Asma Abdullah Bin Hamed
Riyadh,KSA
Summary
- Business management professional with 13 years of experience in actionable intelligence within the F&B industry in Saudi Arabia. Expertise in managing large-scale projects through effective planning, resource allocation, and execution. Strong collaboration skills with internal and external stakeholders to achieve superior performance. Proven track record in finance, procurement, and budgeting for Culture Site management at the Royal Commission of Alula.
Overview
15
15
years of professional experience
5
5
years of post-secondary education
1
1
Certification
Work history
Administrative Management specialist
Royal Commission of AlUla
AlUla, KSA
10.2023 - 07.2025
- Managed site operations, procurement, and finance requests to ensure compliance with company policies.
- Conducted office activities to enhance operational efficiency and maintain compliance.
- Streamlined information flow to guarantee timely and accurate reporting.
- Created and updated records for personnel and financial data management.
- Assisted in developing frameworks aligned with RCU strategy for AlUla, Khaybar, and Tayma.
- Maintained communication with contractors, clients, and team members to support project objectives.
- Utilised software tools for report preparation and special projects.
- Reviewed tender packages and procurement requirements to facilitate efficient processes.
- Adhered strictly to compliance regulations minimising legal risks and liabilities.
- Streamlined business processes to enhance operational efficiency.
- Prioritised tasks efficiently, meeting tight deadlines with ease.
- Implemented innovative strategies resulting in substantial business growth.
- Managed resources wisely to ensure maximum utilisation.
- Conducted performance appraisals regularly, identifying areas for improvement and providing constructive feedback.
- Collaborated with cross-functional teams to achieve common organisational goals.
- Delegated tasks effectively, boosting overall team productivity.
- Fostered an inclusive work environment promoting diversity and respect.
- Oversaw budget allocation, controlling unnecessary expenditure.
- Ensured customer satisfaction by delivering excellent service standards consistently.
- Encouraged creative thinking leading to innovative problem-solving methods among team members.
- Led team meetings for improved communication and collaboration.
- Engaged stakeholders and shareholders with management development strategy to achieve investment.
- Identified and resolved operational issues impacting productivity, performance or profitability.
- Monitored operations to assess and highlight results.
- Created and led successful business culture focused on performance.
- Directed day-to-day work of 10 employees and motivated teams to exceed objectives.
- Put in place clear controls for financial administration and business management.
Supply chain supervisor – Pre-Opining Department
Majd Food Company
Riyadh, KSA
04.2021 - 10.2022
- Managed six franchise projects, including Hotel Cartagena and Sarabeth’s Bakery U-walk.
- Spearheaded sourcing for brand requirements, achieving over 100% of organisational targets.
- Supervised seamless kitchen and BAR equipment openings, ensuring timely completion.
- Operated procurement for retail products, solidifying new cost-effective sources.
- Coordinated overseas shipments to adhere to opening deadlines.
- Established procurement policies to streamline sourcing processes.
- Identified and evaluated potential suppliers for quality assurance.
- Communicated with foreign agencies to manage OS&E and FF&E.
- Improved order fulfilment rates through effective team management.
- Increased efficiency by streamlining supply chain processes.
- Streamlined procurement procedures, achieving cost savings.
- Managed conflict resolution amongst team members, improving overall productivity.
- Developed contingency plans, minimising disruption risks.
- Implemented new software for enhanced tracking ability.
- Conducted supplier evaluations for better contract negotiation.
- Fostered strong relationships with suppliers, ensuring quality and timely deliveries.
- Coordinated cross-functional teams for improved workflow efficiency.
- Enhanced customer satisfaction with timely delivery of products.
- Directed daily operations to achieve maximum output and reduce costs.
- Liaised with customers and other departments to plan timely transportation of goods.
- Tracked storage levels and controlled stock to meet supplier requirements and fulfill contract terms.
- Used automatic tracking systems to keep computer system updated with goods movements and proactively place new orders at optimal times.
- Reviewed purchasing, storage and distribution practices in line of industry advancements.
- Spearheaded contract negotiation to obtain favourable terms for quality, cost and delivery requirements.
- Leveraged supply management experience and industry contacts to streamline distribution activities.
Special Project Supervisor – SCM Department
Olayan Food Services Company
Riyadh, KSA
09.2017 - 07.2019
- Participate in identifying opportunities for opening new franchises of various restaurant chains across KSA.
- Coordinate all aspects related to the supply chain for /me opening of the outlets.
- Liaise with the franchisee team in finalizing op/mum requirements, adhering to brand and company standards.
- Identify suitable vendors, manage the bidding process, and negotiate prices and terms with vendors, suppliers, and freight forwarders, ensuring best value for the spending.
- Conduct periodic evaluations of progress and performance and produce reports for management.
- Coordinate in system shift and manage the required information
- Liaised between clients and teams to ensure clear understanding of goals and expectations.
- Improved operations with the introduction of new software tools.
- Delegated tasks according to individual strengths, optimising overall team performance.
- Streamlined communication processes for smoother project execution.
- Cultivated strong relationships with suppliers to negotiate cost-effective procurement deals.
