ELSAYED I. MAHMOUD
Office Manager, Executive Assistant
Riyadh
Summary
Proven track record spanning over 23 years delivering mission-critical results. Exceptional communication skills and cross-cultural team management expertise. Excel in diverse environments. Possess entrepreneurial mindset, seeking optimal profitability and strategic alliances with organizational leaders. Align with key business initiatives to support and contribute to their success. Skilled in developing and implementing efficient program policies and procedures, providing support for administrative functions, and overseeing internal disciplinary processes.
Overview
24
24
years of professional experience
2
2
Languages
Work History
PA/EA
Private Company
Riyadh
10.2024 - Current
Chairman Executive & Personal Assistant / Office Manager
ASAR Investment Group
07.2017 - 09.2024
- Company Overview: ASAR Investment Group is a company based in Riyadh, Saudi Arabia
- Provided executive and personal assistance to the Chairman, manage office operations, and oversee HR and IT departments
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Made valuable contributions to strategic planning efforts through research, data analysis, and insightful recommendations
- Streamlined communication between Chairman and staff members through timely dissemination of information and accurate documentation
- Maximized time management for the Chairman and CEO with effective prioritization of tasks based on urgency level or importance
- Prepared comprehensive meeting agendas enabling productive discussions that led to actionable outcomes
- Supported decision-making processes with thorough research and analysis of industry trends and competitor actions
- ASAR Investment Group is a company based in Riyadh, Saudi Arabia
Chairman Office Manager, Board Secretary & PA
Afras Trading Co.
04.2008 - 01.2017
- Company Overview: Afras Trading Co
- Is a company based in Riyadh, Saudi Arabia
- Organize office operations, coordinate board meetings, and provide secretarial and executive support to top management
- Achieved revenue growth through strategic pricing adjustments in response to shifting market conditions
- Facilitated high-level negotiations with key stakeholders, securing beneficial agreements for all parties involved
- Drove organizational success through the development of sustainable long-term business plans aligned with overall corporate goals
- Composed and transcribed well-written reports, emails, and technical documents with minimal supervision
- Demonstrated commitment to corporate social responsibility by promoting sustainable business practices and engaging in community outreach initiatives
- Streamlined operations through the implementation of efficient processes and cost-cutting measures
- Chaired shareholder meetings, disseminating information and fielding questions
- Implemented cutting-edge technology solutions to enhance operational efficiency & drive digital transformation
- Spearheaded successful mergers and acquisitions, leading to increased revenues and market share
- Enhanced company performance by implementing effective management strategies and fostering a collaborative executive team
- Fostered an environment of continuous improvement by encouraging open communication channels between employees at all levels within the organization
- Attracted top-tier talent by developing competitive compensation packages while offering ample opportunities for career progression within the organization
- Developed robust risk management frameworks, safeguarding company assets against potential threats or losses
- Helped record, compile, summarize and analyze data
- Directed comprehensive marketing campaigns, elevating brand awareness among target audiences
- Maintained regulatory compliance across all business operations, mitigating risks and reputational damage
- Elevated customer satisfaction levels by streamlining service delivery processes to ensure timely responses to client needs
- Oversaw successful product launches that captured significant market shares within competitive industry landscapes
- Optimized supply chain management practices for efficiency while reducing costs throughout production cycles
- Collaborated with legal, accounting and other professional teams to review and maintain compliance regulations
- Afras Trading Co
- Is a company based in Riyadh, Saudi Arabia
Senior Administrative Assistant - Exec. Secretary
HNSI
07.2003 - 12.2007
- Company Overview: HNSI is a company based in Sinai, Egypt
- Provide administrative and clerical support to the South Camp Site Manager
- HNSI is a company based in Sinai, Egypt
Sub Administrative Assistant / Sub Cashier & Timekeeper / Sub Librarian
Holmes& Narver Services Inc.
