DEEBA MAZHER

A diligent, process-oriented individual committed to achieve results at full potential. I'm always on the lookout for opportunities to expand and improve my skill set. Anticipate taking on new difficulties in the HR, Payroll, and Administration domain.

• VEXUS, Recruitment and Onboarding, Assist in the recruitment process by posting job vacancies and coordinating interviews, Support the onboarding process, including the completion of documentation, joining formalities and induction for new hires, PRO Tasks, Handle Visa process (new visa / renewal / cancellation) with MOHRE (TASHEEL & AMER) and process the Employment Contract, Medical, Labour Card & Emirates ID, Assist in preparing EOS, hand-over & take-over during employee separation, Employee Records & HRIS, Maintain and update employee records, ensuring accuracy and compliance with labour law, Ensure all employee files and HR documents are organized and kept confidential, Handle HRMS functions such as employee creation, updating employee information in the portal, employee confirmation, employee deactivation, etc., Administrative Tasks, Renewals of contracts for Staff Medical Insurance, Company license (in coordination with DED), Office and employee accommodations (in coordination with Landlords & RERA) and Rental Vehicles, Management of company owned vehicles ( Mulkiya and Insurance renewal), Create routine reports on spending and budgets for the office and execute monthly payments after approval, Updating and maintaining company profile, Make travel and lodging arrangements, Assist in planning of In-house and external events, Payroll management, Administer employee attendance, prepare and submit monthly payroll in compliance with Labour Law and manage relevant official communications, Compliance, Stay up-to-date with local labor laws and regulations in the UAE and ensure company policies are compliant, Assist in implementing HR policies and procedures and ensuring adherence by employees, Employee Relations, Handle employee inquiries and address HR-related concerns professionally and confidentially, Assist in resolving workplace issues and conflicts
• Sufiyan, Quotations, Prepare and submit Quotations, Submittals, Prepare Submittals in coordination with team at Head Office, Petty Cash, Submit Monthly Petty cash bills to head office for reimbursement, Travel and Accommodation, Arrange Travel and accommodation arrangement, Sales Report, Assist in preparation of Quarterly sales report, Schedule and Appointments, Handle schedule and appointments
• SAGAR, Administrative Tasks, Answer and Direct Phone calls, Act as point of contact for visitors, Arrange Meetings, Maintain electronic and hard copy filing system, Prepare Weekly Duties, Overlook decoration and maintenance of Classrooms, Halls and management Office, Overlook preparations for PTM and Annual Meets, Assist in preparation of Time Tables, Prepare Weekly Student Schedules, Curate and Print Final Subject Files for Teachers, Assist in preparation of Portion Papers, Timely collection and submission of Exam papers, Assign invigilation duties during Assessments and Final Exams
• FIPS, Accounts Executive, Update Student data on ERP, Post as and when fees recovered, Maintain student accounts and liaise their statement to the concerned party, Handle petty Cash, Assist in Monthly Bank Reconciliation, Prepare LPO & Payment cheques, Follow up with defaulters, Assist in submission of receivable report, Admin Executive, Schedule and generate Time-Tables, Allocate weekly Duties, Prepare Weekly Plans for Parents, Assign and supervise cover up or substitution of teachers, Prepare and circulate Assessment schedules, Coordinate and print Assessment papers, Timely update student Attendance record, Monitor process of result preparation, Provide demographic reports and updated class lists to academic staff, Handle ongoing parent enquiries, liaise enrolment process, document complaints or queries and bring them to attention of the senior leadership team, Update ministry inspection file
• MULK, Accounts Payable, Manage accounts payable by verifying purchase orders, coding invoices, data entry, paying vendors, and tracking, Accounts Receivable, Manage accounts receivable by generating, tracking, reconciling, and following up on all due payments invoiced to clients, Payroll Processing, Assist in payroll processing and release salaries, Payment and Billing, Coordinate and manage payment and billing of external service providers, Bank Reconciliation, Assist in monthly Bank reconciliation