AHMAD ALGHRAWI
Riyadh,Saudi Arabia
Summary
Accomplished professional with expertise in office management, project management, human resources, and IT services. Proficient in Microsoft Office applications (Excel, PowerPoint, Word) and experienced in leveraging AI tools to optimize workflows. Skilled in implementing document control systems and ERP systems, with a proven ability to enhance efficiency and compliance. Throughout my career, I have worked closely with business owners and C-level executives, providing comprehensive support in both professional and personal matters, with strong follow-up and commitment to deadlines. Proactive and positive in approach, recognized for leadership, business correspondence, and multitasking abilities, with a track record of driving administrative improvements that streamlined workflows and optimized organizational efficiencycorrespondence, and multitasking abilities, with a track record of driving administrative improvements that streamlined workflows and optimized organizational efficiencyng administrative organizational performance and success.
Overview
17
17
years of professional experience
2008
2008
years of post-secondary education
1
1
Certification
Work history
Office Manager
YOMN
Riyadh
08.2024 - 08.2025
- Prioritized and managed complex calendar for Owner and CEO, aligning meetings and tasks with changing business needs.
- Managing HR, IT, and administrative functions and teams.
- Led office supply procurement, ensuring timely delivery, accurate inventory, and cost efficiency.
- Managed office renovations and workspace optimization projects, coordinating with contractors and designers.
- Drafted internal policies and procedures to enhance operational efficiency and ensure regulatory compliance.
- Implemented secure document storage measures to maintain accessibility and confidentiality.
- Coordinated external vendors, ensuring adherence to service-level agreements and quality standards.
- Handled ERP and PM software integration, ensuring seamless operations and effective management.
- Lead Internal HR, IT, Procurement and Legal initiatives efficiently.
Family Office Manager
FAWZI ALNAHDI & PARTNERS GROUP
Jeddah
11.2023 - 07.2024
- Governance Framework Development: Spearheaded creation of family constitution and governance framework for Board and executive committees, establishing charters and documents.
- Board Liaison & Coordination: Served as primary conduit between Family Council, Board Members, and C-suite executives, aligning on strategic priorities and confidential matters.
- Corporate Governance Compliance: Enforced adherence to company policies and legal regulations.
- Properties Management: Oversaw private real estate portfolio including lease negotiations, tenant relations, and maintenance operations.
Office Manager to CEO
ALDEREA REAL ESTATE
Jeddah
05.2022 - 10.2023
- Managed IT, HR, recruitment, document/ERP systems.
- Drafted executive communications and internal correspondence.
- Analyzed quarterly business plans and sales/marketing performance.
- Conducted market research and competitive analysis.
- Contributed to strategic planning and feasibility studies.
- Managed vendor relationships and procurement processes.
- Oversaw talent acquisition and onboarding processes.
- Administered employee benefits and insurance programs.
- Coordinated office logistics and supply management.
Office Manager to CEO
OMAR KASIM ALESAYI GROUP
Jeddah
10.2020 - 12.2021
- Executive Administration: Managed all aspects of the CEO’s office, including complex calendar coordination, international travel logistics, and personal financial oversight (bank accounts, credit cards, and online transactions).
- Strategic Scheduling: Supported the CEO’s time by prioritizing engagements, resolving conflicts, and ensuring efficient workflow alignment with organizational priorities.
- Stakeholder Liaison: Served as the primary conduit between the CEO and internal teams, fostering trust and transparency with senior leadership through clear communication and reporting.
- Project Management: Oversaw high-value personal property projects (renovations, maintenance, vendor contracts) by vetting suppliers, negotiating agreements, and ensuring timely execution.
- Executive Communications: Drafted sensitive correspondence, acknowledgement letters, and briefing materials to uphold the CEO’s professional presence and operational efficiency.
Office Manager to Group EVP
MOHAMED YOUSUF NAGHI GROUP, BMW & JLR
Jeddah
12.2012 - 09.2020
- Executive Support: Managed the Group EVP’s complex professional/personal calendar, international travel arrangements, and confidential banking transactions.
- Operational Leadership: Streamlined office efficiency by redesigning filing systems, supply chain protocols, and gift inventory management.
- Cross-Functional Coordination: Directed interdepartmental communications, ensuring timely follow-ups and alignment on executive priorities.
- Procurement Oversight: Evaluated and authorized all supply requisitions while implementing cost-saving measures.
- Facilities Optimization: Spearheaded office space planning and systems modernization.
- Event Management: Organized high-profile executive conferences and corporate events with 70+ attendees.
- Bills Documentation: Supervised vendor settlement and public transportation bills and ensured compliant delivery to government entities.
- Compliance: Enforced workplace safety standards and hygiene protocols across all facilities.
Financial Officer
ASHM
Jeddah
08.2008 - 06.2010
- Financial Reporting: Produced monthly revenue analyses and AR statements that reduced collection delays.
- Payroll: Administered monthly payroll for 15 employees.
- Cash Flow Management: Processed daily cash deposits.
- Procurement: Vendor negotiations and inventory optimization.
- Translation: Localized financial reports/feasibility studies for executive decision-making.
- Data Analytics: Systematized financial data collection.
Education
Bachelor of Business Administration (BBA) - Finance
UNIVERSITY OF BUSINESS & TECHNOLOGY (UBT)
Project Management
Udemy Online Course
Effective Problem Solving
Udemy Online Course
Online Marketing
Udemy Online Course
Skills
- Office Management
- MS Office Software (Excel, PowerPoint, Word)
- Project Management
- Team Leadership
- Multi-tasking
- Document control systems
- Human resources information system & Processes
- Business Correspondence
Certification
- SALES MANAGER - EF Canada & USA
- STUDENT ENGAGEMENT EXPERIENCE - EF Cape Town, South Africa
- PRODUCTS & PART TOUR, BMW Munich, Germany
LANGUAGES
ENGLISH
ARABIC
PERSONAL DETAILS
- Date of Birth: 30 June 1987
- Marital Status: Married
Timeline
Office Manager
YOMN
08.2024 - 08.2025
Family Office Manager
FAWZI ALNAHDI & PARTNERS GROUP
11.2023 - 07.2024
Office Manager to CEO
ALDEREA REAL ESTATE
05.2022 - 10.2023
Office Manager to CEO
OMAR KASIM ALESAYI GROUP
10.2020 - 12.2021
Office Manager to Group EVP
MOHAMED YOUSUF NAGHI GROUP, BMW & JLR
12.2012 - 09.2020
Financial Officer
ASHM
08.2008 - 06.2010
Bachelor of Business Administration (BBA) - Finance
UNIVERSITY OF BUSINESS & TECHNOLOGY (UBT)
Project Management
Udemy Online Course
Effective Problem Solving
Udemy Online Course
Online Marketing
Udemy Online Course
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