Dinu Philip
Jeddah
Summary
Purposeful and collaborative documentation Professional, capable of managing documentation infrastructure of an organization. High degree of communication and people skills. Initiative-taking and efficient in achieving better results to meet the needs of a dynamic environment.
Overview
20
20
years of professional experience
1
1
Certification
Work History
SR.DOCUMENT CONTROLLER,ESTIMATION & PRICING DEPT.
Bin Harkil Co. Ltd
02.2024 - Current
- Identify and develop process improvements to support core business functions, responsible for the quality of all incoming and outgoing documents for registering and distributing on time and according to specified level of quality
- Prepare various weekly and monthly statistical reports and presentations for higher management
- Controlled document retrieval system containing Clint, Sub-contractor, and Supplier documents
- Co-ordination with Technical,Planning and Business Development department for distributing tender documents and prepare Bid forms for submission.
- Marinating logs for the submissions received and sent
SR.DOCUMENT CONTROLLER,Haram 3rd Expansion Projet
Saudi Binladen Group
11.2018 - 02.2024
- Compile Weekly and Monthly Production Data Analysis Reports.
- Generating documents numbering and preparing transmittals for documents to submit to the consultant through PWS.
- Receive Submissions (Shop Drawings, Material submissions) from respected sub-contractors do a proper quality check for documentation and process for approval through PWS.
- Maintaining tracking logs for all the inward, outward Correspondence.
- Provide site the approved drawings for the work to progress.
- Co-ordinate the document works of various segments of Design Drawings/Shop Drawings, Material submission in technical office with consultant, contractors and at site.
Document Controller, KFSH & RC Project
Saudi Binladen Group
11.2018 - 11.2020
- Uploading the RFIs, Materials and other Technical Documents ACONEX and submitting to the consultant.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Provided support for document controls and worked with contract documents.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
OPERATION SECRETARY
Saudi Ready-mix Concrete Co. Ltd
02.2016 - 11.2018
- Collecting and archiving all the delivery notes, updating logs, and retrieving all these documents for Audit
- Ensured accurate record-keeping by maintaining databases, tracking key performance indicators, and generating reports for management review.
- Making order for raw materials, verification of Invoices and its archiving
- Received all the requests from staff on behalf of the manager and assisted them in solving common problems
- Coordinating travel arrangement for Staffs and Executives
- Performed clerical functions, Attendance monitoring and Preparation of Employees Time Sheet
- Perform other duties assigned by manager.
REGIONAL DOCUMENTATION OFFICER
Santhigiri Ayurveda Hospitals
01.2009 - 01.2015
- Collecting,Archiving and organizing all patients database and retrieving on demand.
- Evaluating records for patients to ensure accuracy and completeness
- Contacting insurance companies on issues related to a patient’s record
OFFICE EXECUTIVE
GARUDA INTERNATIONAL PVT. LTD
01.2004 - 01.2008
- Processing and updating Customers profiles, archiving, and updating in to online
- Coordinating customer care Executives, sales executives, and head office for timely resolution of customer requests
- Processing and Verifying Monetary Transactions like receipt and payments and sending daily reports to head office
- Preparing Performance review of Sales Executives
- Preparing Monthly income and expenditure statement and report to Head office on a timely basis.
Education
Diploma in Computerized Financial Accounting -
G-Tech Computer Education
12.2008
Bachelor degree / B. Com -
Mahatma Gandhi University
01.2004
Skills
PWS, ACONEX
Reports and Data Analytics Level
Microsoft Office
Adobe Acrobat Pro
Microsoft Dynamics AX, Tally- ERP
Tender Documentation Management
Shop drawings Submission- Processes and Management Level
RFI and Document Submission- Processes and Management Level
Professional Writings Level
Technical Document Control
Engineering Terminology
Data accuracy
Certification
Certificate of Completion-ACONEX, Saudi Arabiya, 04/01/20
Additional Information
- Certificate of attendance for Effective Communication
- Certificate of attendance for ''Integrated Management System Awaeness Session''
- Certificate of attendance for ''Negotiation'' Lecture (English Version)
- Certificate of attendance for ''SWOT Analysis'' Lecture
- Certificate of attendance for ''Teamwork Motivation'' Lecture
Languages
ENGLISH
Proficient
C2
HINDI
Upper intermediate
B2
ARABIC
Beginner
A1
MALAYALAM
Proficient
C2
Personal Information
- Title: SENIOUR DOCUMENT CONTROLLER
- Date of Birth: 03/14/82
- Gender: Male
- Nationality: India
- Driving License: India & Saudi Arabia
- Marital Status: Married
- Visa Status: Residency Visa (Transferable)
References
- Eng. Khaled Anan, Manager - CDCC, SAUDI BINLADEN GROUP, +966-0562095903, k.anan@sbg.com.sa
- Mr. Samu John, Head-Document Control (KFSH &RC Project), SAUDI BINLADEN GROUP, +966-0541450757, samu_1212@yahoo.co.in
Timeline
SR.DOCUMENT CONTROLLER,ESTIMATION & PRICING DEPT.
Bin Harkil Co. Ltd
02.2024 - Current
Document Controller, KFSH & RC Project
Saudi Binladen Group
11.2018 - 11.2020
SR.DOCUMENT CONTROLLER,Haram 3rd Expansion Projet
Saudi Binladen Group
11.2018 - 02.2024
OPERATION SECRETARY
Saudi Ready-mix Concrete Co. Ltd
02.2016 - 11.2018
REGIONAL DOCUMENTATION OFFICER
Santhigiri Ayurveda Hospitals
01.2009 - 01.2015
OFFICE EXECUTIVE
GARUDA INTERNATIONAL PVT. LTD
01.2004 - 01.2008
Diploma in Computerized Financial Accounting -
G-Tech Computer Education
Bachelor degree / B. Com -
Mahatma Gandhi University
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