Amenah M. Almshama

o Follow up the GM’s calendar; ensure the schedule is meticulously followed by keeping the GM informed of upcoming commitments and responsibilities.
o Prepare and type all needed official letters and documents.
o Deals & correspondences to the executives including letters, and emails.
o Handle the travel arrangements; visa, itineraries, bookings, agendas, etc.

o Assist employees with their requests, planning & following all administrative activities.
Prepare and type all needed official letters and documents.
o Update all GOSI tasks, attendance, and overtime every month
o Keep track of all facility mandatory certificates that have expired or need to be
renewed.
o Manage the medical insurance of all employees.
o Follow up on all Iqama renewals and check expiration dates.
o Book, manage, & arrange all annual leave tickets.
o Handle ARAMCO ARIBA SAP system for updating documents, certificates, and related internal issues.
o Responsible for updating documents and certificates in the ARAMCO ARIBA SAP
system.
o Ensure warehouse issues, payments, documents, and licenses are handled in
compliance with government requirements.
o Prepare all related documents for accreditation with IATA, FIDI, BAR, FAIM, & UFO.
o Handle the documentation for processing of employee’s visa and residence permit.

o Employees’ letter preparation.
o Contact insurance companies.
o New employees’ registration.
o Contact the patients and organize the appointments.
o Renewal of the work permit for doctors and staff.

o Prepare weekly reports for the manager.
o Handle GOSI and the Saudi Commission for Health Specialties.
o Keep tracking for Iqama Renewal from the labor office and staff work permit.
o Booking tickets for all the staff.