Aisha Abdulhafidh Al Maimany
Khobar,Kingdom of Saudi Arabia
Summary
Accomplished professional with expertise in decision making, business process analysis, and data interpretation. Demonstrates strong analytical thinking and problem-solving abilities, complemented by excellent communication and negotiation skills. Proficient in MS Word, MS Outlook, and MS Excel, with extensive experience in project management, budgeting oversight, recruitment and hiring processes, and payroll processing. Committed to leveraging skills to drive organisational success and achieve strategic goals.
Overview
13
13
years of professional experience
2012
2012
years of post-secondary education
Work History
HR & Office Manager
Salasel Offshore Marine Services
Khobar , Saudi Arabia
02.2025 - Current
- Coordinated facility maintenance, providing a safe and comfortable work environment.
- Facilitated staff training sessions to enhance productivity and job satisfaction.
- Implemented new filing systems, improving data retrieval efficiency.
- Maintained company records in compliance with legal requirements.
- Updated company's HRIS system to optimize data access and reporting capabilities.
- Liaised with department managers to identify staffing needs.
- Oversaw talent acquisition process, secured top industry talents.
- Reviewed job descriptions periodically, kept them abreast of current roles.
- Implemented HR policies and procedures for legal compliance.
- Assisted in succession planning to ensure business continuity.
- Facilitated training programmed to enhance employee skills.
- Administered payroll operations ensuring timely and accurate payments.
- Collaborated closely with senior leadership team on strategic HR decisions.
- Conducted workforce planning and benchmarking to meet company needs.
- Performed regular audits on company expenditures, identifying potential cost-saving opportunities.
- Improved office efficiency by streamlining administrative procedures.
- Updated office policies to reflect changing business needs and regulations.
- Administered payroll system efficiently, avoiding errors or delays in payment cycle.
- Tracked inventory levels of office supplies, preventing stock shortages.
- Coordinated team meetings for effective communication and project alignment.
HR Business Partner
02.2023 - 02.2024
- Establishment of a new company (startup).
- Consult with management and providing HR guidance when appropriate.
- Managing legal risks and ensuring regulatory compliance with labor laws.
- Conduct day-to-day activities of HR operations including government services.
- Work closely with management and employees to improve work relationships.
- Provide HR policy guidance and interpretation.
- Draft contracts for new hires, promotions, and transfers.
- Handle onboarding and offboarding processes for staff.
- Offer orientation and guidance to Company staff.
- Advise on training and career development programs for Company staff.
- Handle payroll calculation and submittal.
- Aid managers in workforce and vacations planning for their respective departments.
- Handle all aspects of Government Relations (Municipality, GOSI, Muqeem, Qiwa, HRDF, Mudad and MOFA).
HR Operations Supervisor
Aljaber Holding & Al Jabr Investment
09.2019 - 02.2023
- Ensure accurate information resides in the HRIS, Payroll and Timekeeping Systems while ensuring HR data security.
- Ensure multi-state payroll processing is completed on time and accurately.
- Communicate constantly with other departments managers in Aljaber holding & Al Jabr investment to ensure HR and Payroll compliance.
- Communicate constantly with the Accounting department to ensure accurate reporting.
- Motivate and lead HR operations and payroll team members.
- Facilitate all year end activity, including tracking and resolving other deduction.
- Lead the point of contact for various audits including Worker's Compensation and Payroll.
- Partner with the entire HR department to ensure employment and payroll law compliance, equitable compensation, and policy compliance for any new positions requirement.
- Continually find ways to improve the quality and efficiency of all HR and payroll-related processes via HR system (Mena I Tech), process improvement, technology tools, and data integration.
- Support HRIS end users through documentation, training, and coaching support.
- Assist HR Director in evaluation, implementation and continuous system improvement of HR-related systems and other technical tools and processes.
- Lead, manage, and document implementation of innovative solutions and/or major changes/upgrades to systems and processes.
- Lead the development of solutions for general HR support to all team members.
- Prepare & Conduct onboarding orientation for new hires.
- Handle issuing or renewing the medical insurance.
- Conducting monthly meetings with all HR representatives in Al Jabr Group.
- Gathering information and share reports with stakeholders whenever required from HR system (Mena ITech HRMS).
HR Supervisor
Al Teraz Limited Company (Al Jabr Group)
09.2014 - 08.2019
- Company Overview: Al Jabr Holding Company & Al Jabr Investment Company Eurotechnology International Company
- Coordinate all stages of the hiring process with recruiting team, reviewing and screening applications, conducting interviews, and onboarding new employees.
- Also oversee background checks and drug screens while ensuring compliance with all local employment laws.
- Address employee conflicts and complete investigations as required.
- Work with management to administer employee discipline or corrective action when needed.
- Also assessed the employee engagement and retention, and actively work to identify, analyze, and improve any problematic areas.
- Design and implement training and development programs for internal and external sessions.
- Ensure that payroll employees have a systematic method for reporting work hours.
- Make certain that payroll is paid timely and manage miscellaneous payroll deductions like contributions and insurance company GOSI, Muqeem, HRDF, Labor office.
