Ayman Almualem

• Lead commercial management, contract administration, and procurement activities across a project portfolio and active procurement pipeline valued at over SAR 615 million.
• Lead the procurement, tendering, commercial evaluation, negotiation, and award of the Landscape and Boardwalk Packages, with a combined value exceeding SAR 350 million.
• Administer the commercial and contractual delivery of the Site-Wide Logistics Contract, valued at approximately SAR 187 million.
• Manage the commercial aspects of the Offices and Main Building Works Contract, valued at approximately SAR 78 million.
• Drive commercial and contractual activities throughout the full project lifecycle, from tender strategy and contract award through delivery, payment certification, change management, and close-out.
• Prepare, review, and issue contractual correspondence; lead the resolution of commercial and contractual matters with contractors, consultants, clients, and internal stakeholders.
• Manage tender documentation, bidder evaluations, commercial comparisons, clarifications, negotiations, award recommendations, and contract documentation.
• Identify, assess, and mitigate commercial risks and opportunities, including scope gaps, omissions, interface matters, contractual exposure, and cost implications.
• Review and assess variations, change orders, claims, and contractor submissions, validating contractual entitlement, supporting evidence, valuation, and programme impact.
• Assess Interim Payment Applications and Certificates, verify completed works and supporting records, agree recommended values with contractors, and coordinate timely payment processing.
• Administer Extension of Time requests and claims, assessing delay events, contractual entitlement, time impact, and associated cost implications.
• Contribute to asset budget realignment for new construction packages by reviewing scope, BOQs, estimates, procurement strategies, forecasts, and emerging cost risks.
• Prepare commercial reports, cost forecasts, cash-flow assessments, and management updates to support informed decision-making.
• Build strong working relationships with clients, contractors, consultants, suppliers, and internal teams while managing competing priorities and delivering accurate work under pressure.

• Commercial Packages Lead for major construction and consultancy packages at Village Boutique Hotel (NAMOS), AMAALA, with a combined contract value exceeding SAR 331 million, excluding variations where applicable.
• Manage full commercial and contractual delivery of the following packages Includes:

Steel Structure Contract: SAR 85M+ excluding variations
Soil Improvement Contract : SAR 43M+
Aluminium and Glazing Contract: SAR 120M+
Consultancy Services Contract: SAR 23M+

• Lead all commercial and contractual matters from contract award through project delivery, ensuring alignment with company objectives, project requirements, and contractual obligations.
• Prepare, review, and issue formal contractual correspondence; lead the resolution and finalisation of commercial matters with contractors, consultants, and internal stakeholders.
• Identify, assess, record, and mitigate commercial risks and opportunities, while proactively managing scope gaps, omissions, interface issues, and potential contractual exposure.
• Administer contracts, ensuring compliance with contractual terms, legal requirements, financial controls, and the company’s commercial interests.
• Manage the tendering process, including bidder evaluation, commercial analysis, negotiations, supplier selection, and contract award recommendations.
• Review, assess, and negotiate variations, change orders, and claims, verifying contractual entitlement, supporting evidence, scope, valuation, and programme implications.
• Prepare and assess Interim Payment Certificates (IPCs), verify completed works, agree recommended values with contractors, and coordinate timely payment processing with finance teams.
• Review and manage Extension of Time (EOT) requests and claims, ensuring delays, entitlement, time impact, and associated cost implications are assessed in accordance with the contract.
• Build and maintain strong working relationships with clients, consultants, contractors, and suppliers, resolving commercial issues efficiently while working effectively under pressure and managing competing priorities.

• Supported the commercial and quantity surveying team in cost estimation, quantity take-offs, budgeting, cost reporting, and financial analysis for luxury development projects.
• Assisted with monitoring project costs and budgets, helping ensure cost-control measures and contractual requirements were implemented across project packages.
• Prepared supporting information for interim valuations, progress reports, payment applications, and final account settlements under the guidance of senior commercial personnel.
• Assisted in reviewing contract documents, tender submissions, variations, change orders, and claims, ensuring relevant records and supporting documents were properly maintained.
• Supported the identification of commercial risks, scope changes, and potential cost impacts, escalating key issues to the commercial management team.
• Coordinated with project teams, contractors, consultants, and suppliers to obtain cost, quantity, and progress information required for commercial reporting.
• Contributed to the preparation of tender comparisons, cost analyses, procurement documentation, and commercial correspondence.
  Maintained commercial trackers, variation registers, payment records, and project documentation to support accurate reporting and timely decision-making.
  

