Arnold Sescon Silao
Al khobar,Saudi Arabia
Summary
Highly skilled professional with extensive expertise in document control and data management systems, including SAP System, Oracle System ERP, and Electronic Data Management System. Proficient in MS Excel, MS Word, and MS PowerPoint, with a strong understanding of records retention policies and compliance audit preparation. Adept at creating workflow diagrams, managing databases, and ensuring document security protocols. Demonstrates mastery in document control software and file system proficiency. Multilingual proficiency enhances communication across diverse teams. Career goal: to leverage comprehensive skills in a challenging role within a dynamic organisation.
Overview
16
16
years of professional experience
2
2
years of post-secondary education
1
1
Certification
Work History
Senior document controller
Al Marfa Marine
Duba, Tabuk Region
09.2024 - Current
- Enhanced document control procedures by implementing efficient filing systems.
- Coordinated the circulation of revised policies across all departments, ensuring unified adherence.
- Reviewed technical documents for accuracy before release, minimising errors and omissions.
- Facilitated smooth interdepartmental collaboration through timely provision of required documents.
- Maintained up-to-date records with diligent archiving and organisation tasks.
- Improved project timelines with prompt distribution of necessary documents.
- Administered document management system, ensuring smooth business operations.
- Collaborated closely with project teams for effective communication flow.
- Ensured compliance with industry standards for enhanced corporate reputation.
Lead Document Controller & Site Admin
SWCC
Al Khobar
08.2019 - 06.2024
- Company Overview: Lead Document Controller & Site Admin for Al Khobar 630MLD Desalination Project Phase 2 (KHRO2)
- Creating and reviewing Document Control Procedure as per project specification
- Incoming Transmittal from Madrid, Spain DC and Site Khobar Document Controller, downloading all transmittal file that I create SharePoint access drive
- Monitoring Engineering Deliverables and send to Engineers for their review
- Making DRCS template (Both Engineering & QC) Sending to (As per Discipline)
- Uploading in Aconex System the DRCS as per comments & final reviewed by Project Manager
- Update Incoming/Outgoing Letters with Category wise with PDF on attachment
- Update Engineering Management Meeting (EMM) Log & HSE Weekly Reports Uploading in TP
- Update the Tracking Register Weekly & Monthly
- (KPI's / NCR / SWI)
- Tracking and update VOP / SMR / NOI / ITP / FAT / SAR
- Tracking and update (SCC, ECC, MCC, & FCC)
- Update & tracking of Project Invoice (EPC & Consultant)
- Monitoring and Tracking AS-Built Drawings to all ENGINEERS submitted
- Update and tracking of Final Dossier as per System/Discipline wise
- Doing every week SharePoint back-up file
- Monitoring and tracking of IQAMA Expiration date and preparing for Gate Pass Access ID’s
- Coordinator of FICHTNER Head Office RIYADH, IT Assets Issuing -(Laptop) and VL,SL & LL
- Making Attendance sheet for Client Review and Approval Signature
- Petty Cash In charge for Consumables (Office Supplies), coordinate with Finance / Accounting Department for Monthly Project site expenses
- In charge for the Office assets list and reported to the Admin manager
- Reliever of Job on Planning Engineer while on he’s Vacation, doing he’s Power BI and PMO Tap reporting
- Lead Document Controller & Site Admin for Al Khobar 630MLD Desalination Project Phase 2 (KHRO2)
Document Controller
WORLEY PARSONS ARABIA LTD. (WPAL)
06.2013 - 11.2018
- Company Overview: Various Projects including Hydrogen Supply / Clean Fuel Project (CFP) and Glycol Reliability Improvement Project (GRIP)
- Making Spreadsheet file for the Incoming / Outgoing Log Sheet and all the DRAWINGS (ISO, IFC, AFC, P&ID’s, & ILD’s) can easy to search thru Hyperlink access to the PDF Files correspondent
- Maintaining a Hardcopy Files with the correspondent excel file thru RACK File No., Box File Labeling, Box File No
- & Volume No., as per Project Files
- Responsible for the keeping Scanned file of invoices in all relevant documents from the Accounts Department, Bank Guarantee, Copy of Insurance Certificate
- Prepare Transmittal for the Invoice Submission to the client
- In charge for distribution from Engineering Red Line Drawings, Fabrication Package & Site Packages & Keeping the Original Copy for file
- Keeping / Update the files of Welding Procedure Specification (WPS), Welders Qualification Test (WQT) Procedure Qualification Record (PQR) as per QA/QC Supervisor advice
- Issuing and distributing controlled copies of information as per department concern
