Adonis Durante
Document Controller/Project Administrator
Al Jubail
Summary
Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Growth-oriented professional with personnel management and administrative experience. A leader with strong sense of initiative and expertise in competitive and multitasking environment.
Overview
15
15
years of professional experience
8
8
years of post-secondary education
Work History
Document Controller
APOC PHD/UTOS Project - Advanced Polyolefins
Al Jubail Industrial City
06.2022 - Current
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Provided support for document controls and worked with contract documents.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Established and managed document distribution matrix and document control register.
- Managed technical documentation flow of engineering, project management and construction activities.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
- Maintained organized and efficient document flows by using excellent planning and multitasking skills.
- Prepared documents for projects in accordance with project manager, team or client specifications.
- Promoted efficient document processing by maintaining orderly and clean control room.
- Transmitted documents, organized revisions and tracked changes.
- Modified and maintained tools to support operations and business process creation using Adobe Acrobat, SharePoint, Excel and Access capabilities.
- Released and updated drawings and specifications.
- Uploaded company procedures and policies to EDMS, routing for approval and training.
- Managed file archival and information retrievals.
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
- Completed transmittal logs and stored in files for specified durations.
- Reviewed and approved all client contracts prior to submission.
- Managed training courses, setup and maintenance for document control systems.
- Reviewed document management protocols and user activities against internal records policies and document management standards.
Document Controller/Training Coordinator
UNITED EO/EGIII Project (JUPC & SABIC)
Al Jubail Industrial City
07.2019 - 10.2021
- Ensure Document Management consistency across all projects, rigorously, maintaining control and tractability of the documentation form Project Initiation throughout completion.
- Implement and maintain document control processes and procedures.
- Develop and maintain the Document Management System.
- Manage all flows of documents either in electronic form or on paper support.
- Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording & archiving).
- Maintain and manage electronic and hard copy documents as required.
- Ensuring the use of standardized forms and templates.
- Asses training needs for new existing employees.
- Organize, develop or source training program to meet specific training needs.
- Develop training aids (training materials) such as manuals and handbooks.
- Coordinate off-site training activities for employees.
- Maintain employee training records.
Document Controller/Administration Assistant
Petrochemical QUAY2 Project (SABTANK/SABIC) - KFIP
Al Jubail Industrial City
11.2015 - 12.2018
- Control, file, log and keep up to date status records of all project communications and technical documentation via an electronic/web based document management system.
- To ensure that all documents are submitted to their predesignated departments before the required submission date expires.
- Receiving incoming and outgoing transmittals.
- Monitor third party inspection for schedule and to assigned inspector.
- Maintaining a system for the tracking superseded project drawing and documents.
- Distributing daily report of the project for the inclusion in the monthly reports and others.
- Responsible for the adequate resourcing of document control functions and cooperation with the whole document team.
- Receiving RFI (request for inspection) and maintain control log for proper distribution of recipient.
- Expedite response for DOSSIERS to be approved and issued mechanical completion certificate for compilation.
- Monitor test packages for inspection related for compilation.
- Monitor Quality related documents like procedure, quality plan, QA/QC related reports.
- Monitoring of punch lists activities at site and update the log before sending report.
Project Secretary/Administrator
C10/CO2 Purification and Liquefaction Plant Project (UNITED/SABIC/Linde)
Al Jubail Industrial City
01.2012 - 07.2015
- Utilizing various software packages to produce correspondence, documents, spreadsheet and database.
- Attendance and timekeeping.
- Transportation management for employee and equipment.
- Arrangement for gate passes or permissions as and when it required.
- Helping maintain document control records related to site.
- Coordinating with the other members of the team in maintaining and updating project related records such as reports, material stock lists etc. as per requirement.
- Liaising with the project engineers for all required documents (receiving, issuing and recording).
- Developing an understanding of the key areas of project delivery to be able to provide support to all members of the project team.
- Assisting in maintaining data and supporting documentation as required, for reports and presentations.
- Supporting the team to produce standard high quality documents and deliverables in MS Word, MS Excel and MS Project.
- Ensuring day to day team support functions are carried out in relation to office security, stationery and office consumables.
- Ensuring appropriate processes and procedures are followed.
- Implement and maintain filing system (both electronic and hard copy systems).
- Reporting immediately any non-conformance, unsafe act or unsafe condition to the safety officer or technical coordinator for investigation and corrective action.
- Reporting immediately if injury is sustained or an illness develops while at work.
- Reporting immediately any incident that occurs on site (whether directly involved or witnessed).
Project Secretary
GAS-VIII Phase Project (GAS/SABIC)
Al Jubail Industrial City
12.2010 - 12.2011
- Arranging appointments/meetings and travel both domestic and international.
- Dealing with incoming emails/correspondences on behalf of Project Manager.
- Produce and distribute correspondence memos, letters, faxes & forms.
- Monitoring action items and chase them to meet the target schedule and coordinate meetings.
- Monitoring in and out going letters, DM & transmittals.
- Follow up requests and administrative duties.
- Assisted coworkers and staff members with special tasks on daily basis.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Completed forms, reports, logs and records to quickly handle all documentation for project management.
