AlHanouf AlGhanim
Dammam,Saudi Arabia
Summary
Experienced and results-driven Senior Executive Assistant with 14 years supporting C-suite executives. Skilled in calendar management, coordinating executive activities, and optimizing communication. Highly organized, proactive, and motivated, with a strong focus on enhancing executive efficiency in fast-paced, demanding environments.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Senior Executive Assistant to Vice President
Qiddiya
Riyadh, Saudi Arabia
03.2024 - 05.2025
- Manages the Office of the Parks President, supporting executive operations and overseeing communications across a leadership team of 13 Vice Presidents.
- Streamlined internal processes by filtering non-critical emails, proofreading presentations, and maintaining the President's daily agenda with strict confidentiality.
- Served as the primary point of contact for the VP’s office, engaging and coordinating effectively with senior executives and both internal and external stakeholders.
- Coordinated internal/external meetings, conferences, and executive travel logistics including accommodation, transport, and event support.
- Provided cross-functional administrative support to HR, Finance, and Project teams; maintained accurate records and correspondence.
- Planned and coordinated meetings, prepared agendas and minutes, managed information flow, and maintained comprehensive records.
- Oversaw procurement activities, monitored supplier performance, and implemented inventory strategies to ensure cost-effective, timely, and high-quality supply chain operations.
- Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
- Handled department-related inquiries, concerns, and complaints with professionalism and efficiency.
- Provided strategic and operational support for diverse special projects and organizational initiatives.
- Achievement: Successfully partnered with the Supply Chain Department to ensure accurate and timely completion of ACONEX packages.
MD Office Secretary
Sinad Holding
Riyadh, Saudi Arabia
11.2023 - 02.2024
- Provided executive support and business planning assistance to the Managing Director and Executive Chair as part of a two-member Executive Support team; directly reported to the Managing Director.
- Delivered comprehensive executive and board-level support to the Managing Director, acting as board secretary for two BTAs and facilitating strategic planning, decision-making, and change management initiatives under the Executive Committee.
- Led high-level coordination of communications, meeting logistics, and documentation-preparing agendas, recording minutes, tracking action items, and handling official submissions as a spokesperson for internal and regulatory communications.
- Managed stakeholder relations and corporate events, representing the MD in cross-functional meetings, summits, and correspondence with board members, suppliers, and regulatory bodies.
- Provided critical HR administrative support, including recruitment, payroll, attendance tracking, training coordination, and compliance reporting, ensuring smooth internal operations and workforce alignment.
- Achievement: Enhanced team efficiency and decision-making by delivering precise, timely meeting minutes while providing proactive support to managers and colleagues.
Senior Executive Assistant to CEO
Lazem Holding Group
Riyadh, Saudi Arabia
04.2023 - 10.2023
- Personal Assistant to the CEO, providing administrative support to the CEO, CFO, and five direct-reporting directors.
- Provided high-level administrative support to the CEO and over five direct reports, managing daily schedules, travel logistics, and confidential tasks across multiple office locations.
- Coordinated executive travel (local and national), handled detailed expense reporting, and personally accompanied the CEO on weekly in-state trips to liaise with the Group CEO and regional offices.
- Managed a high volume of communications-screening and responding to calls, resolving issues, and maintaining appointment schedules, including calendar coordination for Executive and Supervisory Board meetings.
- Liaised with external legal teams and internal departments to arrange senior-level meetings and ensure alignment across the executive leadership.
- Achievement: Planned and coordinated premium, cost-effective team events to drive engagement.
Senior Executive Assistantl to Sr.Director
Johns Hopkins Aramco Healthcare (JHAH)
Dhahran, Saudi Arabia
06.2016 - 03.2023
- Executive Assistant to the CEO of the Supply Chain Department, providing high-level administrative support to the CEO and operational support to a team of 150 staff members.
- Created, tracked, and processed PRs, POs, change orders, and bid documents for all medical and non-medical procurement activities.
- Supported a 150-person department with procurement documentation, vendor follow-ups, purchase tracking, and compliance reporting.
- Maintained spreadsheets and systems to track procurement status, delivery schedules, and vendor reliability.
- Collaborated with the finance team on budgeting for recurring vendor services and tracked delivery vs. invoice discrepancies.
- Initiated and maintained long-term supplier relationships, ensuring consistent quality and delivery timing.
- Managed logistics for inter-departmental requests including urgent supply needs and emergency procurement.
- Achievement: Achieved and sustained a zero Out-of-Stock (OOS) rate in operations for two consecutive years.
Junior Executive Assistant to Director
Saudi Aramco
Dhahran, Saudi Arabia
02.2012 - 05.2016
- Junior Assistant to the Director of the Purchasing Department, supporting departmental operations and coordinating a team of 12 members.
- Provided full procurement cycle support to the purchasing team, including PR/PO management, logistics coordination, and inventory documentation.
- Prepared and submitted vendor registration documents and supplier qualification records.
- Created a centralized filing and tracking system for all procurement contracts and CAPEX project documentation.
- Facilitated the onboarding of new suppliers, ensuring compliance with Aramco purchasing policies.
- Scheduled procurement committee meetings, recorded meeting minutes, and tracked vendor-related action items.
- Achievement: Successfully led the CAPEX project execution as a MEMA Buyer, acknowledged by the CEO for exceptional achievement.
Vice Dean Executive Assistant - Internship
King Fahad Hospital of the University
Khobar, Saudi Arabia
05.2008 - 01.2009
- Actively worked on faculty-level committees-including the Executive Committee, Coop Advisory Committee, General Group, and Chair/Director Nominating Committees-with key responsibilities in decision-making and governance.
- Acted as primary liaison for the Dean's meetings with university leaders, community figures, and media.
- Managed the Dean's calendar, appointments, and event planning, aligning internal and external commitments.
- Coordinated high-level meetings and ensured the Dean was well-prepared with relevant materials and briefings.
- Maintained an annual events schedule to support planning for leadership meetings, presentations, and performance reviews.
- Achievement : Honored with a letter of appreciation from the Vice Dean for attaining the highest grade in the training year.
Education
MBA - Business Administration and Management
American International Theism University
CaliforniaMBA - General Management
European International University
Paris 02.2030 - 05/2023
Associate's degree - Medica Secretary & Transcription
King Faisal University
DammamSkills
- Microsoft Office Suite
- SAP Expertise
- Event Management
- Communication Skills
- Executive Support Expertise
- Multitasking Organizational
- Discretion and ConfidentialityManagement
Certification
- Master of General Management, European International University - Paris (Official)
- Microsoft Office Specialist (MOS)
- CIPP- Certified International Procurement Professional, LEORON Institute
- Executive Assistant/PA Advanced Masterclass
- Warehouse Operations and Management, Meirc Training & Consulting
Languages
- English
- Arabic
Languages
Arabic
First Language
English
Advanced
C1
Timeline
MBA - General Management
European International University
02.2030 - 05/2023
Senior Executive Assistant to Vice President
Qiddiya
03.2024 - 05.2025
MD Office Secretary
Sinad Holding
11.2023 - 02.2024
Senior Executive Assistant to CEO
Lazem Holding Group
04.2023 - 10.2023
Senior Executive Assistantl to Sr.Director
Johns Hopkins Aramco Healthcare (JHAH)
06.2016 - 03.2023
Junior Executive Assistant to Director
Saudi Aramco
02.2012 - 05.2016
Vice Dean Executive Assistant - Internship
King Fahad Hospital of the University
05.2008 - 01.2009
MBA - Business Administration and Management
American International Theism University
Associate's degree - Medica Secretary & Transcription
King Faisal University