Agnes Mugisha

Responsibilities

• Overseeing the general office management activities, such as supervising office cleaners.
• Maintaining a positive, empathetic, and professional attitude toward stakeholders at all times.
• Maintaining timely opening and keen closure of offices.
• Maintaining safe custody of office keys
• Managing documents and confidential information with appropriate discretion.
• Attending to all calls made to the office and responding to stakeholders' inquiries.
• Receiving, delivering, and dispatching documents to respective destinations
• Assisting with special projects by coordinating resources and tracking progress.

Achievements

Successfully organized;

• the first-ever Men's Days conference.
• a mega medical camp of over 2100 people at NMS Kajjansi grounds
• Rotary commissioning of RC of Medical Stars Charter Night at Munyonyo Speke Resort

Responsibilities

• Delivering and collecting documents in files to and from the cash office to their respective destination offices in person.
• Maintaining safe custody of cash and cash office keys.
• Providing photocopying, printing, and spiral binding services to all accountants and cash office clients.
• Keeping the confidentiality of cash office transactions.
• Effectively making weekly payments to drivers and delivery clerks' per diem using the E-cash payment system to staff respective mobile telephone numbers to enable them to make timely delivery of Essential medicines and medical supplies.
• Preparing staff (Board committee and other NMS staff) and non-staff (Police guards and workshop participants) allowances and claim refunds for timely payment.
• Assisting the accountant in maintaining good, effective data for proper bookkeeping and extracting related financial reports for management review.
• Maintaining proper documentation of all payments made.
• Banking cash, and Petty Cash flow management.
• Completing account reconciliations to review and clear balance sheet control accounts on a monthly basis and maintaining appropriate documentation to support the audit.
• Delivery of the monthly close processes, analyzing transactions, and posting required journal entries to provide complete information to the accountant for proper preparation of financial statements.
• Updating staff debtors' registry monthly and before closure of the financial year by receiving and having all accountabilities submitted fully verified and updated captured in the system.
• Sending timely reminders to all accountable staff by email, in person, and by phone calls.
• Ensuring the integrity, accuracy, and timeliness of all financial records, ensuring all income and liabilities are accurately recorded, reconciled, and reviewed.
• Prepare and issue cash in advance for urgent transactions to manage unforeseen organizational events.
• Preparation of receipts for clients on making bid payments and for staff refunds made against the daily bank statement
• Providing support, assistance, and cover across the wider Finance team to manage team absences and peak periods, which may include hands-on support and taking on additional responsibilities.

Achievements

• Timely disbursement of the payments
• Timely preparation of the bank reconciliation
• Accurate and timely recording of the financial transactions

Responsibilities

• Sending reminders to clients with unsettled balances by email and telephone calls
• Safe custody of all office keys and ensuring all offices are well-maintained.
• Making sure that staff request forms are transferred to the Manager's office for approval and delivered to destination offices for action as directed from time to time.
• Giving clients feedback as advised by the immediate supervisor.
• Organizing weekly audit and risk meetings.
• Taking a record of meeting minutes and sharing them with all staff.
• Preparation of taxation return workings and associated reconciliations
• Providing support, assistance, and cover across the wider finance team to manage team absences and peak periods, which may include hands-on support and/or managing additional financial responsibilities.
• Ensuring the integrity, accuracy, and timeliness of all financial records, ensuring all income and liabilities are accurately recorded, reconciled, and reviewed.
• Training Clients on how to use the EFRIS system and the benefits of its usage

Achievements

• Timely delivery of all the above duties
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Responsibilities

• Bank statement and Cash book reconciliation to achieve an accurate financial status of the organization.
• Verification of client documents to ensure their authenticity to avoid abuse of government instruments.
• Preparing and issuing receipts to clients timely manner.
• Carrying out customer experience through direct interaction with clients for their complaints.
• Providing support, assistance, and cover across the wider Finance team to manage team absences and peak periods, which may include hands-on support.

Achievements

• Learnt how to prepare a bank reconciliation
• Learnt how to verify accountabilities
• Learnt how to prepare receipts