Areej Al Mustanir

• Created reports and conducted research to support strategic decisions and project planning.
• Maintained strong client and vendor relationships through effective communication and follow-up.
• Managed full vendor registration and evaluation process for subcontractor approval.
• Handled contract preparation, negotiation, and coordination with senior management.
• Supported e-signature processes, ensuring compliance and timely completion.
• Attended industry events (IKTVA, Index, Big 5) to represent the company and onboard vendors.
• Provided administrative support to executives and coordinated interdepartmental workflows.
• Resolved internal and external inquiries, improving satisfaction and efficiency.
• Supported change order processes and procurement coordination with engineers.
• Enhanced internal systems, including portal development and document tracking.

• Preparing job descriptions and posting vacancies on various platforms
• Coordinating with department heads to understand staffing needs and target candidate profiles.
• Receiving, organizing, and tracking applications and resumes.
• Shortlisting candidates based on job criteria and forwarding profiles to hiring managers.
• Scheduling interviews, coordinating with interview panels, and sending confirmations to candidates.
• Maintaining accurate and confidential records of all recruitment-related documents and communications.
• Updating applicant tracking systems and HR databases regularly.
• Contributing to improvements in recruitment workflows, documentation templates, and process automation.

Delivered high-level executive support to senior leadership, enhancing organizational efficiency, governance, and communication.

• Managing calendars, scheduling meetings, and coordinating appointments to optimize executive time.
• Preparing agendas, taking meeting minutes, and following up on action items.
• Organizing travel arrangements including flights, accommodations, visas, and detailed itineraries.
• Handling incoming and outgoing communications, including emails, phone calls, and written correspondence.
• Created expense reports with matching receipts.
• Drafting, reviewing, and editing reports, memos, letters, and presentations.
• Acting as the point of contact between executives and employees, clients, or external partners.
• Developed strong relationships with stakeholders to ensure smooth communication.
• Monitor and follow up on tasks, deadlines, and priorities on behalf of the executive, ensuring nothing falls through the cracks.
• Assist with the preparation and processing of documents for compliance, legal reviews, and internal audits.
• Coordinated events by managing budget, logistics and event support.