• Managed corporate and indirect procurement activities across key business categories, including vehicles and fleet services, medical insurance, IT, Head Office facilities management services, and corporate travel.
• Led end-to-end category sourcing activities, including stakeholder requirement gathering, scope definition, supplier sourcing, market research, tender preparation, commercial evaluation, negotiations, contract award, renewals, and close-out.
• Developed category strategies and procurement plans to achieve cost optimization, service quality, supplier performance, risk mitigation, and continuity of business operations.
• Prepared RFIs, RFQs, RFPs, scopes of work, bid comparison sheets, commercial analyses, approval submissions, and award recommendations in line with procurement governance requirements.
• Managed contracts exceeding SAR 460K annually, ensuring appropriate approval thresholds, legal review, delegated authority requirements, and contractual controls were met.
• Led the drafting, review, update, and stakeholder sign-off of procurement policies, procedures, approval matrices, and governance controls, ensuring alignment with business requirements and applicable regulations.
• Supported implementation and communication of procurement policies across the business, providing guidance to internal stakeholders and promoting consistent, compliant procurement practices.
• Produced Monthly Indirect Spend Reports, analyzing expenditure trends, supplier utilization, savings opportunities, category performance, and productivity-improvement initiatives.
• Audited META procurement processes, identified high-risk control gaps and audit findings, and worked with Finance Business Partners to implement corrective actions and strengthen compliance.
• Built strong relationships with suppliers, Finance, Legal, IT, HR, Facilities Management, and business stakeholders to ensure efficient delivery of corporate procurement requirements.

• Act as a point of contact between the company “Stockholders” and suppliers.
• Identify potential suppliers based on project requirements and align it with HILTI Procurement Life Cycles.
• Negotiate contracts, terms and deadlines with vendors and suppliers.
• Monitor and update relevant departments regarding price fluctuations of goods and vendor pricing.
• Process & Approve purchase orders to acquire goods.
• Work closely with the legal department to ensure contract terms.
• Auditing Purchases for department.
• Assigned to Travel Management Project lead.
• SAP Ariba Guided Buying Project in KSA.
• HILTI ON! TRACK Assets Management internal Project Lead.
• Lease Contracts negotiations (Building & vehicles).
• Strategic planning for the full year Spend.
• Controller level 2 for Purchasing.
• Responsible about renewing corporate contracts for indirect materials includes (HR Services, Vehicle management, Facility management, Marketing, operations supplies, Travel &

Information Technology).

• Research potential vendors for Goods & services.
• Compare and evaluate offers from suppliers along with building full case study for tendering purposes following the procurement cycle for RFQ.
• Negotiate contract terms of agreement and pricing.
• Review quality of purchased products.
• Enter order details (e.g. vendors, quantities, prices) into internal databases “SAP”.
• Maintain updated records of purchased products, delivery information and invoices.
• Provide all needed document for Purchasing Cycle & Evaluation list to Procurement Manager in one case study.
• Draft Purchase, Travel and Fleet Policies.

• Managing Board member housing includes services & Invoicing. In & out shipment includes monitoring the cost as per the market and update procurement to avoid cost increases.
• Managing Cost Center and GL accounts for accounting purposes.
• Managing supplier relation includes quality check, price agreements & payment terms.
• Travel managements includes signing of Hotels Agreements & Flights Bookings as well as update to management in case of any cost increases for departments.
• Onboard supplier for Goods & Services following the company
• Purchase Policy.

• Costumer Gym Reaerations.
• Credit card check includes communicating with costumer in regards of credit blocks.
• Monitor gym equipment’s includes reports checks for machine maintenance.
• Fitness Promotions includes marketing booths.

• Managed office supplies, permits, and authorizations for labors to access construction sites.
• Coordinated imports and exports for project materials, ensuring timely delivery.
• Managed fleet services, including maintenance schedules and authorization processes.
• Provided weekly reports on the status of employee documentation to head office.
• Organised travel accommodations for clients with air or train transport and overnight bookings.
• Made sure contractual obligations were met ahead of agreed service delivery.
• Maintained excellent market and trend awareness to meet end users demand.
• Streamlined office operations by implementing efficient administrative procedures.
• Coordinated travel arrangements for executives, contributing towards seamless business trips without disruption.