- Manage the team members to prepare for audits.
- Confirm that required documents are completed and properly filed.
- Al Jabr Holding Company & Al Jabr Investment Company Eurotechnology International Company
Project Secretary
01.2013 - 08.2014
- Coordinate project management activities, resources, equipment and information.
- Break projects into doable actions and set timeframes.
- Liaise with clients to identify and define requirements, scope and objectives.
- Make sure that clients needs are met as projects evolve.
- Help manager of project to prepare yearly budgets.
- Analyze risks and opportunities.
- Oversee project procurement management.
- Monitor project progress and handle any issues that arise.
- Act as the point of contact and communicate project status to all participants.
- Work with the Project Manager to eliminate blockers.
- Use tools to monitor working hours, plans and expenditures.
- Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
- Create and maintain comprehensive project documentation, plans and reports.
- Ensure standards and requirements are met through conducting quality assurance tests.
HR Assistant
SNC Lavalin Fayez Engineering
11.2011 - 12.2012
- Company Overview: Eurotechnology Saudi Co Ltd
- Talent acquisition which starting from manpower planning to onboarding.
- Preparing the company's employment plan within the company's general strategic plan for employment and design applications format.
- Work to establish and maintain professional working relationships with relevant employment access and consultancy access.
- Permanent and continuous assurance that the recruitment and appointment processes are carried out in the company according to the established employment plans and the approved professional methods.
- Coordinating with the relevant authorities, whether inside or outside the company, to develop methods for selecting and selecting employees, as well as assisting in the development of written exams scheduled for some jobs.
- Arranging interviews for job candidates and completing the necessary procedures for workers in the main center of the company.
- Follow up the procedures for creating, amending and canceling jobs according to the approved organizational structure of the company.
- Preparing job offers, work contracts and employment decisions for employees and following them up according to the company's approved rules.
- Providing professional manpower, preparing quotations and negotiating with clients.
- Create the invoice and deliver it to customers with acknowledgment and follow-up to the schedule specified in the invoices.
- Follow-up payments, prepare a weekly receivable account report for the department management meeting, and prepare a monthly report for the KPI database.
- Check payroll information for accuracy and ensure all paperwork is in place.
- Coordinate with finance department on changes to the payroll such as termination of contracts and new hires.
- Update employee data and make wage adjustments.
- Process other financial entitlements and deductions such as annual bonuses, end of service benefits, taxes and employee compensation.
- Handle expenses such as insurance fees or paid time off also answer employee questions or complaints regarding salaries and payments.
- Dealing with government departments such as the Tax and Insurance Authority.
- Reviewing all necessary documents including responsibility for batching, reconciling or matching to accounting process controls to avoid disputes with employees.
- Monitoring staff performance by liaising with line managers and department heads.
- Draw annual training plans for management, human resources and customer support.
- Designing and developing training programs through outsourcing and in-house training.
- Determine appropriate training methods and activities, on-the-job training and professional development lessons.
- Announcing the trainings available to employees and providing the necessary information about the courses.
- Conduct an organization-wide training needs-assessment and identify skills and gaps that need to be addressed.
- Eurotechnology Saudi Co Ltd
Education
Bachelor - Botany & Microorganisms
University Of Dammam
Master - Professional Master In Business Administration
Cranfield University / ILEAD /Human Resources Fund (HRDF)
Diploma - Professional Diploma Business Administration
International Compass Academy - Cairo / Egypt
Diploma - Professional Diploma In Public Business And Marketing
International Compass Academy - Cairo / Egypt
Diploma - Professional Diploma In Project Management And Institutional Development (PMP)
International Compass Academy - Cairo / Egypt
Other - Leadership Development Program Certification
Skills
- Decision Making
- Business Process Analysis
- Data Interpretation
- Analytical Thinking
- Problem Solving
- Communication Skills
- Negotiation Skills
- MS Word
- MS Outlook
- MS Excel
- Project Management
- Budgeting oversight
- Recruitment and hiring processes
- Payroll processing
Languages
Arabic
English
Urdu
Personal Information
- Gender: Female
- Nationality: Saudi
Timeline
HR & Office Manager
Salasel Offshore Marine Services
02.2025 - Current
HR Business Partner
02.2023 - 02.2024
HR Operations Supervisor
Aljaber Holding & Al Jabr Investment
09.2019 - 02.2023
HR Supervisor
Al Teraz Limited Company (Al Jabr Group)
09.2014 - 08.2019
Project Secretary
01.2013 - 08.2014
HR Assistant
SNC Lavalin Fayez Engineering
11.2011 - 12.2012
Master - Professional Master In Business Administration
Cranfield University / ILEAD /Human Resources Fund (HRDF)
Diploma - Professional Diploma Business Administration
International Compass Academy - Cairo / Egypt
Diploma - Professional Diploma In Public Business And Marketing
International Compass Academy - Cairo / Egypt
Diploma - Professional Diploma In Project Management And Institutional Development (PMP)
International Compass Academy - Cairo / Egypt
Other - Leadership Development Program Certification
Bachelor - Botany & Microorganisms
University Of Dammam
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