Anas Vadakkengara

Assist the CEO in strategic direction, leadership and day to day management to ensure effective operations and performance as per the set strategy and objectives. Work closely with the suppliers and internally with different departments for a smooth business flow and take part in all the business development activities of the division. Manage the special project assigned along with a dynamic executive calendar. Make sure the road maps are progressing well in accordance with the KPIs and achieve all the PR activity goals. Act as a liaison between the CEO and the BoD.

As a CEO Liaison Manager, I got the chance to play a pivotal role in ensuring the smooth operation of the Executive Office and providing exceptional support to the CEO. with a keen eye for detail, unwavering dedication, and a passion for excellence, I consistently delivered high-level administrative and logistical support, enabling the CEO to focus on strategic initiatives and drive organizational success. I am happy that I was one of the leading team members who was in charge of growing our

brand portfolio by 50% within 2 years. Extensive travels along with CEO to attend various supplier and other stakeholder meetings added to my negotiation skills and ability to grow positive relationships across the board.

The proficiency in preparing board presentations and taking minutes of meeting helped me to be a part of various Board and other C-suite meetings. Sensitive information was treated with utmost care, ensuring the protection of the company's interests and the privacy of its stakeholders.

As the primary point of contact for the CEO, I meticulously managed the calendar, scheduling meetings, appointments, and travel arrangements with precision and efficiency while ensuring the schedules are seamlessly aligned with priorities and maximizing time and productivity. Additionally, I prepared comprehensive meeting agendas, capturing key discussion points, and distributing detailed minutes to facilitate effective follow-up and informed decision-making.

• Provided administrative and operational support to CEO/CFO to increase their availability for executive level responsibilities
• Kept confidentiality of the documents, files and other business information without any breach
• Managed and maintained the very complex calendars, scheduled appointments, travel itineraries, internal/ external meetings, events and conference calls
• Checked, screened and prioritized all the emails/mails either to be notified CEO/CFO or to reply directly
• Served as the first point of contact to the C-Office (screening & transferring calls, greet & meet visitors with proper etiquette)
• Prepared presentations for different of internal and external meetings such as Board and Team Meetings
• Coordinated with the supporting departments to ensure their proper supports on time
• Draft and edit correspondence, presentations and other documents on behalf of CEO/CFO
• Prepared agendas for meetings, briefing materials and took minutes of meeting and accompanied the C-suite in business trips as required
• Reconciled the monthly expenses for CEO/CFO's corporate credit card and out of pocket expenses
• Secured signatures and tracked documents through the approval process on behalf of CEO/ CFO
• Confidentially kept copies of important documents such as AOAs and OEM Agreements

• Provided administrative and business support to the Country General Manager of one of Saudi Arabia's fastest growing luxury companies by assisting him in all the aspects of business including the preparation of Board meeting presentations and taking Minutes of meetings
• Organised all the international meetings and travel schedules, accompanied GM in the business trips when needed, maintained GM's calendar, planned and scheduled meetings, teleconferences and visitors' programs
• Monitored and prepared judicious reports on the emerging markets and competitors' activities to be reported to the CEO
• Correlated with commercial & marketing teams for pertinent reports as part of follow up
• Enhanced communication between marketing and commercial team, fostering a sense of teamwork and collaboration
• Coordinated with the supporting departments like H.R, Accounts, Travel, Insurance, Logistics, etc for a smooth business flow and always ensured their proper support on time
• Improved office efficiency by adapting to new technologies, soft filing system and by introducing additional time-saving measures such as online meetings for promoters.
• Negotiated favourable terms and pricing agreements with hotels, vendors, caterers and other providers for service at special events, with a positive impact on the budget.

• Puig is the JV I worked for in Chalhoub Group.

My one-month stint at LUBEREF, Aramco's subsidiary, was a pivotal turning point in my career, even though it was my first job in Saudi Arabia and within the oil industry. The dynamic, fast-paced environment was a launching pad, demanding immediate application of my skills. Assisting the Plant Manager in rapid-fire decision-making was a thrilling challenge, that I could tackle head-on even with no prior oil company experience. It was a month of immense learning and growth. LUBEREF may have only been my first employer in Saudi Arabia, but it was the game-changer that set my career trajectory on a thrilling course.

• Supported company's day to day activities by supervising the daily schedule of staff, monitoring competitor's activities and price positions in the market
• Prepared company's budget for the year
• Handled accounts payable and receivable, controlled inventory and maintained office equipment and technology
• Contributed to and developing long-term marketing plans and strategies, assist in the delivery of approved strategies & managing budgets
• Helped in providing the best support for the customers assisting over telephone and keeping a full- fledged customer data base
• Managed staff relation, welfare and ensured timely support in any emergency occurrences related to them