Ahmed Hassouna
Document Control Manager
Summary
15 years’ work experience as a Lead Document Controller on projects and thorough knowledge and understanding of document control systems in Saudi Arabia, during my tenure and current, more than (100 Projects) have been implemented in Saudi Arabia, Responsible for the document management function of the project, Issue project deliverables, Answers queries raised by disciplines, client Attend meeting with clients, vendors and PMT, Participate in internal and external audits.
Manage and the knowledge of various Electronic and Document Control Processes and Procedures which cover document management Filing, Record, Security, archiving, work distribution, workflow, correspondences, drawings and Leading & planning the internal/external Audits and Familiarity with ISO Audit & Management system requirement.
Overview
14
14
years of professional experience
6
6
years of post-secondary education
Work History
Document Control Manager
AL MOZAINI CO. - Economic Houses Company
Jeddah
06.2020 - Current
- Establish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence.
- Ensuring that standards and safety regulations are observed.
- knowledge of database concepts, project-related software, and the ability to train others in its use.
- Creating training materials and operating manuals.
- Ensure evaluation of, and reporting on, vendor quality systems.
- Addressing and discussing issues and proposed solutions with management and client.
- Establishment and continual improvement of the QMS processes.
- Conducting periodic management review meetings.
- Leading & planning the internal/external Audits.
- Record all transactions on a program SCENARIO ADVANTAGE and PRIMAVERA system.
- Recording and tracking company documents approval (Technical submittals, queries, drawings, shop drawings, as build drawings) ensuring proper adherence to company policies and management directives.
- Set-up Document Control System on projects.
- Following all the documents issued and received, Managing, and reviewing internal and external documents.
- Prepare project specific document control procedure in line with contractual requirements.
- Preparing status reports for weekly / monthly meetings.
- Prepare project specific document distribution matrix in line with project.
- Plan operational and document storage space on projects.
- Set-up filing system based on project requirements.
- Maintain up to date document register of documents and drawings.
- Issue documents and drawings and update the Electronic Database Management System.
- Develop and issue document control status reports.
- Prepare letters, emails, and correspondence.
- Ensure data integrity and protection on projects.
- Manage office schedules, coordination between departments attending meetings.
- Train document control staff on document control system operation.
- Prepare Weekly reports and Calendar Management.
- Perform internal audits on projects.
- Communication, information and respond to finance department.
- Creating and Maintaining Databases.
- Ensuring that drawing transmittals are acknowledged in case there is a dispute on Whether the drawing was transmitted, both internal and external.
- Archiving data, documents, and drawings for historical purposes with proper filling system to facilitate easy retrieval at a later date.
- Delivering submittals of all trades to the consultant.
- Receiving the abovementioned sorts of submittals from the consultant and distributing them among the concerned engineers.
Senior Document Control
Platinum Constriction Company
Jeddah
02.2019 - 05.2020
- Provided support for document controls and worked with contract documents.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Establish and monitor all Document Control systems for the program and project in compliance document and records management requirements.
- File structure and communications storage protocols as per approved Document Control standards for internal users and external parties.
- Develop and maintain projects files.
- 4) Registration, follow-up and distribution of all contracts and quotations.
- 5) Register and follow-up payment certificates for all projects.
- 6) Issuing payment certificates for contractors
- Create a database of quotations and contracts.
- Managing and reviewing internal and external documents.
- Sign all contractor contracts and follow up our contracts with customers.
- Weekly reports on outstanding transactions.
- Save and archive all documents, contracts, and drawings.
- Coordination between contract administration and financial management in certificates of payment, payments, and contracts.
- Maintain documents and drawings in the office document control under safeguard without any damage or degradation to be easily tracked.
Document Control
Saudi Bin Laden Group
Jeddah
08.2008 - 02.2019
- Maintained document control system and updated work instructions, procedures and associated databases.
- Recording and tracking company documents approval (Technical submittals, queries, drawings, shop drawings, as build drawings) ensuring proper adherence to company policies and management directives.
- Maintain project Database in electronic document management environment.
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy tractability.
- Typing all kinds of documents and following up all job site needs.
- Manage, review and audit process, internal and external documents.
- Workflow of documents between department, site and financial department ensuring document quality to include completeness.
- 7) Prepare of status reports for weekly / monthly meetings document control reports as required.
- 8) Notifying the involved party for tacking appropriate action on pending documents or site required actions.
- 9) Updating logs weekly.
- 10) Tracking the pending documents through weekly progress reports
- Distribution the information’s/document’s all over the projects.
- All the tasks and duties related to the Contracts and purchase orders management made with the Sub-Contractors.
- Archiving of all project’s technical documents (construction documents, subcontractor’s documents etc.)
- Makes sure that controlled copies of latest approved all documents are given to the appropriate staff, subcontractors, and suppliers as applicable.
- Performs file backup to ensure proper storage and archiving of registers.
- Delivery of original documents with all attachments such as quotations, comparisons, drawings, payment certificate etc. to financial management department for appropriate action.
- Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
- Modified and maintained tools to support operations and business process creation using Adobe Acrobat, SharePoint, Excel and Access capabilities.
- Worked with internal staff to process documents and sent for closing.
- Developed and executed system implementation plans to permit integration of users and documentation for company mergers.
- Released and updated drawings and specifications.
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
- Updated and created drawings using Corel Draw, Solid Works, AutoCad and controlled firmware files.
- Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.
Education
High School Diploma -
Alison
1285-12174890 11.2016 - 11.2018
Bachelor of Science - Social Service
The High Institute For Social Service
Egypt, Mansoura 10.2003 - 05.2007
Skills
Data logging
Courses
- Computer programmer Certificate - From 01/10/2007 to 30/10/2009.
- Institute of Computer and Languages (ITC) Certificate - From 01/10/2005 to 30/05/2007.
Timeline
Document Control Manager
AL MOZAINI CO. - Economic Houses Company
06.2020 - Current
Senior Document Control
Platinum Constriction Company
02.2019 - 05.2020
High School Diploma -
Alison
11.2016 - 11.2018
Document Control
Saudi Bin Laden Group
08.2008 - 02.2019
Bachelor of Science - Social Service
The High Institute For Social Service
10.2003 - 05.2007
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