Ayman Ahmed
Al Khobar
Summary
Experinced Administrative Assistant/Executive Secretary with strong organization and multitasking abilities with 11 years of experience in managing office operations and improving overall efficiency, seeking a job in an aspiring organization to make a contribution, learn, and grow...
Overview
12
12
years of professional experience
Work History
Administrative Assistant/Secretary
Imad Ghazzawi Sons and Partners Ltd
01.2015 - Current
- Administrative support to the executives
- Drafting correspondence in English and Arabic
- Translating documents and reports from English to Arabic and vice-versa
- Maintaining a filing system
- Liaise with internal staff at all levels
- Arrange travel, meetings, and appointments
- Assist HR in Iqama renewal, insurance, vacation, etc
- Developed and maintained a comprehensive database of client information, improving customer service and satisfaction by 25%
- Managed the procurement and maintenance of office equipment, ensuring all equipment was functioning properly and reducing downtime by 15%
- Follow up on family property rents and prepare rents contracts.
Administrative Assistant
Dr. Omar Amin Ghazzawi Polyclinic
01.2013 - 01.2015
- Implemented a new electronic filing system, resulting in a 30% reduction in time spent searching for documents and improving overall office efficiency
- Prepared and edited correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications and enhancing the executive's professional image
- Coordinated and directed office services, such as records and departmental finances, resulting in improved financial tracking and streamlined administrative processes
- Greeted visitors and determined access, providing a welcoming and secure environment for the executive and the organization
- Developed and maintained strong relationships with vendors, negotiating contracts and securing cost savings of 15% on office supplies
- Handling Petty cash
Education
Bachelor of Art Honours - English language Major
University of Khartoum
01.2009
Skills
- MS- Word
- Excel
- PowerPoint
- Outlook
- Internet
- Communication
- Attention to details
- Accuracy
- Ability to work independently
- Teamwork
- Organization
- Problem Solving
References
Full and comprehensive – available upon request.
Timeline
Administrative Assistant/Secretary
Imad Ghazzawi Sons and Partners Ltd
01.2015 - Current
Administrative Assistant
Dr. Omar Amin Ghazzawi Polyclinic
01.2013 - 01.2015
Bachelor of Art Honours - English language Major
University of Khartoum
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