Summary
Overview
Work History
Education
Skills
Certification
Leadership Experience
Languages
Languages
References
Websites
Timeline
Generic
Arfath Gaima

Arfath Gaima

Riyadh

Summary

Detail-oriented and client-focused professional with over 10 years of diverse experience in accounts payable, procurement coordination, and client servicing, including significant roles in both Canada and the Middle East. Proven track record of working with top-tier event agencies such as George P. Johnson and Stronco, delivering high-impact solutions for corporate and government clients. Skilled in managing vendor relationships, processing high-volume transactions, overseeing budget controls, and ensuring timely and accurate payment cycles. Recognized for streamlining procurement workflows, maintaining compliance with internal controls, and supporting cross-functional teams to enhance operational efficiency. A strong communicator with hands-on experience in fast-paced, deadline-driven environments.

Overview

15
15
years of professional experience
1
1
Certification

Work History

Account Coordinator -

Stronco
Mississauga
02.2023 - 04.2025
  • Successfully managed over 50 shows per quarter, proactively coordinating client requirements across internal teams to ensure flawless execution.
  • Acted as the primary point of contact for clients, gathering detailed information, aligning deliverables with expectations, and ensuring consistently high-quality outcomes.
  • Led end-to-end internal coordination, including floorplan preparation, show data entry into online systems, submission of graphics work orders, and collaboration with Project Managers for seamless onsite delivery.
  • Oversaw on-site event operations, managing booth installations and dismantles, conducting booth checks, supervising labor sign-ins, and handling service desk responsibilities.
  • Forecasted inventory needs and coordinated equipment tracking, scheduling, and movement to meet event timelines efficiently.
  • Identified and implemented cost-saving measures related to consumables, analyzing efficiencies and initiating process improvements.
  • Took full ownership of Graphics Administration: processed and tracked work orders, coordinated with the graphics team, and maintained accurate accounting records through meticulous data entry.

Accounts Payable, Procurement,HR & Admin Officer -

EBLA Computer Consultancy
Sharq
03.2019 - 11.2022
  • Managed full-cycle Accounts Payable, verifying invoices with Sales and Project Managers before recording.
  • Processed payments via cheque, wire transfer, or credit card after obtaining management approval.
  • Maintained accurate statement of accounts payable; matched invoices to Purchase Orders and allocated costs.
  • Prepared monthly reconciliation reports and shared bi-weekly AP summaries with management.
  • Solely handled vendor communications, resolving discrepancies and negotiating payment terms.
  • Issued and tracked Purchase Orders, following up on order status and vendor invoices.
  • Organized invoice records through printing, scanning, and coding for month-end reporting accuracy.
  • Tracked software licenses for clients, placing renewal orders prior to expiry.

Operations Executive -

George P Johnson
Bangalore
08.2016 - 03.2018
  • Planned and executed comprehensive event operations, including venue setup, attendee registration, entertainment scheduling, gift distribution, and overall coordination on event day.
  • Negotiated with suppliers, sourced quotations, placed orders, and tracked invoices to ensure projects remained within budget.
  • Coordinated closely with vendors and suppliers for technical equipment, transportation, logistics, accommodations, and printing services, ensuring timely delivery and seamless support during events.
  • Managed branding projects from proposal through to final delivery, ensuring consistency with event objectives and brand guidelines.
  • Oversaw hiring, training, briefing, and supervision of temporary staff, ensuring all team members were aligned with event goals and responsibilities.
  • Proactively handled on-site troubleshooting, resolving last-minute challenges to ensure smooth event execution and client satisfaction.
  • Maintained a comprehensive vendor and venue database, nurtured strong vendor relationships, and recommended venues aligned with specific client needs.
  • Ensured legal compliance by securing necessary event licenses and permits based on the event type and regulatory requirements.

Event Supervisor -

Freelance
Bangalore
11.2009 - 07.2016
  • Supervised and managed onsite event support staff, ensuring smooth execution of client-facing operations across diverse event formats.
  • Acted as the primary point of contact for clients during events, addressing real-time needs and ensuring expectations were met with professionalism.
  • Coordinated with clients pre-event to understand specific staffing and operational requirements, translating them into actionable plans.
  • Conducted briefing and training sessions for temporary event staff, aligning team responsibilities with client objectives and event flow.
  • Maintained clear communication between clients, staff, and vendors to ensure seamless onsite coordination and service delivery.

Education

MBA - Finance & Marketing

Bangalore University
Bangalore, India
06.2016

Bachelor of Commerce - Finance

Bangalore University
Bangalore, India
04.2014

Skills

  • Technical Knowledge: QuickBooks ProAdvisor Certified, SQL Big Query, Data Visualization with Tableau, Spreadsheets, R Programming
  • Skills: Advanced Excel, Data Analytics, PowerPoint, Outlook
  • Soft Skills: Enthusiastic and Self Starter, Problem solving, Excellent Organizational skills, Risk Management, Startup Vision, Multitasking in fast-paced environment, Teamwork, Excellent Communication Skills to deal with people at all levels

Certification

  • Google Professional Data Analytics Certificate
  • QuickBooks Online Certification
  • Canadian Securities Course (CSI)

Leadership Experience

  • Usage of Microsoft Lists - EBLA Computer Consultancy

Being a curious learner, researched and identified Microsoft Lists, trained team on its usage, and turned AP process into digital.

  • Handle Branding projects Pan-India - George P Johnson

Single-handedly managed all office branding projects for IBM from proposal to delivery.

Languages

English (Native/ Professional), Arabic (Conversational)

Languages

English
Native
Native
Arabic
Elementary (A2)
A2
Hindi
Proficient (C2)
C2

References

References available upon request.

Timeline

Account Coordinator -

Stronco
02.2023 - 04.2025

Accounts Payable, Procurement,HR & Admin Officer -

EBLA Computer Consultancy
03.2019 - 11.2022

Operations Executive -

George P Johnson
08.2016 - 03.2018

Event Supervisor -

Freelance
11.2009 - 07.2016

MBA - Finance & Marketing

Bangalore University

Bachelor of Commerce - Finance

Bangalore University

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Arfath Gaima