AHMAD FAHEEM KHAN, MCIArb
Senior Officer - Contracts Administrator
Jeddah
Summary
Pragmatic Contracts Administrator with extensive data analysis and contract negotiation talents. Organized professional with more than five years of experience of drafting contracts, service level agreements and other legal documents. FCIArb candidate - 2023.
Overview
11
11
years of professional experience
10
10
years of post-secondary education
6
6
Certifications
3
3
Languages
Work History
Contract Administrator
First Fix
Jeddah
11.2022 - Current
- Monitored incoming contracts and service agreements for correct pricing and information.
- Reviewed and revised contracts for accuracy and completeness.
- Adhered to legal and contractual requirements for compliant contract processes.
- Addressed contract disputes and provided advice and guidance to resolve issues.
- Tracked contract milestones and updated stakeholders to facilitate project progress.
- Overseeing projects with cumulative Project Value of 1 Billion SAR.
- Streamlined operations by developing and implementing improved contract management processes.
- Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Created reports, presentations and other materials for executive staff.
- Assessed risks inherent in contract changes and potential impacts, informing management in detail of concerns to avoid liabilities.
- Support preparation of claims, manage contractual changes with Employer, Sub- Contractors, Suppliers etc.
- Review Design Consultants Sub-Contractors and Suppliers claims for EOT and financial compensation and ensure compliance with relevant agreements.
- Perform closing activities as needed, to ensure that no further obligations (including final payments)and no responsibilities remain unperformed.
Contracts and Commercial Officer
First Fix-ICAD Group
Jeddah
10.2019 - 11.2022
- Founding member of team which set up Contracts and Commercial Department of company.
- Undertook Financial and Commercial Reconciliation of all previous projects and subcontractor involved in those projects.
- Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting.
- Oversaw more than 50 projects with cumulative value of more than 2 Billion SAR.
- Used key metrics and prepared reports for senior management to monitor performance of commercial activities
- Reviewing subcontracts and issuing Payment Certificate for subcontractors, and recording it in accounts.
- By making use of NPV profile conducting profitability and viability study of projects.
- Liaising with site team and gathering information on all projects and updating same to management.
- Reviewing and monitoring estimates of projects by comparing actual outflow and inflow.
- Prepared accurate and meaningful reports on ad hoc basis for senior management.
- Auditing of Manpower employed as subcontractor on projects and preparing their payroll claims.
- Working with accounts department in closing accounts of subcontractor when they finish their scope of work taking into account; advance payment recovery, retention VAT and other contractual obligations.
- Preparing ageing summary of Client as well Subcontract side to determine payment to subcontract as fund arrives.
- Shared expertise with sister companies and trained resources to help them establish commercial department.
- Preparing forecast for payment of every month by coordinating with Project Manager.
- Reviewing and preparing Non-Disclosure Agreement for subcontractor to meet requirement of project.
- Overseeing transitional provisions of VAT in contractual obligations for all subcontractors.
- Administering subcontract of project on basis of FIDIC and other prevalent standards.
- Periodic review and amendment of subcontract agreement as per request of site team.
- Giving notices to subcontractor regarding their non-performance of contractual obligation.
- Answering query of subcontractor in regards to their agreement by coordinating with site team.
- Arbitrating between Project Manager and Subcontractor by correctly interpreting clause of subcontract and determining extent of obligations for both parties.
- Used key metrics and prepared reports for senior management to monitor performance of commercial activities.
- Managed and analyzed financial reporting, including budgets, P&L, balance sheets and sales reports.
- Generated reports detailing findings and recommendations.
Contracts and Commercial Officer
IFAS-ICAD Group
Jeddah
11.2020 - 03.2021
- Set up commercial department for IFAS standalone.
- Allotting all old Projects their respective Job number by creating JAF.
- Streamlining invoicing as per respective job number and recording revenue correctly.
- Prepared all customized reports for Client and Subcontractor side.
- Preparing costing for manpower in order to make viability and profitability of project undertaken.
- Closing old dues by reconciling with Client.
- Reviewing and Drafting contracts for all old projects for documentation.
- Making customized reports on Excel for Management for both Receivable and Payable Side.
- Making IPAs and Payment Certificates.
- Preparing all contracts for subcontractor and reviewing client contract.
- Trained resource to take over role.
- Successfully handed over process to resource.
Lawyer
Self Employed
Patna
10.2018 - 09.2019
- Analyzed and applied legal principles and performed legal research to support litigation strategy.
