Donath Del Rosario

Handling 3 sections (Breast Cancer Centre, Medical Oncology Fellowship Program and Clinical Care Coordinators)

Breast Cancer Centre

In charge of Breast Cancer physicians

i. Preparation and renewal of physician’s Clinical Privileges

ii. Keeping track of physician’s credentials and remind them for renewal

iii. Preparation of presentations of whenever required to present (invited speaker or for reports)

iv. Processes leave requests

v. Processes re-contracting

vi. Submits clearances and back to work requests

vii. Memo preparation

viii. Coordinates with other departments, pharmaceutical companies regarding meeting and appointments

ix. Run errands and performs other tasks as assigned.

x. Processes requests related to clinic such as opening/ closing clinics

xi. Coordinates meetings

Weekly Breast Tumor Board:

i. Collection of new patient cases in combined breast clinic

ii. Preparation of progress notes and finalization

iii. Coordinates with radiology and pathology for cases to be presented

iv. Preparation of venue, computers and reading materials

Medical Oncology Fellowship Program

Yearly upcoming Fellows:

i. Arranges interviews of applicants

ii. Arranges meeting date, location and necessary papers

iii. Reminds applicants and interviewers

iv. Finalizes the result

Start of Fellowship

i. Prepares paper works required such as Clinical privileges, Physician activation sheet, ID badge request, Lab coat request.

ii. Requests for access needed such as passwords, internet access, door access, remote access, ICIS powerchart and other applications needed

Rotating Fellows and Residents

i. Receives and answers rotation requests

ii. Requests the following: ID badge, activation sheet, clinical privilege, trainings for ICIS and medical records, ICIS access and medical records dictation access

iii. Prepares month end evaluation

Medical Interns

i. Coordinates with Under Graduate Education

ii. Assigns them in their rotation

iii. Prepares their evaluations

Other related tasks for Fellowship:

i. Processes leave requests

ii. Preparation of rotation schedule, memo preparation if rotating to another department

iii. Re-contracting

iv. Memo preparation

v. Weekly Didactic Activity/ Fellow's half day activity

Calendar of speakers,Booking of venue

Sending out invitation/ flyer

Preparing evaluation forms

Preparing attendance sheets

Post Fellowship

Assist interested fellows for their Scholarship Application abroad

Clinical Care Coordinators

i. Processes leave requests

ii. Processes re-contracting

iii. Coordinates meetings

iv. Other related tasks such as requests for NSD code, educational allowance, etc

Others:

Covering for other secretary who is on leave

Primary Secretarial support [Organizing Committee] of the following conferences:

1. 2nd Controversies in GIGU, 10-11 March 2023

2. Controversies in GI/GU, 26 March 2022

3. 9th KFSH&RC Medical Oncology Board Review, 09-12 November 2023

4. 8th KFSH&RC Medical Oncology Board Review; 1-4 September 2022

5. 7th KFSH&RC Medical Oncology Board Review, 5-7 November 2021

6. 6th KFSH&RC Medical Oncology Board Review, 6-8 November 2020

7. 2nd KFSH&RC Rare Cancers Updates Conference; 4-5 November 2022

8. Rare Cancers Updates Conference;26 September 2021

9. Breast Cancer Preceptorship; 4-5 December 2019

Radiation Therapy Statistics (Daily Entry and Monthly Submission)

Give information and reports to the Department Head that can be generated through the statistics

Prepare End of Treatment Reports/summaries

Processing leave

Requisitions for supplies

Minutes preparation for the Department’s Collaborative Meeting.

Work requests through

Maintaining files/Filing

Daily submission of General Anesthesia Booking/ Schedule through eFax and email.

Monthly collection and submission of TLD Badges.

Follow up employee concerns; ie visa issues, annual ticket.

Prepare announcements or flyers.

Run errands such as:

• Photocopying, routing of documents, receiving supplies/ stocks,pick - up forms/ signage requests from Print shop

Coverage for Hospital Assistant I during leave. Such duties include:

Employee Re-contracting

Employee Resignation

Purchase Order entry

On time Overtime (OT) entry

Note down the minutes and later types them down as digital document.

Collate and update policies and procedures manuals (IPPs)

Schedule and co-ordinate meetings, appointments, etc

Assistant for Dr. Mansour Aljufan – Joint Research Scientist/ Consultant Cardiologist

Maintained appointment calendar.

Prepared correspondences (memos, letters, invitation).

Made work request

Received phone calls and inquiries.

Scheduled and re-scheduled appointments or meetings.

Accomplished/ Filled up reports required.

Prepared labels/ signage for displays needed for wet lab set – up.

Maintained files.

Run errands

Organized workshops in collaboration with Research Centre Training and Education office. In- charge of the following:

2 Wet and Clinical Lab workshop for Dr. Mansour Aljufan namely:

1. Cardiac Defects Sealing Devices (14-15 May 2013)

2. Percutaneous Pulmonary Valve Implantation (16-17 September 2013)

D4 Kitchen (VIP Section) -

King Faisal Specialist Hospital & Research Centre - Riyadh

Waiter on Desk (Order Taker)

Answered all phone calls regarding food and beverage orders.

Received calls from Protocol Department regarding new VIP admissions. Logged new admissions to designated reports

Prepared work requests for repair of kitchen equipment, report plumbing or drainage issues, other any other problem that may arise that needed to be entered through the Oracle Work Request.

Prepared incident reports regarding CBORD, VENUS problems through Service Desk.

Prepared vouchers/ bills for each patient/ room for the shift

Entered bills of each patient through VENUS.

Monthly report preparation regarding food orders for D4 ward, D2 ward, Protocol Lobby, Family Medicine and Medical Records

Ordering of stocks needed for the operations through CBORD

Receive deliveries of supplies/ stocks and check its quantity and quality

Keep track of orders for the day through reports (Order Quantity List and Order Taker List)

Prepare juice trolley/ refreshment trolleys for the VIP rooms

Inspection and checking of proper fridges, freezers and hot holding devices (bain marie and food warmers)

Note down the minutes whenever employee’s meeting is called by the Manager.

Waiter on Floor

In charge of taking orders (breakfast, lunch or dinner) from D4 ward/ VIP ward (for patients and sitters).

Timely and sanitized delivery of food to specific rooms.

In charge of bussing out soiled trays.

May also do delivery of refreshments and other orders/ services requested by the guest which can be provided by the Food Services Department such as Juice Trolley, replacement of boiler or refrigerator..