- Upheld strict compliance with company standards throughout all projects, ensuring quality assurance at every step.
- Maintained up-to-date project documentation for efficient tracking and future reference.
- Collaborated effectively with stakeholders to fulfil objectives on time and within budget.
- Assisted with resource allocation, delegating labour and materials to achieve established objectives.
- Utilised industry-leading project management software to retain precise records and manage resources.
- Trained and mentored junior team members, leveraging previous experiences in boosting project progress.
- Built relationships with stakeholders through outstanding client management skills.
- Managed desires and expectations for key stakeholders across numerous high-value projects.
- Secured new business opportunities by conducting research and networking.
- Submitted performance feedback to stakeholders, keeping project teams on track.
- Designed project presentations and reports for executive teams.
- Developed analytics tools to track project progress and impact.
Account payables
Junior Accountant AP – Finance Department
Riyadh, Saudi Arabia
08.2014 - 09.2017
- Managed finance department responsibilities, including payroll management and accounts payable.
- Executed payroll transactions, ensuring accurate calculation of salaries and settlements.
- Processed vendor invoices and prepared monthly journal vouchers for accounts payable.
- Maintained complete documentation by creating and organising fiscal files and records.
- Delivered all tasks on time while adhering to company policies and procedures.
- Carried out day-to-day duties accurately and efficiently.
- Quickly learned and applied new skills to daily tasks, improving efficiency and productivity.
- Successfully delivered on tasks within tight deadlines.
- Completed duties to deliver on targets with accuracy and efficiency.
- Used Microsoft Word and other software tools to create documents and clear communications.
- Oversaw daily operations to achieve high productivity levels.
Payroll analyst
Payroll Accountant - Finance Department
Riyadh, Saudi Arabia
12.2010 - 08.2014
- Managed all aspects of payroll administration, ensuring precise and timely calculation of payments for salaries, vacations, and final settlements.
- Conducted regular internal audits for adherence to financial policies and regulations standards maintained accurately.
- Worked on end-to-end payroll processing to ensure timely delivery.
- Assisted with year-end audits, ensured high level of financial integrity.
- Maintained accurate staff records, ensuring correct salary allocation.
- Updated the company database regularly for current employee information consistency maintained throughout records.
- Improved speed of payroll delivery by optimising automation technology use.
- Prepared monthly reports to aid management decisions.
- Managed employee's pay, benefits and deductions for streamlined operations.
- Handled confidential information securely; upheld stringent data privacy rules and regulations.
- Communicated effectively with employees regarding any discrepancies in salaries or benefits; heightened employee satisfaction levels.
- Provided valuable support to HR team by addressing payroll queries.
- Ensured accurate payment with diligent data verification.
- Improved accuracy of payroll processing, reduced errors in calculations.
- Reviewed timesheets and overtime calculations for proper payments.
- Kept employee records complete, accurate and compliant.
- Processed holiday or leave requests, maintained related documentation and calculated appropriate payments.
- Traced previous payroll transactions to identify and correct errors.
- Updated employee pay information to reflect correct base pay and special entitlements.
- Maintained organisational records of gross and net employee salaries.
- Posted updates to accounts and departmental or employee records with each payroll cycle.
- Accurately reconciled and processed expense reports for 900 employees.
Education
Bachelor’s Degree - Accounting
King Saud University
Riyadh, KSA 01.2005 - 01.2010
Skills
- Sourcing and procurement
- Vendor management
- Project coordination
- Market research
- Financial accounting
- Payroll management
- Accounts payable
- Documentation and reporting
- Stakeholder relations
- Team leadership
Certification
- Professional Financial Analysis, Total Quality Management, Artificial Intelligence, and Strategic Planning Management from Exclusive Technology Training Center 2020-2021
- Six Sigma Yellow belt, Misk Academy, Kennesaw State University/ Coursera Dec 2020
- Negotiation Skills, REEM BIN SADDIK, Riyadh, KSA, 2017
- Springboard – a self-development program that provides personal and work development opportunities for women in the Middle East, British Council, Riyadh, KSA, 2014
- Professional Business Protocol, British Council, Riyadh KSA, 2013
- Microsoft; Excel Level 2 & 3, Vinsys IT Consultancy, Dubai, UAE 2011
- Creative Problem Solving and Decision Making, Leoron Institute Riyadh 2013
- Public Sector Procurement Specialist Course London 2023 Zoe Talent Solution Institute
- Stakeholder Engagement & Management Course in London 2024 Copex Training Center
Languages
Arabic
Advanced
C1
English
Intermediate
B1
PERSONAL INFORMATION
- Nationality: Saudi
- Software: Microsoft Office
Timeline
Administrative Management specialist
Royal Commission of AlUla
10.2023 - 07.2025
Supply chain supervisor – Pre-Opining Department
Majd Food Company
04.2021 - 10.2022
Special Project Supervisor – SCM Department
Olayan Food Services Company
09.2017 - 07.2019
Account payables
Junior Accountant AP – Finance Department
08.2014 - 09.2017
Payroll analyst
Payroll Accountant - Finance Department
12.2010 - 08.2014
Bachelor’s Degree - Accounting
King Saud University
01.2005 - 01.2010
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