Hussain Al-Muznai

• Receive and inspect all incoming materials and reconcile with purchase order, process and distribute documentation with purchase order, report and track damages on orders received.
• Fill supply requisition, assist buyer in ordering adequate merchandise, supply and deliver orders to faculty.
• Receive, store documents, confidential files and maintain record of approved document and confidential file destruction.
• Maintain warehouse, record data and resolve discrepancies regarding receipt, deliveries, warranties, repair and surplus materials.

• Review, monitor, updating, and validate all invoices for payments under Work Unit Rate, Lumpsum, Mid form and General Engineering service contract in alignment with Contract Release Purchase Order (CRPO).
• Perform quarterly accrual approvals and initiate Service Entry Sheet (SES) using SAP system for approval towards several stakeholders and coordinate the compliance reports towards Contractors, and made verifier if the invoices are approved or canceled before month-end, accrual or will not be booked through the system.
• Initiate and perform Project close out documentation, for obtaining Financial close out for work site completed Oil and Gas projects.
• Evaluate and advise Division manager, for Contractors proposed Saudization and wellbeing report in compliance to Vison 2030 plan,
• Monitor and updating the day-to-day schedule of inspectors/trainers functions to plan and prepare the appropriate administrative activities.
• Extracts existing data and compiles internal reports of monitoring the team's progress also identify shortcomings and preparing work orders.
• Prepare follow-up and coordination to achieve the percentage of innovation ideas, also conduct filtering and evaluation of innovation ideas towards Divisions Employees, also advise Division manager regarding that.
• Liaise with inspectors, obtain timesheets, reports and/or certificates towards invoices submission to clients.
• I Prepare timesheet summaries, seek clients' approvals as applicable to the assigned project requirements.
• Submit invoices through SAP system, update internal operations system, submits to clients, obtain acknowledgments.
• Identify and implement improvements to work orders (WO) and administrative procedures to improve effectiveness and efficiency.
• Supports department in collection of outstanding (ensure no bad debts) and ensures to achieve targets (if assigned).
• Process, follow up PRs, and ensure Supplier Invoices are processed for assigned Sections/Services.
• Produces documentation as requested such as preparing offers, tenders and all applicable documentation letters, correspondence, emails, memorandums etc.To support the executive/business unit.
• I compiles information of presentation reports, as requested to support business operations.
• I compliance with all applicable policies, procedures, and work instructions as per QHSE, and legal / regulatory requirements.
• Execute and Monitor 'Contractor Passport Application' in Saudi Aramco work sites and projects, Ensure Contractor employees comply to government and company polices, guidelines and procedures including those related to corporate security, environment, Saudization, Wellbeing, Medical insurance, Salaries, Training also employee development, Health and safety.
• Plan and Execute 'Corporate Invoice Digitalization Engine' (CIDE) to streamline invoice processing activities through planned Entry Sheet Verification (ESV).
• Preparing accounting reports, including: Summary Status of pending invoices with cost Group related to contractors companies.
• Make requests through the SAP system to issuing and renewal Aramco id cards towards contractors companies.
• Preparing the monthly reports such as the following: Management Information System (MIS) reports that belong to contractors companies.
• Manpower forecast reports and the percentage of Saudization that belong to contractors companies.
• Balanced scorecard reports that belong to contractors companies.
• Net Direct Estimation (NDE) reports that belong to contractors companies.
• Saudization and wellbeing reports that belong to contractors companies.
• Follow up of well-being towards the contractors companies including: Living Conditions to contractors employees.
• Support the IT team by my knowledge for protecting the system and apply the applactions safely.
• Receive and inspect all incoming materials and reconcile with purchase order, process and distribute documentation with purchase order, report and track damages on orders received.
• Fill supply requisition, assist buyer in ordering adequate merchandise, supply and deliver orders to faculty.
• Receive, store documents, confidential files and maintain record of approved document and confidential file destruction.
• Maintain warehouse, record data and resolve discrepancies regarding receipt, deliveries, warranties, repair and surplus materials.

• Overseeing hiring process, which includes coordinating job posts, reviewing resumes, performing reference checks, data analysis and report preparation incorporating determinations into recommendations.
• Lead professional, technical and clerical staff to support daily HR management program in operations of the Department.
• Make the Concepts and definitions - Wags System Management - Labor Market Researches - Wags and Salaries - Incentive and Bonus - Advantages Management - Design a salary Structure based on a real case.
• Make the job Analysis and Description - HR Planning also Performance Appraisal Human Resource - Training and Development - Functional Structure Recruiting and Hiring - Human Resource Metrics - Organizational Behavior Management.

Professional in HR scope for below points:

• ETS (HR) System.
• Agreements with the human resources development fund.
• New job falls within Designations New jobs.
• Training program for every new employee.
• Job description for every new job.
• Overtime recording system for organization employees.

• Attended business, social and other functions to promote organisation.
• Managed department budget and monitored expenditures and costs to reduce overages.
• Supported advertising and marketing efforts with illustrative material and creative collateral.

• Analysed marketplace KPIs to identify opportunities for diversifying campaigns and expanding visibility.
• Managed daily finance services for smooth business operations.

• Addressed employee conflicts, following corporate procedures for timely resolution.
• Recruited, hired and trained new employees to optimise profitability.
• Performed exit interviews, gaining useful insights to improve employee retention rates.
• Planned, organised and managed recruitment and selection processes, consistently meeting budget targets and recruitment goals.