ARUN JERALD
Office Manager
Riyadh,Saudi Arabia
Summary
Office manager and executive secretary with over 8 years of experience in HR, administration, and operations across multiple countries. Specializes in managing remote teams, strategic coordination, and executive communication. Demonstrated success in cross-border operations, vendor management, and financial forecasting. Expertise in process optimization and compliance oversight to ensure business continuity and organizational success.
Overview
9
9
years of professional experience
8
8
Certification
Work History
OFFICE MANAGER
EdfaPay for Information System Technology Co
Riyadh, KSA
03.2025 - Current
- Lead HR, administration, and operations across eight companies spanning KSA, UAE, Pakistan, India, Egypt, Oman, Dubai, and Tunisia, with full ownership of data, dashboards, and strategic oversight.
- Manage the end-to-end employee lifecycle for a remote-first, multicultural workforce, from recruitment and onboarding to performance, payroll coordination, compliance, and offboarding.
- Act as the CEO's trusted right hand, managing calendars, travel, executive communications, dashboards, and stakeholder prioritization to maximize leadership efficiency.
- Oversee vendors, procurement, facilities, and cross-border operations, optimizing processes for remote teams and multi-time-zone business continuity.
- Administer HR and administrative budgets, track expenditures, drive cost efficiencies, and support expense reconciliation and financial forecasting.
- Own HRIS, reporting, and data integrity, delivering actionable people and operations insights while ensuring compliance across multiple jurisdictions.
EXECUTIVE OFFICE MANAGER
BANI Group of Companies
Riyadh, KSA
03.2024 - 03.2025
- Provide direct executive support to the Chairman, Board of Members, CEO, and D-CEO, managing daily business operations, executive reporting, and strategic coordination to ensure leadership effectiveness.
- Lead end-to-end office operations, supervising administrative staff, streamlining workflows, and ensuring efficient, compliant, and well-governed business processes.
- Act as the primary liaison between senior leadership, department heads, and subsidiary CEOs, resolving issues related to deliveries, payment plans, performance tracking, and executive reporting.
- Oversee financial and administrative controls, including cheque handling, bank deposits, petty cash management, and monthly ledger reconciliation in close coordination with the Finance Department.
- Support executive decision-making, preparing high-quality reports, correspondence, and briefing materials while maintaining confidentiality and operational excellence.
EXECUTIVE SECRETARY & OFFICE MANAGER
Saudi Aramco
Riyadh, KSA
08.2020 - 03.2024
- Manage executive communications and documentation, including preparing, analysing, proofreading, and routing submissions, letters, agendas, memos, reports, and presentations with accuracy, confidentiality, and timeliness.
- Coordinate meetings, conferences, calendars, and travel arrangements, ensuring seamless scheduling, executive readiness, and effective stakeholder engagement.
- Administer contractor and access processes through the ARAMCO Portal, including VMS and MAT pass applications, ensuring compliance with internal policies and operational requirements.
- Develop and maintain administrative systems and records, including document control, knowledge resources, and reference tools to support efficient information retrieval and decision-making.
- Oversee office operations, vendors, and facilities, managing supplies, service providers, landlords, SLAs, proposals, and agreements while ensuring cost efficiency and operational continuity.
- Provide front-line administrative and executive support, handling correspondence, calls, guests, office equipment, and research activities to ensure smooth daily operations and high service standards.
PROJECT OFFICE MANAGER
SISCO
city
05.2019 - 08.2020
- Plan and execute end-to-end logistics and communications for internal and external meetings, ensuring compliance requirements, stakeholder alignment, and smooth operational delivery.
- Manage multiple projects simultaneously, coordinating timelines, resources, and deliverables while supporting leadership with accurate status tracking and execution support.
- Design and implement process improvement tools and platforms, enhancing operational efficiency, communication flow, and organizational consistency.
- Support local crisis management and business continuity efforts, assisting leadership with coordination, communication, and rapid-response execution during critical situations.
- Oversee corporate administrative controls, including internal communications, record management, conference organization, corporate credit card administration, and agile calendar adjustments to accommodate urgent changes.
COMMERCIAL SUB-CONTRACTS ADMINISTRATOR
APM Terminals
Chennai, INDIA
04.2017 - 05.2019
- Contract Review & Processing: Review contract requests for accuracy, manage signature processing via eSignature applications, and ensure timely completion and archiving of contracts.
- Cross-Functional Liaison: Act as a key point of contact between regional contracting teams, Contract Operations, Finance, Order Fulfillment, and Sales Operations to facilitate smooth contract workflows.
- Support & Negotiation Assistance: Assist Contract Managers and the Sales Team throughout the negotiation process, providing guidance and serving as a resource for contract-related inquiries.
- Process Management & Optimization: Track and manage contract request queues, maintain organized physical and digital records, and help streamline processes through documentation and automation initiatives.
- Governance & Resource Maintenance: Maintain team resources, uphold Contracts Operations practices, assist with process rollouts, and keep the administration playbook current.
Education
BACHELORS OF COMPUTER SCIENCE - Trichy, INDIA
St Joseph's College
Trichy, INDIA2016
Higher National Diploma - Safety Management
Alagappa University
Pudukottai, INDIA2017
Skills
- Administrative Mastery
- Interpersonal and Cross-Cultural Leadership
- Problem-solving and critical thinking
- Business acumen and strategic alignment
- Office management
- Project management
- Financial forecasting
- Data analysis
- Compliance oversight
- Cross-border operations
- Executive communication
- Strategic coordination
- Vendor management
- Employee lifecycle management
- Performance tracking
- Process optimization
- Stakeholder engagement
- Budget administration
- Risk management
- Client relations
- Business administration
- Customer relationship management
- Motivational leadership style
- General administration
- Staff management
- Microsoft Office
- Microsoft office suite proficiency
- Office supply management
Technical & Ai Skills
*ChatGPT *Canva *Copilot
*Otter.ai *Notion Ai *Grammarly GO
*Jasper AI *Microsoft 365 *Data Analysis
*ERP *Google Workspace *PowerPoint
*Advanced computer skills *Database management
*Outlook *Adobe Creative Cloud
Certification
- SSU-New Hire Secretary - Saudi Aramco
- Department New Hire Secretary - Saudi Aramco
- Exec. Secretary MS Office Custom Course - Saudi Aramco
- Business Grammar: Common Usage Errors - Saudi Aramco
- OFFICE SAFETY AWARENESS - Open Sesame
- Typewriting (English) - Government of India
https://www.linkedin.com/in/jerald-j-arun/
Languages
English
Proficient
C2
Arabic
Intermediate
B1
Tamil
Proficient
C2
Hindi
Upper Intermediate
B2
Malayalam
Upper Intermediate
B2
Additional Information
- Transferable Iqama
Timeline
OFFICE MANAGER
EdfaPay for Information System Technology Co
03.2025 - Current
EXECUTIVE OFFICE MANAGER
BANI Group of Companies
03.2024 - 03.2025
EXECUTIVE SECRETARY & OFFICE MANAGER
Saudi Aramco
08.2020 - 03.2024
PROJECT OFFICE MANAGER
SISCO
05.2019 - 08.2020
COMMERCIAL SUB-CONTRACTS ADMINISTRATOR
APM Terminals
04.2017 - 05.2019
BACHELORS OF COMPUTER SCIENCE - Trichy, INDIA
St Joseph's College
Higher National Diploma - Safety Management
Alagappa University