate sectors. Skilled in managing executive calendars, handling confidential information, coordinating cross-functional activities, and supporting executive leadership in strategic initiatives, including IPO preparation. Proficient in Microsoft Office Suite and committed to enhancing operational efficiency and organizational success.
Overview
5
5
years of professional experience
1
1
Certification
2
2
Languages
Work History
Executive Assistant to the Chief Executive Officer
Alostool Alaali
11.2024 - Current
- Provide comprehensive administrative and operational support to the CEO.
- Manage official communication with government entities, consultants, and Clients.
- Organize and attend high-level meetings; prepare professional minutes and track action items.
- Prepare detailed operational and project performance reports for executive review.
- Coordinate interdepartmental tasks to ensure smooth workflow and compliance with schedules.
- Assist in managing the company's IPO documentation for listing on the Saudi Stock Exchange (Tadawul).
Executive Assistant to the HR Director
Al Ostool Al Aali
08.2024 - 11.2024
- Supported the HR Director in scheduling, internal communications, and HR project coordination.
- Handled confidential HR documentation and employee-related communications.
- Assisted in organizing HR events, recruitment activities, and employee engagement initiatives.
- Ensured compliance with employment laws by staying abreast of evolving regulations and updating appropriate policies accordingly.
Executive Secretary
Jood Towers Real Estate Company
03.2022 - 07.2024
- Managed executive schedules and appointments for real estate projects.
- Drafted reports, contracts, and project-related correspondence.
- Coordinated between departments (Sales, Marketing, Finance, Projects).
- Handled incoming and outgoing communications with external stakeholders.
- Supported document preparation and approval processes with relevant authorities.
- Coordinated travel arrangements and bookings for executive staff.
Executive Assistant
Jood Towers Real Estate Company
01.2021 - 02.2022
- Provided administrative and executive support to project management teams.
- Coordinated internal meetings, project documentation, and external communications.
- Prepared performance and project evaluation reports.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Document Controller
Yemeni Group for Engineering & Contracting
01.2020 - 01.2021
- Managed project documentation, including contracts and technical records.
- Implemented document control processes ensuring compliance and traceability.
- Worked closely with engineering and project teams to maintain updated records
Education
Bachelor of Science - Management
Future University
Yemen 12.2023 - 04.2024
No Degree - Teaching English To Speakers of Other Languages
Yemen American Language Institute
Yemen 11.2022 - 11.2022
English Proficiency Test - English Language
Duolingo
USA 04.2001 -
English Proficiency Test - English Language
ETS Global
United States Of America / Remote 04.2001 -
Skills
- Executive and Administrative Support
- Calendar and Meeting Management
- Travel Coordination and Itinerary Planning
- Document Control and File Management
- Report Writing and Documentation
- Communication and Relationship Management
- Confidentiality and Discretion
- Project Coordination and Task Tracking
- Data Analysis and Reporting
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Certification
Effective Management Skills Certificate
Timeline
Executive Assistant to the Chief Executive Officer
Alostool Alaali
11.2024 - Current
Executive Assistant to the HR Director
Al Ostool Al Aali
08.2024 - 11.2024
Bachelor of Science - Management
Future University
12.2023 - 04.2024
No Degree - Teaching English To Speakers of Other Languages
Yemen American Language Institute
11.2022 - 11.2022
Executive Secretary
Jood Towers Real Estate Company
03.2022 - 07.2024
Executive Assistant
Jood Towers Real Estate Company
01.2021 - 02.2022
Document Controller
Yemeni Group for Engineering & Contracting
01.2020 - 01.2021
Effective Management Skills Certificate
02-2019
English Proficiency Test - English Language
Duolingo
04.2001 -
English Proficiency Test - English Language
ETS Global
04.2001 -
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