Ahmad Saeed Abu-Alhayaya

• Developed strong understanding of operational procedures and safety protocols for effective zone management.
• Assisted in coordinating daily activities to ensure smooth workflow across designated zones.
• Monitored team performance and provided constructive feedback to enhance productivity and morale.
• Implemented inventory management practices to maintain optimal stock levels within assigned zones.
• Innovative Facility Management Services (IFAS) – Riyadh, Saudi Arabia
  Mechanical Engineer / Zone Manager | March 2022 – Present
  • Started role as Mechanical Engineer handling HVAC, Firefighting, Plumbing, Swimming Pools, and RO systems.
  • Promoted to Zone Manager overseeing multiple sites and managing engineers, supervisors, and technicians.
  • Implement and monitor preventive planned maintenance schedules to ensure asset reliability.
  • Supervise corrective maintenance activities and emergency response to minimize downtime.
  • Coordinate with clients, consultants, suppliers, and subcontractors to resolve technical issues.
  • Conduct site inspections, audits, and performance evaluations against KPIs and SLAs.
  • Prepare technical reports, maintenance plans, and operational summaries for senior management.
• • Monitor operational budgets, control costs, and optimize manpower and resources.
• Trained new employees on standard operating procedures and workplace safety measures.
• Established key performance indicators to monitor and improve zone performance levels.
• Achieved seamless coordination with multiple departments to ensure smooth operations.
• Supervised zone activities, ensuring adherence to organisational policies and standards.
• Mentored staff members, enhancing their skills set for better task execution.
• Implemented strategic planning methods, leading to improved operational outcomes.
• Allocated teams, materials and calendar space for individual projects.
• Oversaw planning and execution of targeted sales and marketing strategies.
• Cultivated rapport with diverse vendor network, driving revenue and reducing expenditures.
• Improved zone performance by implementing innovative management techniques.

Key Responsibilities & Quantified Experience

Project Engineering & Management

Designed and developed mechanical systems that improved overall project efficiency and functionality by up to 20%.

Coordinated with multidisciplinary teams (civil, architectural, electrical) to ensure 100% integration of mechanical systems without clashes.

Managed multiple project timelines simultaneously, ensuring on-time delivery and full compliance with specifications, contracts, and quality standards.

Ensured 100% alignment between contractual technical requirements and engineering deliverables.

Assisted in developing project budgets exceeding SAR X million, including cost codes and scope of work.

Prepared project documentation including management plans, work sequences, safety procedures, quality control plans, and commissioning documents.

Procurement & Cost Control

Conducted periodic market research to evaluate material costs, resulting in cost savings of 10–15% through optimized supplier selection.

Prepared supplier inquiries, material specifications, and BOQs for projects involving HVAC, plumbing, firefighting, and water systems.

Followed up with suppliers to secure quotations within deadlines and negotiated competitive pricing and Positive payment terms.

Performed technical and commercial bid analysis for 10+ suppliers per project.

Prepared and submitted bid summaries for management approval.

Coordinated procurement and delivery schedules between sites and suppliers, ensuring zero critical material delays.

Site Supervision & Project Coordination

Supervised site execution works and inspected work-in-progress to ensure 100% compliance with approved drawings, specifications, and schedules.

Prepared and reviewed weekly and monthly progress reports, material usage reports, and cost tracking reports.

Verified and approved monthly contractor invoices with values up to SAR X, ensuring accuracy and contractual compliance.

Coordinated daily activities with subcontractors and suppliers to maintain smooth project execution.

Variations, Submittals & Documentation

Reviewed and managed variation order submittals, coordinating with subcontractors to obtain quotations and technical clarifications.

Reviewed drawings and technical specifications for variations and submitted them to consultants for approval.

Collected and prepared technical data sheets and material samples from suppliers.

Prepared and submitted 100+ material submittals to consultants for approval.

Coordinated preparation of shop drawings and as-built drawings for final handover documentation.

Execution, Testing & Commissioning

Managed procurement of tools, equipment, and materials in line with project schedules.

Executed testing and commissioning activities for mechanical systems including:

HVAC systems

Firefighting systems

Plumbing systems

Swimming pools

RO plants

Ensured all mechanical systems were tested, commissioned, and handed over in compliance with consultant and client requirements.

Achieved successful system handover with zero major snags during final inspections.

Core Competencies

Mechanical system design & coordination

Shop drawings & material approvals

Testing & commissioning

Cost control & procurement

Contractor & supplier coordination

Strong coordination with architectural and civil works

• Led design and implementation of mechanical systems, improving operational efficiency by 15–20%.
  
  Coordinated with multidisciplinary teams to ensure 100% compliance with safety regulations and engineering standards.
  
  Developed preventive maintenance schedules for 30+ mechanical assets, reducing unplanned downtime by 25%.
  
  Oversaw installation and commissioning of mechanical systems across multiple projects, ensuring full compliance with approved specifications.
  
  Mentored 5–8 junior engineers and technicians, improving task accuracy and on-site performance.
  
  Implemented process improvements that reduced workflow delays and optimized manpower utilization by 15%.
  
  Led installation of new machinery, increasing overall productivity by 10–15%.
  
  Prepared detailed project schedules and milestones, achieving on-time project delivery.
  
  Improved team coordination and performance through structured communication and leadership.
  
  Streamlined operational workflows, improving execution efficiency and reporting accuracy.
  
  Collaborated with engineering teams to complete projects within scope, schedule, and budget.
  
  Why This Version Passes CV Checks