Bandar ِAwaji
Executive Assistant
Riyadh
Summary
Highly experienced administrative and executive support professional with 8+ years of proven success across both government and private sectors. Demonstrated ability to provide high-level support to C-suite executives, directors, and department heads in renowned organizations, including the Ministry of Health (Vision Realization Office), Abdullah M. Bin Saedan Group, Safari Group, SGS, and Saudi Ceramics. Skilled in managing executive calendars, drafting official correspondence, coordinating policies, and optimizing internal workflows. Known for precision, discretion, and proactive problem-solving. Proficient in Microsoft Office Suite, SAP, Oracle SQL, and process automation tools. Currently seeking impactful opportunities in executive support, administration, or operations—ready to contribute to structured, professional environments that value clarity, accountability, and efficiency.
Overview
11
11
years of professional experience
4
4
years of post-secondary education
5
5
Certifications
2
2
Languages
Work History
Executive Secretary to CEO (On-site & Remote)
Affordable House Co.
06.2024 - 06.2025
- Managed the executive calendar, international travel, and department coordination.
- Drafted over 100 monthly communications, including reports, letters, and internal memos.
- Led record management improvements, reducing document retrieval time by 25%.
- Reviewed internal policies and implemented changes that increased efficiency by 10%.
- Organized and updated schedules for executives.
- Coordinated travel arrangements and bookings for executive staff.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
Executive Assistant | Vision Realization Office - VRO
Ministry of Health Saudi Arabia
09.2022 - 06.2024
- Provided comprehensive administrative support to the Deputy Minister, managing day-to-day operations, scheduling, and confidential communication.
- Managed and archived over 500 pieces of correspondence monthly, using a digital filing system that improved retrieval time by 20%.
- Drafted and edited over 100 official letters, memos, and reports monthly, ensuring accuracy and compliance with governmental standards.
- Implemented secure filing protocols for sensitive documents, ensuring compliance with data protection regulations, and reducing security breaches by 15%.
- Conducted research on healthcare policies and initiatives, preparing detailed presentations and reports that supported strategic decision-making by the Deputy Minister.
- Created 50+ data-driven presentations and analytical reports, enabling the Deputy Minister to make informed decisions on key transformation projects.
- Coordinated preparation and follow-up for 30+ high-level meetings monthly, ensuring agendas, presentations, and action items were managed efficiently.
- Monitored and reported on the progress of 10+ transformation projects, using project management tools to ensure timelines and milestones were met.
- Conducted in-depth research to support cross-functional teams, contributing to data insights that shaped strategic initiatives.
Executive Secretary To Chief Executive Officer
Affordable House Co.
05.2022 - 09.2022
- Provided administrative support to five departments, streamlining communication and improving document processing efficiency by 15%.
- Drafted over 50 letters, memos, and detailed reports monthly for the CEO, ensuring accuracy and compliance with company standards.
- Managed domestic and international travel arrangements for the CEO, coordinating logistics for over 10 trips per month to ensure seamless travel experiences.
- Scheduled and coordinated 20+ monthly meetings, prepared agendas, recorded minutes, and ensured timely follow-up on action items for the CEO.
- Managed and prioritized over 100 pieces of communication weekly, summarizing key points, and distributing critical information to relevant departments.
- Improved record-keeping accuracy and reduced supply costs by 10% through optimized ordering processes and budget management.
- Assisted the CEO with ad hoc projects, such as market analysis and event coordination, contributing to strategic decision-making processes.
- Managed and digitally archived over 500 pieces of correspondence monthly, reducing retrieval time by 25% through an improved filing system.
- Oversaw company stamp management and collaborated with the facilities team to streamline stationery procurement, reducing stationery costs by 8%.
- Analyzed internal policies and proposed process enhancements that improved operational efficiency by 12%, leading to a smoother workflow across departments.
- Improved internal communication by creating informative reports, presentations, and memos for executives and team members.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
Executive Secretary to GM Human Resources and Admi
Safari Group
03.2022 - 05.2022
- Managed the General Manager’s agenda, coordinating 30 or more meetings and five conferences per month, ensuring optimal time management.
