AIBAN MOHSEN MOSLEH AL-MAQALEH
Riyadh
Summary
Highly professional and experienced CEO Office Manager with extensive background in executive administration, operational coordination, and project management. Possessing a diverse range of technical and managerial skills, I am adept at planning, problem-solving, reporting, and effective communication. I am driven by efficiency and a passion for continuous development, with a deep understanding of technology and a proven ability to quickly learn new systems. I am confident in my ability to contribute significantly to various related fields and achieve organizational objectives.
Overview
1
1
Certification
5
5
years of post-secondary education
9
9
years of professional experience
Work history
Project Manager & Administration Lead (Executive Office)
Nice One
2025.06 - 2026.08
- Executive coordination: Facilitated communication and organised strategic meetings between executive management, internal departments, and external partners to enhance collaboration.
- Project Analysis & Reporting: Lead the data collection and analysis for all new projects to define timelines, presenting quarterly strategic progress reports directly to the CEO.
- Centralised operations management: Managed unified contract database, ensuring accurate registration and tracking of trademarks and intellectual property.
- Corporate hospitality & relations: Coordinated logistics for international delegations, including travel and accommodation, while serving as cultural liaison by organising tours showcasing Saudi culture.
CEO Office Manager
Dhkoon Emirates
2024.12 - 2025.05
- Acted as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence and communications.
- Coordinated CEO's schedule, optimising meetings, appointments, and travel arrangements for maximum efficiency.
- Prepared agendas, took minutes, and followed up on action items from meetings involving the CEO.
- Ensured the smooth operation of the CEO's office, including supplies management and office organization.
- Streamlined organisation and filing of important documents, reports, and presentations to ensure easy access and retrieval.
- Planned and executed events, conferences, and meetings, managing logistics and catering to enhance engagement and effectiveness.
- Assisted in managing special projects and initiatives.
- Assisted with budget tracking and expense reporting for the CEO's office.
- Handled sensitive information with utmost discretion and maintained confidentiality in all matters.
Executive Secretary
Paradise Land Hotel Company
Makkah & Jeddah
2023.11 - 2024.12
- Managed the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
- Delivered comprehensive administrative and secretarial support to executive management, enhancing operational efficiency.
- Facilitated internal and external communications, including managing phone calls and emails.
- Composed letters, memos, invoices, records, and other critical documents to ensure clear communication and documentation.
- Handled confidential documents, ensuring their security and proper organisation.
- Received and processing confidential information; ensuring the confidentiality of such information is maintained.
- Executed various administrative tasks to support executive functions, contributing to streamlined operations.
- Collaborated with other administrative team members and departments to facilitate effective communication and streamline operations.
- Received, opened, and distributed incoming and outgoing mail; initiated and sent internal memos and notifications.
Administration Officer
ACTED
2020.10 - 2023.09
- Coordinated travel arrangements and bookings for national and international staff with UNHAS, facilitating smooth logistics for operational needs.
- Prepared and submitted passenger booking request forms to UNHAS, ensuring timely travel arrangements for personnel.
- Managed appointment scheduling and prepared memos and correspondence for the manager, enhancing communication with external parties.
- Prepared monthly authorised personnel lists and focal points.
- Assisted in supervising the administration team (cleaners and gardeners).
- Followed up on ACTED's administrative archiving system for all documents and correspondence.
- Collaborated with French NGO affiliated with the European Union on various projects.
- Administration
Administration Assistant
ACTED
2019.01 - 2021.08
- Handled communications by answering phone calls, responding to emails, and managing inquiries to ensure timely information flow.
- Assisted in scheduling appointments, meetings, and travel arrangements for team members.
- Maintained tidy and organized office environment, managing office supplies and equipment to support daily operations.
- Prepared, filed, and maintained electronic and paper records to ensure accurate documentation and retrieval.
- Performed data entry and assisted in the preparation of reports and presentations.
Administrative Assistant
Response for Relief and Development
2017.10 - 2018.05
- Scheduled appointments and meetings for managers and staff; managed calendars.
- Managed organisational correspondence, ensuring timely communication through phone calls, emails, and traditional mail.
- Arranged business trips, including flight and hotel bookings.
- Organised and stored important documents securely, enhancing accessibility both digitally and physically.
- Collected and analysed data to prepare comprehensive administrative reports.
Education
Bachelor's Degree - English Language
Sana'a University
Yemen 2010.01 - 2015.01
Certification
- Project Management 101 (November-2025)
- Scrum Master Training (October 2025)
- Strategic Planning Basics (October 2025)
- Administrative Professional Foundations | LinkedIn (December 2024)
- Project Management for Development Professionals (Ultimate) (2020)
- Computer Information Security Basics (ACTED) (2019)
- Sphere Handbook in Online Action (ACTED) (2019)
- Introduction to Cash Transfer Programming (ACTED) (2019)
- Introduction to Livelihoods Trainings (ACTED) (2019)
- Protection Mainstreaming Training (ACTED) (2019)
- Advanced Excel Course | Talal Abu-Ghazaleh Organization (2018)
- Monitoring & Evaluation Course (IBTCI) (2017)
- Nutrition Course for Pregnant and Lactating Mothers (Supported by IRC) (2017)
Reference
References are available on request.
Timeline
Project Manager & Administration Lead (Executive Office)
Nice One
2025.06 - 2026.08
CEO Office Manager
Dhkoon Emirates
2024.12 - 2025.05
Executive Secretary
Paradise Land Hotel Company
2023.11 - 2024.12
Administration Officer
ACTED
2020.10 - 2023.09
Administration Assistant
ACTED
2019.01 - 2021.08
Administrative Assistant
Response for Relief and Development
2017.10 - 2018.05
Bachelor's Degree - English Language
Sana'a University
2010.01 - 2015.01