Department Secretary
SHARQ Eastern Petrochemical Company (Olefins Department)
Al Jubail Industrial City
07.2010 - 08.2010
- Provide high-level support to the Operation Manager, manage his calendar, appointments and meeting requests.
- Received and routed business correspondence to correct departments and staff members.
- Manage in and out going documents including e-mails and faxes.
- Monitoring action items and chase them to meet the target. Schedule and coordinate meetings.
- Monitoring in and out going IOM and DCR tracking reports.
- Provide clerical support to company employees by copying, faxing and filing documents.
- Maintained digital and physical filing systems.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Created and implemented standard operating procedures for records handling.
Administrative Secretary
SASREF ULSD Project (CB&I Lummus Alireza Co. Ltd.)
Al Jubail Industrial City
03.2009 - 05.2010
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Communication like telephone, fax, site computer system including billing.
- Maintenance Contracts, service agreements & insurance matters.
- Travel arrangements, visa applications & air tickets.
- Transportations for personnel & monitoring site cars.
- Arrangements of accommodation for site personnel, vendors and visitors.
- Monitoring vendors schedule, visa and permits.
- Maintaining the record of personnel at site and timesheets verification.
- Handling and keeping petty cash on site and bank accounts.
- Preparing purchase order request, invoices, delivery receipts, monthly sales records & updating inventory records etc.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security like site access permits, material entry/exit permits and ID badge.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Close out of site
Site Secretary/Document Controller
SHARQ Polyethylene 3rd Expansion Project (Linde Arabian Co. Ltd.)
Al Jubail Industrial City
07.2007 - 02.2009
- Assisted coworkers and staff members with special tasks on daily basis.
- Distribution/routing of correspondence.
- Maintaining & controlling incoming and outgoing letters and transmittals.
- Preparing memos/site bulletins.
- Maintaining & updating files and documents records.
- Arrangement of meetings.
- Arrangement of personnel travel plans, such as flights and hotel bookings and other related personnel travel activities.
- Provision & maintenance of forms and other related site office procedures.
- Arranging personnel for securing legal documents.
- Arranging personnel accomodations.
- Maintenance of office supplies and keeping office equipment's running conditions.
- Vendor evaluation and documentation.
- Involve in general day to day activities and follow-up on orders.
Housekeeping Staff Member (Marble Technician)
Marble Renewal UAE LLC
Ind. Area 03 - Sharjah City
01.2005 - 12.2006
- Stone Restoration, Stone Maintenance, Stone Patching, Grout Cleaning & Restoration, Stripping & Polishing, Honing Sealing, Specialty Stone Cleaning, Slip Safety.
- Cleaned and stocked guest rooms by replacing used towels and linens vacuuming floors, making beds and restocking bathroom items.
- Vacuumed rugs and carpeted areas in offices, lobbies and corridors.
- Dusted picture frames and wall hangings with cloth.
- Kept building entryway glass clean and polished for professional presentation.
- Waxed and polished wood floors and other woodwork.
- Operated electronic backpack vacuums and floor sweepers.
- Cleaned elevators, glass and planters in public areas.
- Maintained clean and comfortable environments in commercial buildings by vacuuming, cleaning windows and dusting.
- Adhered to professional house cleaning checklist.
- Used chemicals by following safety protocols and procedures to avoid burns and injuries.
Education
Bachelor of Science - Food Technology
Laguna State Polytechnic University
Sta. Cruz Laguna, Philiipines 06.1999 - 04.2003
Vocational - Computer Programming
EARN Vocational & Technical Education
Cubao, Quezon City, Philippines 09.1996 - 02.1997
High School Diploma -
Pagsanjan Academy
Pagsanjan, Laguna Philippines 06.1991 - 03.1995
Skills
Project support
undefinedTimeline
Document Controller
APOC PHD/UTOS Project - Advanced Polyolefins
06.2022 - Current
Document Controller/Training Coordinator
UNITED EO/EGIII Project (JUPC & SABIC)
07.2019 - 10.2021
Document Controller/Administration Assistant
Petrochemical QUAY2 Project (SABTANK/SABIC) - KFIP
11.2015 - 12.2018
Project Secretary/Administrator
C10/CO2 Purification and Liquefaction Plant Project (UNITED/SABIC/Linde)
01.2012 - 07.2015
Project Secretary
GAS-VIII Phase Project (GAS/SABIC)
12.2010 - 12.2011
Department Secretary
SHARQ Eastern Petrochemical Company (Olefins Department)
07.2010 - 08.2010
Administrative Secretary
SASREF ULSD Project (CB&I Lummus Alireza Co. Ltd.)
03.2009 - 05.2010
Site Secretary/Document Controller
SHARQ Polyethylene 3rd Expansion Project (Linde Arabian Co. Ltd.)
07.2007 - 02.2009
Housekeeping Staff Member (Marble Technician)
Marble Renewal UAE LLC
01.2005 - 12.2006
Bachelor of Science - Food Technology
Laguna State Polytechnic University
06.1999 - 04.2003
Vocational - Computer Programming
EARN Vocational & Technical Education
09.1996 - 02.1997
High School Diploma -
Pagsanjan Academy
06.1991 - 03.1995
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