Ahmed Shuaib

• Company Attendance Approximately 9000+.
• Spearheaded end-to-end off boarding processes for Expatriates for all levels of candidates thru Oracle.

1. Validating and approving termination/Resignation initiated in oracle.

2. Follow up for clearance from Project.

3. Submission of clearance to Payroll for employee final settlement.

4. Dealing with travel agency for final exit ticket.

5. Advise GR for final exit.

6. Attending Exit interview.

7. Cancelling Medical insurance after complete process of off boarding.

• Plans, organizes, and coordinates exit employees' activities.
• Issuing Termination letter according to Labour Law and Company Contract.
• Preparing Reports as advised by HR Director/Manager.
• Issuing Warning letters.
• Processing Salary Increments thru Oracle.
• Updating position promotions in oracle.
• Dealing with Incident reports acting accordingly.
• Coordination with ANB Bank for Payroll accounts for new Joiner.
• Covering Employees Queries and issues related to Bank.
• Updating IBAN details in Oracle.
• Monitoring and Approving Leaves submitted in oracle.
• Follow up with HR Officers for processing leave after approving (Ticket/ER visa/Sick leave etc.)
• Follow up reports for employees leaves every week with HR officer.
• Handling Petty Cash
• Handling Submitting Expenses claims.
• Monitoring with HR officer for 9000+ employees attendance track with software ETIME.
• Support to Payroll on required queries.
• Attending weekly and monthly meetings with the higher management.

Data Admin:

• New Hiring Data Check
• Follow up from team to add Missing personal information's for employee (for ex: Iqama, PP, nationality, etc.).
• Follow up team with Arranging and Archiving employee files.

·Reporting to HR Manager.

·Company attendance approximately 30,000 employees.

· Follow up daily requirements and report required by HR director.

· Handling complete process of termination, Resignation and End of Contract.

· Follow up with sites for final settlement documents.

· Issuing termination letter based upon management advice.

·Arranging Passport for employees going on final exit.

·Arranging one way ticket booking for the final exit employees.

· Arranging Final Exit employee transport.

· Follow up End of Service settlement payments from finance.

·Handling employees regarding complaints against EOS.

·Generating reports as required by Manager.

· Handling exit interviews before employee leave.

• Screened candidates, conducted interviews and selected ideal talent to fill open roles.
• Facilitated applicant screenings and background checks in alignment with company-established procedures.
• Liaised with candidates to gather data and schedule interviews.
• Interviewed and hired staff fitting job and team requirements.
• Crafted offer letters, contracts and new starter paperwork in preparation for hirees.
• Collaborated with hiring personnel to manage administrative and operational asks related to hiring process.
• Informed candidates about interview results and made job offers to successful interviewees.
• Generated reports to inform senior management on recruitment status and ongoing performance.
• Concurred with department managers to forecast future hiring needs and requirements.
• Built and strengthened successful relationships with external recruiters and agencies.
• Coached candidates through interview process to secure top roles.
• Requested and contacted candidate references to help hire right people for jobs.
• Met with managers to discuss vacancies, applicant qualifications and characteristics of high-performing candidates.
• Collaborated with HR professionals and universities to build network and establish professional relationships.
• Analysed market data to assess recruiting and hiring trends.