Ebtesam Abduljabbar
Administrative Assistant
Jeddah Saudi Arabia
Summary
Experienced Administrative Assistant with organizational skills, thorough knowledge in office management software, corporate policies, and management procedures. Excellent communication with teamwork and human resources.
Overview
2
2
years of professional experience
4
4
years of post-secondary education
Work History
Administrative assistant
Muheel Facilities Management
02.2022 - Current
- Muheel Facilities Management
- Roles & responsibilities:
- Roles:
- To coordinate between the employees and the management in all personnel affairs
- Responsibilities:
- Attendance Monthly sheet and overtime preparation
- Daily attendance and departure registration
- Reporting the management with the work obstacles and suggesting solutions
- Verification of the sick leave reports
- Coordinating and preparing the annual leave procedures
- Participating in Administrative investigation of committees.
- Coordinate with HR department about the monthly salaries of employees , overtime and Iqama renewal.
- Work on KAFM system and coordinate with technicians for the closing the PPM.
- Reporting directly to the Facility Manager.
- Filing and keeping records.
- Reporting directly to the client to operations Administrator.
- Coordinating between the supervisors and receive any service request or complain.
- Work on DYNAMICS system and submit the monthly invoices on the system for the payment.
- Handling the petty cash of the pest control department.
Education
Bachelor of science - public administration
King Abdulaziz University, Jeddah
01.2018 - 01.2022
Skills
Native in Arabic, Fluent in English
Strong verbal communication
Creative problem solving
Supervisory Skills
Management software
Microsoft office (excel, PowerPoint, Word, outlook)
Office administration
Courses
• Computer skills in office work, 21 hours for 7 days.
• English language course for 6 months from Pro Education.
• Online training course from connect Plus KSA and rakeeza program in:
- Communication is key.
- Problem solving and Decision Making.
- Presentation skills.
- Success Mindset.
- Emotional intelligence.
• Online training course in principles of financial accounting from SOCPA.
• Online training course from Misk “ Future path program” in:
- Effective communication.
- Project planning.
- Productivity and time management.
- Critical thinking.
- Financial analysis.
- Data analysis.
• Online training course in administrative investigation skills.
• Modern administrative trends in operational planning and problem solving with appropriate decision-making in accordance with quality standards and the role of administrative governance.
• The skills of preparing official and administrative reports and correspondence.
• Operations Management: Facilities Planning and Management.
• Professional Facility Manager.
Timeline
Administrative assistant
Muheel Facilities Management
02.2022 - Current
Bachelor of science - public administration
King Abdulaziz University, Jeddah
01.2018 - 01.2022