04.2001 - 06.2003
- Company Overview: Holmes& Narver Services Inc
- Is a company based in Sinai, Egypt
- Performed administrative and office support activities for the Multinational Force & Observers (MFO) subcontract
- Holmes& Narver Services Inc
- Is a company based in Sinai, Egypt
Education
License of Arts & Human Sciences - Arts And Humanities, Geographical Information Systems (GIS)
Zagazig University
EgyptSkills
Interpersonal Skills
Operations Management
Executive and Personal Support
Strategic Planning & Development
Office Management and Administrative Management & Skills
HR Management/Coordination
Team Leadership & Teamwork and Collaboration
Meticulous
Initiative-taking
Diverse culture awareness
Multitasking in the challenging environment
Decision-Making & Consultancy
Analytical & Problem Resolution
Budget Administration
Cost Reductions
Customer Service Management
Bilingual
Self & staff motivation
Strong sense of personal responsibility
IT Operation/ Maintenance
Proficient in Microsoft Office Package
Paralegal / Contract Administrator
Time & Stress Management
Digital Transformation
Stakeholder communication
Budgeting
Staff Management
Negotiation
Business administration
Problem-Solving
Excellent Communication
Decision-Making
Teamwork and Collaboration
Organization and Time Management
Flexible and Adaptable
Self-Motivated
Good Telephone Etiquette
Critical Thinking
Dependable and Responsible
Cultural Awareness
Analytical and Critical Thinking
Accomplishments
- Executive Committee member at a Real Estate development company (Developing White Land Mega project 3.1M Sqm2, with SAR 2.1 billion worthy)
- Supervise and administer procedures to found 13 different companies in comply with Saudi Ministry of commerce and investment, for different types of companies (Limited Liability, closed joint stock company) from A to Z. and responsible for modifications, edit all articles of association for the group companies, cutting company legal firm cost by 30%.
- Supervise digital and automation transfer for the company to meet and comply with Governmental transformation requirements, this reduced spending 15%.
- Direct the formulation and execution of a robust HR policies and procedures manual for groups of companies, facilitate seamless operations for effective governance and regulatory compliance.
- Increase office efficiency by 30% by overhauling the filling system and structure confidential encyclopedia and archiving system for the groups' companies with sensitive, confidential information such as AOA, POA, Deeds, Official contracts, joint ventures and governmental certificates... etc., this enabled the decision maker to recall and reach information in the shortest time.
Additional Information - Summary
An accomplished & result oriented professional with 22+ years of exceptional track record in executive and personal assistance, office & administration management, additionally possessing holistic exposure in handling secretarial duties. As a dynamic team player, my key skills revolve around Executive & Personal Assistance to C-Level positions, administration and management, office operations management, HR management, maintaining logs, records & data, clerical management, cash management, time & stress management and report generation & management reporting and much more. Demonstrate proficiency in providing personal and executive assistance to high management, C-level positions, shareholders and firms' owner, in addition to presenting administrative and Secretarial support to guarantee perform the essential functions of my position. I have an ascending career track, I have functioned as an administrative assistant, secretary, Board Secretary, reaching my current position as Executive / Personal Assistant & Office Manager, handling efficient execution of program policies and procedures, supporting administrative functions and supervising internal disciplinary machinery. I have utilized my strong analytical thinking and creative problem-solving capabilities in shaping challenges into concrete achievements and sustainable business growth. my attention to detail, ability to work under pressure, result orientation and creativity backed by strong leadership, communication, interpersonal and decision-making skills has further enabled me to achieve great results.
Awards Accreditations Trainings
- PMP Course Certificate - Success Skills HR Training
- IELTS - British Council
- Construction Contracts and its Basics - Saudi Council of Engineers
- English Course - British Council- Riyadh.
- Appreciation Medal- Multinational Forces & Observers. Sinai Egypt
- Appreciation Certificate- Facility Engineer
- Certificate of Achievement - Holmes& Narver Services Inc
Timeline
PA/EA
Private Company
10.2024 - Current
Chairman Executive & Personal Assistant / Office Manager
ASAR Investment Group
07.2017 - 09.2024
Chairman Office Manager, Board Secretary & PA
Afras Trading Co.
04.2008 - 01.2017
Senior Administrative Assistant - Exec. Secretary
HNSI
07.2003 - 12.2007
Sub Administrative Assistant / Sub Cashier & Timekeeper / Sub Librarian
Holmes& Narver Services Inc.
04.2001 - 06.2003
License of Arts & Human Sciences - Arts And Humanities, Geographical Information Systems (GIS)
Zagazig University