Summary
Overview
Work History
Education
Skills
Timeline
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Adnan M S Jaafar

Executive Assistant To CEO
AlKhobar

Summary

Driven and resourceful administrative professional with 40+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.

Overview

31
31
years of professional experience

Work History

Executive Assistant to CEO

Fawwaz AlKhodari Co. Ltd.
Alkhobar
01.2009 - Current
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Booked airfare, hotel, and ground transportation to coordinate office travel.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and responded accordingly to support executive correspondence.


Executive Assistant to the General Manager

Abdullah A M AlKhodari Sons Co.
AlKhobar
12.2006 - 01.2009
  • Screened phone calls, emails, mail and visitors to route and resolve information requests.
  • Maintained corporate records, personal financial statements and employee personnel files.
  • Coordinated recruiting activities by scheduling interviews and arranging candidate travel.
  • Managed office by ordering office supplies and maintaining office equipment.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Answered high volume of phone calls and email inquiries.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Handled confidential and sensitive information with discretion and tact.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.

Executive Assistant to CEO

Derby Gaming SAL
Beirut
05.2006 - 08.2006
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Created expense reports, budgets, and filing systems for management team.
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Booked airfare, hotel, and ground transportation to coordinate office travel.
  • Processed travel expenses and reimbursements for executive team and senior management group.

Executive Manager

Monty Mobile Holding
Beirut
02.2005 - 04.2006

Executive Manager

Middle East Digital Communication
04.2002 - 10.2004

Office Manager to Managing Director

Abdulaziz M.Alghanim Co.
02.1996 - 02.2002
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Maintained computer and physical filing systems.
  • Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
  • Coordinated special projects and managed schedules.
  • Evaluated employee records and productivity and submitted evaluation reports.
  • Managed office operations while scheduling appointments for department managers.
  • Created, maintained and updated filing systems for paper and electronic documents.
  • Controlled finances to lower costs and keep business operating within budget.
  • Improved safety procedures to promote employee well-being and safety and protect company from potential liability.
  • Developed and maintained successful relationships with vendors, suppliers and contractors.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
  • Established team priorities, maintained schedules and monitored performance.

Personal Assistant to Chairman

First Al Wazzan Group
08.1992 - 02.1996
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Kept detailed track of household and maintenance inventory and schedules.
  • Maintained appropriate filing of personal and professional documentation.
  • Displayed absolute discretion at handling confidential information.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
  • Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
  • Used discretion when handling confidential information.
  • Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
  • Documented and distributed meeting notes to identify, analyze, and improve workflows.
  • Identified needs and coordinated plans for travel and out-of-town functions.
  • Participated in team meetings and staff training sessions.
  • Handled incoming mail, bills and invoices and completed appropriate actions.
  • Provided staff coaching, mentoring, and consultation to enhance performance and professional development.

Education

Bachelor of Arts - Business Administration

Haigazian College
Beirut
04.2001 -

Skills

Office administration

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Timeline

Executive Assistant to CEO

Fawwaz AlKhodari Co. Ltd.
01.2009 - Current

Executive Assistant to the General Manager

Abdullah A M AlKhodari Sons Co.
12.2006 - 01.2009

Executive Assistant to CEO

Derby Gaming SAL
05.2006 - 08.2006

Executive Manager

Monty Mobile Holding
02.2005 - 04.2006

Executive Manager

Middle East Digital Communication
04.2002 - 10.2004

Bachelor of Arts - Business Administration

Haigazian College
04.2001 -

Office Manager to Managing Director

Abdulaziz M.Alghanim Co.
02.1996 - 02.2002

Personal Assistant to Chairman

First Al Wazzan Group
08.1992 - 02.1996

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Adnan M S JaafarExecutive Assistant To CEO