- Status Reporting - Track incoming and outgoing file movement in the Log
- Provide advice on Technical Query Nos
- (TQ), Method of Statement Nos
- (MOS), Procedures and Company Policies in easy to access in the system
- Ensuring all documents are as up to date as possible within electronic filing
- Checking dispatch Documents to the client
- Prepare and submit Transmittal for the Request for Inspection (RFI) to the client and making the excel file for the remarks/status of the RFI after inspection for the QC Inspection
- Prepare Log Sheet Report & Scanned File for all Dossier to submit to the Client
- Scanning all the New Employee (Employment Contract Docs) and keeping on HR Files
- Assist to the Estimator Engineer and preparing all the documents need for the Pre-Bid Submission to the Client and making Correspondent Letter
- Prepare/Update the BID Proposal and Request for Quotation Log Sheet
- Assist the Request for Quotation (RFQ) for the submission of the client
- Direct reporting to the Project Manager, QA/QC Manager and Engineering Manager
- In charge and Monitor all the Stationary & Office Supplies Consumables Materials using Purchase Requisition (P.R.) E.R.P
- ORACLE System Program
- Various Projects including Hydrogen Supply / Clean Fuel Project (CFP) and Glycol Reliability Improvement Project (GRIP)
HSE Technical Assistant
Qatar Engineering and Construction Co. WLL (QCON)
Doha
11.2008 - 01.2013
- Company Overview: HSE Technical Assistant for various projects in Qatar
- Keeping all the Company Policy, MOS
- JSA & other important document in HSE Department
- Collect all the Site Monthly Statistic & Camp Environmental Report
- Coordinate with the Internal & External Training 3rd Party Training (DISS, ENERTECH, NAPT & VENTURE GULF)
- Prepare Monthly Training Report
- Responsible keeping all the PROCEDURES, JSA, Method Statement, and COMPANY POLICY
- Update the Manpower Tracking Register
- Responsible of all New Hired Employee arranged there HSE Induction and take Pictures for the COMPANY ID
- Responsible arranged the VENDOR 3rd party Training for QCHEM Plant for the FIRE Fighting Training and Issuing the Training ID’s and Training Certificate approved by the QCHEM Plant
- Responsible for the Log Sheet of HSE Monthly Incentive Scheme and making the Certificate of Recognition as per Projects
- Assist the TENDER Documents submission
- Arranged PPE what color they required as per client requirements
- Update the HSE RESUME/CV Company Format for submission to the Client for approval
- Responsible keeping all the GAS MONITOR (Area&CSE) for the Projects
- Update all the RECORDS of Calibration Certificate up to date
- HSE Technical Assistant for various projects in Qatar
Education
Graduate of Diploma - Computer Technology
Father Saturnino Urios University (FSUU)
01.1999 - 01.2001
Undergraduate of Bachelor of Science - Agro-Forestry
Northern Mindanao State University
Skills
- Think Project Access Program
- SAP System
- Oracle System ERP
- Electronic Data Management System
- SharePoint
- MS Excel
- MS Word
- MS Power Point
- Scanning and photocopying techniques
- Workflow diagrams creation
- PDF editing software proficiency
- Records retention policies understanding
- Data backup procedures
- Document security protocols
- File indexing methodologies
- Compliance audit preparation
- Document control software mastery
- File system proficiency
- File conversion expertise
- Multilingual proficiency
- Archival system familiarity
- Database management
Certification
- AYTB Basic Safety Induction and Guidelines
- YANPET Plant Safety Induction
- CB&I Safety Induction
- MARAFIQ Water & Electricity Co. Ltd. - Site Safety Induction
- Basic Fire Extinguisher
- Basic Life Support (Hammad Training Center - Doha)
- Waste Management Training
Custom
- Mr. Chris Clement, Fichtner Site Project Manager, c.j.clement@talk21.com, 055 353 6374
- Mr. Joel Apolinar, Cost Control Manager – Parsons, 055 353 6374
- Engr. Larry Cabago, Al Yusr Contracting Company - Project Manager, cabago@aytb.com, +966 560898826
- Engr. Stefan Krahl, Project Manager – Head Office, Stefan.Krahl@fichtner.de
Personal Information
Nationality: Philippines
Timeline
Senior document controller
Al Marfa Marine
09.2024 - Current
Lead Document Controller & Site Admin
SWCC
08.2019 - 06.2024
Document Controller
WORLEY PARSONS ARABIA LTD. (WPAL)
06.2013 - 11.2018
HSE Technical Assistant
Qatar Engineering and Construction Co. WLL (QCON)
11.2008 - 01.2013
Graduate of Diploma - Computer Technology
Father Saturnino Urios University (FSUU)
01.1999 - 01.2001
Undergraduate of Bachelor of Science - Agro-Forestry
Northern Mindanao State University
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