- Screened and redirected over 50 calls daily, ensuring efficient communication flow and prioritization of urgent matters.
- Managed and prioritized over 100 pieces of daily correspondence, implementing a tracking system that improved response times by 15%.
- Coordinated domestic and international travel arrangements, including visa processing, for the General Manager, ensuring seamless logistics for over five trips per month.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
Operations Coordinator
SGS - Saudi Ground Services
01.2019 - 02.2022
- Ensured 100% compliance with airline regulations and standard operating procedures during turnaround activities, contributing to improved safety and efficiency.
- Coordinated documentation flow between load control and loading teams, reducing delays by 10% through improved communication protocols.
- Implemented safety protocols during loading operations, ensuring zero safety incidents, and reducing turnaround times by 5%.
- Accurately tracked passenger numbers, luggage, and fuel levels for over 50 flights per day, ensuring alignment with airline safety standards.
- Identified and communicated process improvement opportunities, leading to the implementation of a new loading procedure that improved on-time departure rates by 8%.
- Reported equipment malfunctions promptly, reducing downtime by 15% through efficient communication with maintenance teams.
- Ensured compliance with GACA and airport authority regulations, contributing to successful audits, and maintaining operational integrity.
- Adhered to GOPM, ensuring high standards of service quality and consistency, which resulted in a 98% compliance rating in internal audits.
- Maintained top-tier safety standards, contributing to a 0% incident rate in operations over three years.
- Enhanced customer satisfaction by resolving issues in a timely manner and providing exceptional support.
Administrative Secretary to Manager Administration Affairs
Saudi Ceramics
07.2014 - 12.2017
- Managed and routed over 60 daily phone calls, ensuring quick resolution of client and internal queries.
- Processed and reported office expenses, maintained budget accuracy within a 5% variance, and streamlined expense tracking processes.
- Managed physical and digital records for over 200 employees, implementing a new digital filing system that reduced retrieval time by 30%.
- Scheduled and coordinated 10 or more in-house and external meetings weekly, ensuring logistical arrangements and follow-up on action items.
- Sorted and distributed over 100 pieces of mail daily, ensuring timely delivery to relevant departments.
- Optimized office supply management, reducing costs by 10% through bulk purchasing and supplier negotiations.
- Organized domestic and international travel for management, coordinating logistics for over five trips per month.
- Developed a structured filing system that improved document retrieval speed by 25% and ensured compliance with company policies.
- Resolved 50+ daily queries from employees and clients, improving response times and satisfaction through efficient communication.
- Created 20+ presentations and analytical reports monthly, providing insights that supported management decision-making.
- Reviewed and updated office policies, leading to a 10% improvement in office workflow and compliance with industry standards.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Education
Bachelor of Business Administration - BBA - Business Administration and Management, General
Al-Imam Muhammad Ibn Saud Islamic University
07.2017 - 12.2021
Skills
Spreadsheet management
Office management abilities
Timeline management
Proficient schedule organization
Travel arrangement coordination
Effective presentation crafting
Reporting proficiency
Spreadsheet data organization
Meeting coordination
Effective business communication
Organizational support skills
Analytical problem-solving
Prioritization skills
Flexible problem-solving
Certification
Oracle SQL EXPERT
Awards
Operations Coordinator
Languages
English
Intermediate (B1)
Arabic
Bilingual or Proficient (C2)
Timeline
Executive Secretary to CEO (On-site & Remote)
Affordable House Co.
06.2024 - 06.2025
Executive Assistant | Vision Realization Office - VRO
Ministry of Health Saudi Arabia
09.2022 - 06.2024
Executive Secretary To Chief Executive Officer
Affordable House Co.
05.2022 - 09.2022
Executive Secretary to GM Human Resources and Admi
Safari Group
03.2022 - 05.2022
Operations Coordinator
SGS - Saudi Ground Services
01.2019 - 02.2022
Bachelor of Business Administration - BBA - Business Administration and Management, General
Al-Imam Muhammad Ibn Saud Islamic University
07.2017 - 12.2021
Administrative Secretary to Manager Administration Affairs
Saudi Ceramics
07.2014 - 12.2017