Alesia Kukhar

Provide administrative and operational support in an international recruitment company engaged in sourcing candidates for employers in Saudi Arabia and Europe, from both local and international markets (Europe, Central Asia, and South Asia).
Ensure smooth coordination between management, clients, and partner agencies, maintaining accuracy, structure, and control across all business processes.

Key Responsibilities:

-Coordinate recruitment projects and candidate sourcing for Saudi and European clients, both locally and internationally.

-Prepare, review, and manage contracts, quotations, invoices, and official correspondence.

-Handle and submit visa application forms for candidates traveling to Europe.

-Monitor client payments, deposits, and financial schedules in cooperation with the finance department.

-Communicate with clients, partner agencies, and candidates to track progress, share updates, and resolve issues.

-Oversee the completion and verification of required documents for candidate mobilization and company contracts.

-Organize business meetings, client visits, and internal schedules.

Worked in a food production company, responsible for local purchases and the full supply process — from planning and selecting suppliers to organizing deliveries.
Ordered ingredients, food products, packaging materials, components, and production inventory.

Key Responsibilities:

-Worked directly with suppliers — selected, compared, negotiated, and signed contracts.

-Planned monthly purchases based on production needs and stock analysis.

-Controlled deliveries, monitored timelines, and solved any supply or delivery issues.

-Cooperated with the laboratory, production, and logistics departments to keep processes smooth and consistent.

-Maintained documentation and kept all supplier contracts organized and up to date.

-Prepared and followed up on reclamations related to product quality or shortages, communicating directly with suppliers to resolve issues.

Achievements:

-Reduced packaging expenses by 20% in the first month through supplier review and better price negotiation.

-Optimized the supply process, making deliveries more stable and predictable.

-Organized and systemised all supplier contracts, creating a clear and simple tracking structure.

-Ensured steady and uninterrupted supply of raw materials and ingredients for production.

Responsible for the procurement of raw materials, packaging, and production components for baby hygiene and household chemical products, ensuring efficient and cost-effective supply chain operations for manufacturing in Ukraine.

Key Responsibilities:
- International Procurement & Supplier Relations: Import of raw materials, packaging, and production components from Italy, France, Germany, USA, Canada, Turkey, and China.
Procurement of production line equipment and spare parts from Italy and Poland. Negotiation and contract management with global suppliers.
- Supply Chain & Inventory Management: Control of stock levels, demand planning, and timely procurement of raw materials. Financial planning and management of supplier payments.
- Logistics & Trade Compliance: Verification of international shipping documentation to ensure regulatory compliance. Work with Incoterms (EXW, FCA, FOB, DAT, DDP) for cost-effective logistics solutions. Coordination of shipments, customs clearance, and final delivery to Ukraine.
- Risk & Contract Management: Handling of claims and dispute resolutions with suppliers. Oversight of contract execution and amendments to safeguard business interests.

- Cost Optimization & Strategic Sourcing: Market research and onboarding of new suppliers to enhance sourcing opportunities. Negotiation of pricing and contract terms to reduce procurement costs.
- Cross-Functional Collaboration: Cooperation with customs brokers, logistics teams, and production departments to streamline supply chain processes.
A results-driven professional with a focus on efficiency, cost reduction, and supply chain optimization in an international trade environment.

-Supported the Procurement Manager in daily operations and coordination with international suppliers.

-Maintained active communication with suppliers regarding product availability, lead times, and delivery status.

-Assisted in coordination with logistics and customs brokers to ensure smooth import operations.

-Conducted inventory analysis to monitor stock levels and prepare reports for timely replenishment of raw materials and packaging.

-Performed market research to identify new potential suppliers and prepare price and quality comparisons.