- Negotiated with opposing groups or individuals to reach resolutions, avoid litigation and accomplish goals of clients.
- Won 85% of represented cases by successfully presenting case facts, precedents and legal nuances.
- Drafted wills, contracts and other legal documents for clients.
Finance and Contracts Manager
Patliputra Residency Pvt. Ltd
Patna
09.2016 - 10.2018
- Forecasts budget details of upcoming projects and informs management about finding.
- Conducting viability and profitability study of projects and shares these ideas with management.
- Keeping budget under control for ongoing projects by identifying loopholes and finding solution to it.
- Negotiating contracts with suppliers and buyers of project.
- Negotiating rental agreements and lease agreement for commercial buildings.
- Vetting land related papers of projects and by going to courts and land record office.
- Identifying bottlenecks in supply as well demand side and developing customize solution.
- Following up with senior advocates in Civil as well High Court of Patna for pending cases.
- Mitigated business risks by analyzing contracts' potential impacts and avoiding unfavorable terms.
- Tracked contracts for management and issued regular tracking reports covering current status and upcoming milestones.
- Analyzed new laws and regulations to identify required changes and proactively adjust systems.
- Worked closely with account team to identify areas to improve cash flow and leverage tools to improve cash flow from contracts
- Negotiated and administered leasing and service contracts for Construction business.
Financial Risk Analyst
Associate-WNS
Gurgaon
06.2013 - 10.2014
- Providing periodic updates on each and every investment model and analyzing their risk on different parameters.
- Gathering information about political situation of areas (such as MENA, Developing Countries) where mutual funds have exposure to.
- Creating reports for client as per their need in Excel by linking them with different databases (Bloomberg, MorningStar).
- Making reports by making use of various complex functions of excel such as Vlookup, Pivot Table etc.
- Due Diligence of company of possible future investment by analyzing their financial statements and other publicly available data, and their confidential data.
- Tracking Equities from FactSet Database.
- Maintain different investment strategies and analyzing risk by running Scenario Analysis.
Finance Internship
Valuefy Solutions
Mumbai
04.2012 - 06.2012
- Devising Methodology for Mutual Fund Ranking.
- Took 392 Growth Mutual Funds.
- Devised methodology to rank Growth Mutual Funds.
- Practical work on concepts of various ratios (Sharpe, Treynor, Sortino), CAPM, Jensen's Alpha, Rolling Annual Return, Calculation of Continuous and Discrete Annual Return, Standardizing Standard Deviation, Downside Deviation, Beta.
- Implementation of these concepts in MS Excel, got experience of handling huge volume of data.
- Learnt complex functions such as V-look up, Offset, Pivot Table in Excel.
- Prepared research reports on stock bonds and mutual funds as assigned by supervisor.
Education
Bachelor of Law (LL.B) - Law
Magadh University
Patna 11.2011 - 01.2016
Masters in Business Finance - Finance
Indian Institute of Finance
Noida, Uttar Pradesh 08.2011 - 07.2013
Bachelor of Engineering - Engineering (Computer Science)
Rajiv Gandhi Technical University
Bhopal 09.2007 - 06.2011
Skills
Contracts Understanding
Certification
Module 2 Law of Obligations (Contracts and Torts)
Timeline
FCIArb - Fellow of Chartered Institute of Arbitrators (Candidate)
03-2023
Contract Administrator
First Fix
11.2022 - Current
Module 2 Law of Obligations (Contracts and Torts)
03-2022
MCIArb - Member of Chartered Institute of Arbitrators
02-2022
Contracts and Commercial Officer
IFAS-ICAD Group
11.2020 - 03.2021
Contracts and Commercial Officer
First Fix-ICAD Group
10.2019 - 11.2022
Licensed Lawyer - India
11-2018
Lawyer
Self Employed
10.2018 - 09.2019
IELTS Academic - 7.5 Band
08-2018
Finance and Contracts Manager
Patliputra Residency Pvt. Ltd
09.2016 - 10.2018
Financial Risk Manager Level 1 – US GARP
06-2014
Financial Risk Analyst
Associate-WNS
06.2013 - 10.2014
Finance Internship
Valuefy Solutions
04.2012 - 06.2012
Bachelor of Law (LL.B) - Law
Magadh University
11.2011 - 01.2016
Masters in Business Finance - Finance
Indian Institute of Finance
08.2011 - 07.2013
Bachelor of Engineering - Engineering (Computer Science)
Rajiv Gandhi Technical University
09.2007 - 06.2011
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