Hi, I’m
AILEEN MARIE DE LA CRUZ - BAUTISTA
Quezon City,20 Yakal St., Project 3
Summary
A work-oriented professional with more than 25 years of solid experience and expertise in Executive Office Administration and Human Resource Management. Strong organizational skills and dependable candidate successful at managing multiple priorities with a positive attitude. Ready to help team achieve company goals.
Overview
26
years of professional experience
9
years of post-secondary education
Work History
Health Services & Medical Recruitment Co. (HSMRC)Riyadh, Kingdom of Saudi Arabia
Executive Assistant (Administrative Assistant I)
10.2012 - Current
Job overview
- Managed the day-to-day operations of the CEO Office in an efficient and effective manner; reporting directly to the Chairman of the Board and CEO
- Kept executives informed of upcoming projects, commitments, and responsibilities.
- Served as the primary point of contact for internal and external matters pertaining to the office of the Chairman of the Board and Chief Executive Officer; organized and coordinated meetings and other executive initiatives and projects.
- Provided assistance and advice on Human Resources activities such as International and Local Recruitment, Payroll and Benefits Administration, employee relations, leave administration and government relations.
- Developed office policies and procedures for improved workflow.
- Liaised between the CEO and subordinates by transmitting directives, instructions, and assignments; closely monitored the status of assignments. Facilitated smooth communication between CEO and members of staff.
- Assigned work to appropriate members of staff on behalf of CEO.
- Collaborated with admin teams, Human Resources, Home Health Care, and Finance Department on special projects.
- Successfully formulated an incentive scheme for employees that generated huge savings.
- Prepared a variety of documents, presentations, charts, and graphs as required.
- Filed and retrieved corporate records, documents and reports.
- Attended meetings on behalf of executives, taking notes and recording minutes.
- Assisted in selection of vendors and negotiated deals for equipment, services and supplies.
- Prepared correspondence and agenda; and arranged travel plans or itineraries.
- Managed petty cash reimbursements and reconciliation.
Ellutf Recruitment Office (a Division of HSMRC)Riyadh, Kingdom of Saudi Arabia
Recruitment Officer (additional task)
04.2016 - Current
Job overview
- Established the policies and procedures of the recruitment office singlehandedly from inception to its current operation.
- Delivered high quality recruitment service which generated a vast pool of clients/employers by referrals among the middle and upper-class Saudi families.
- Built and strengthened successful relationships with employers and agencies.
- Created and implemented successful recruitment process to fill required vacancies.
- Researched various advertising options to place ads and attract candidates.
- Closely coordinates with the partner agencies, employers, and applicants for onboarding process.
King Faisal Specialist Hospital and Research CentreJeddah, Kingdom of Saudi Arabia
Hospital Assistant I (Housing Services)
09.2010 - 07.2012
Job overview
- Handled all secretarial and administrative tasks of the department and assigned Hospital-wide committees such as preparation of correspondence, arrange meetings, coordination with other departments and general filing.
- Provided administrative support to Head, Housing Services in daily operational activities and special projects.
- Managed and coordinated all activities and processes of housing unit assignment, key control, and inventory
- Ensured.that all requests are processed in accordance with establish Hospital policies and procedures.
- Prepared special housing reports as requested by higher management
- Maintained an accurate housing files and records through database systems as well as non-computerized systems.
- Prepared mutes of the meeting and coordinated all activities of various Hospital-wide committees such as Housing Committee, Liability Assessment and Appeal Committee, Documentation Safety and Disposal Committee, Re-upholstery Committee and Signage Committee.
- Coordinated the housing selection and assignment process.
- Reconciled weekly occupancy report and balances occupancy with Division Reports and works with administration in relation to occupancy status.
- Assisted in the creation, development and maintenance of Housing occupancy and maintenance software.
King Faisal Specialist Hospital & Research CentreJeddah, Kingdom of Saudi Arabia
Hospital Assistant II (Office Services)
10.2009 - 09.2010
Job overview
- Provided secretarial support to various Hospital department secretaries during their absence; perform their tasks as per departmental needs.
- Prepared correspondence, reports, minutes of the meeting, and appointment calendar.
- Took charge of different tasks and activities of the department secretary being covered for the duration of the assignment.
- Handled administrative tasks in accordance with Hospital policies and procedures
- Completed projects as requested by the assigned department.
University of the Philippines VisayasIloilo City, Philippines
University Instructor
06.2008 - 09.2009
Job overview
- Taught university courses on Human Resource Management, Business and Enterprise Planning, and Public Administration in undergraduate and post graduate programs of the College of Management.
- Developed curriculum and lecture plans for student group discussion, workshops, and case analysis.
- Responsible for classroom management and developed test materials to measure students' level of comprehension and conceptualization
- Assigned and evaluated individual or group field assignments and corporate immersion.
- Conducted researches in management and participated in conferences related to Human Resources and Business Management.
- Provided consultancy services and conducted lectures to various organization/agencies who seeks technical assistance related to Human Resource Management and Enterprise Development.
Government Service Insurance System
Section Head - Human Resources Services
08.1998 - 02.2008
Job overview
- Responsible for all transactions pertaining to the administrative functions of the Regional office; all HR activities (e.g Recruitment, employee relations, training, leave administration, performance appraisal), payroll, cash disbursements, income taxes, and administration of staff benefits
- Prepared manpower cost annual budget and monitored manpower expenses vis a vis approved budget.
- Prepared inter-office memoranda and all other correspondence of the Office concerning administrative & personnel transactions.
- Prepared travel requirements, itinerary, and travel reimbursement.
- Recruited, hired and trained new employees to optimize productivity.
- Provided strategic direction for human resources management team.
- Created succession plans and promotion paths for staff.
- Communicated and enforced HR policies to employees, cultivating compliant and satisfied staff.
- Built and cultivated lasting rapport with employees, peers and upper management; organized company-wide team-building events to boost employee morale.
- Performed Executive Assistant tasks during her absence.
HRDO - University of the Philippines VisayasIloilo City, Philippines
University Extension Associate
06.1998 - 08.1998
Job overview
- Identified training and development needs of employees, and implemented training programs for the academic & administrative staff of the University
- Facilitated training programs, coordinated with resource persons and participants, and prepared training materials.
- Prepared training budget requirement for approval
- Prepared correspondence related to academic personnel on scholarship/fellowship
- Kept accurate record of academic and administrative staff on fellowship or scholarship.
Land Bank Countryside Development Foundation, IncIloilo City, Philippines
Cooperative Management Technician
01.1997 - 06.1998
Job overview
- Provided business management consultancy services to community-based Cooperatives.
- Conducted training and continuing education to Cooperative members for knowledge enhancement in Cooperative business operation
- Identified business opportunities for individual Cooperatives within their area and integrated all related businesses in the area.
- Facilitated business planning and prepared business proposals and financial forecasts for assisted Cooperatives.
Education
University of the Philippines VisayasPhilippines
BACHELOR OF SCIENCE IN MANAGEMENT from Business Management
06.1990 - 10.1996
University Overview
- Cognate n Public Administration and Cooperative Management
University of the Philippines VisayasIloilo City, Philippines
MASTER OF MANAGEMENT from Public Management
06.1997 - 03.2000
Skills
- Analytical, meticulous, systematic and with excellent organizational skills Ability to multitask and prioritize tasks
- Can work independently and possess high level of initiative to complete tasks according to expected output and standards
- Wide knowledge in recruitment strategies, employee management, and performance appraisal
- Ability to lead and easily blend with the team; excellent interpersonal skills
- Excellent verbal and written communication skills
- Proficient in Microsoft office applications
Affiliations
- Personnel Management Association of the Philippines
- Iloilo City Personnel Officers Association
- Entrepreneurship Educator’s Association
- Metro Iloilo Dinagyang Jaycees
Interests
Reading, swimming, bowling, traveling
Languages
English
Fluent
Timeline
Recruitment Officer (additional task)
Ellutf Recruitment Office (a Division of HSMRC)
04.2016 - Current
Executive Assistant (Administrative Assistant I)
Health Services & Medical Recruitment Co. (HSMRC)
10.2012 - Current
Hospital Assistant I (Housing Services)
King Faisal Specialist Hospital and Research Centre
09.2010 - 07.2012
Hospital Assistant II (Office Services)
King Faisal Specialist Hospital & Research Centre
10.2009 - 09.2010
University Instructor
University of the Philippines Visayas
06.2008 - 09.2009
Section Head - Human Resources Services
Government Service Insurance System
08.1998 - 02.2008
University Extension Associate
HRDO - University of the Philippines Visayas
06.1998 - 08.1998
University of the Philippines Visayas
MASTER OF MANAGEMENT from Public Management
06.1997 - 03.2000
Cooperative Management Technician
Land Bank Countryside Development Foundation, Inc
01.1997 - 06.1998
University of the Philippines Visayas
BACHELOR OF SCIENCE IN MANAGEMENT from Business Management
06.1990 - 10.1996
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