Elsayed I. Mahmoud
Riyadh
Summary
Successful Executive with over +22 years of demonstrated ability in delivering mission-critical results. Offering outstanding communication and cross-cultural team management skills. Entrepreneurial attitude for optimal profitability. Ambitious team leader adept at creating strategic alliances with organizational leaders and effectively aligning with and supporting key business initiatives.
Develop efficient execution of program policies and procedures, support administrative functions, and supervise internal disciplinary machinery.
Overview
23
23
years of professional experience
Work History
Executive & Personal Assistant / Office Manager
ASAR Investment Group
07.2017 - Current
- Provide executive and personal assistance to the Chairman, manage office operations, and oversee HR and IT departments.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Improved workflow efficiencies by developing comprehensive filing systems for easy retrieval of critical documents.
- Reduced expense report errors significantly through diligent review resulting in fewer discrepancies.
- Streamlined communication between CEO and staff members through timely dissemination of information and accurate documentation.
- Maximized time management for the Chairman and CEO with effective prioritization of tasks based on urgency level or importance.
- Prepared comprehensive meeting agendas enabling productive discussions that led to actionable outcomes.
- Assisted in talent acquisition process through candidate sourcing, interview coordination, reference checks to ensure top-tier hires.
- Increased efficiency in daily operations by implementing new administrative processes and procedures.
- Made valuable contributions to strategic planning efforts through research, data analysis, and insightful recommendations.
- Organized high-profile events and conferences, ensuring seamless execution and positive attendee experience.
- Contributed to cost savings by negotiating vendor contracts and managing expenses within budget constraints.
- Developed strong professional relationships with external stakeholders facilitating collaborative partnerships and enhanced company reputation.
- Managed complex calendars successfully, accommodating last-minute changes and ensuring timely attendance to all appointments.
- Provided exceptional support during board meetings by preparing materials, recording minutes, and following up on action items promptly.
- Served as the primary point of contact for both internal and external stakeholders, maintaining professionalism in all interactions.
- Enhanced executive''s productivity by managing schedules, coordinating meetings, and organizing travel arrangements.
- Expedited decision making for the Chairman and CEO by researching relevant information, preparing reports, and presenting findings concisely.
- Collaborated with internal departments to support cross-functional initiatives, fostering teamwork and a unified corporate vision.
- Answered high volume of phone calls and email inquiries.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Used advanced software to prepare documents, reports, and presentations.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Took notes and dictation at meetings.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Facilitated seamless coordination of board meetings by organizing materials, logistics, catering, and attendee management.
- Collaborated with human resources department to streamline recruitment efforts for key executive positions.
- Ensured timely completion of tasks assigned by executives by effectively prioritizing workload according to urgency.
- Served as a central point of contact for interdepartmental projects involving the President or CEO.
- Supported decision-making processes with thorough research and analysis of industry trends and competitor actions.
- Contributed valuable insights during strategy sessions based on thorough understanding of company goals, operations, challenges faced from an executive perspective.
- Managed sensitive information with discretion, maintaining confidentiality of private company data and high-level discussions.
- Assisted in budget planning and monitoring of expenditures to ensure optimized use of resources while achieving organizational objectives.
- Assisted coworkers and staff members with special tasks on daily basis.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Chairman Office Manager, Board Secretary & Personal Assistant
Afras Trading Co.
04.2008 - 01.2017
- Organize office operations, coordinate board meetings, and provide secretarial and executive support to top management.
- Achieved revenue growth through strategic pricing adjustments in response to shifting market conditions.
- Facilitated high-level negotiations with key stakeholders, securing beneficial agreements for all parties involved.
- Drove organizational success through the development of sustainable long-term business plans aligned with overall corporate goals.
- Composed and transcribed well-written reports, emails, and technical documents with minimal supervision.
- Demonstrated commitment to corporate social responsibility by promoting sustainable business practices and engaging in community outreach initiatives.
- Streamlined operations through the implementation of efficient processes and cost-cutting measures.
- Chaired shareholder meetings, disseminating information and fielding questions.
- Implemented cutting-edge technology solutions to enhance operational efficiency and drive digital transformation initiatives.
- Spearheaded successful mergers and acquisitions, leading to increased revenues and market share.
- Enhanced company performance by implementing effective management strategies and fostering a collaborative executive team.
- Fostered an environment of continuous improvement by encouraging open communication channels between employees at all levels within the organization.
- Attracted top-tier talent by developing competitive compensation packages while offering ample opportunities for career progression within the organization.
- Developed robust risk management frameworks, safeguarding company assets against potential threats or losses.
- Helped record, compile, summarize and analyze data.
- Directed comprehensive marketing campaigns, elevating brand awareness among target audiences.
- Maintained regulatory compliance across all areas of business operations, mitigating legal risks and reputational damage.
- Elevated customer satisfaction levels by streamlining service delivery processes to ensure timely responses to client needs.
- Oversaw successful product launches that captured significant market shares within competitive industry landscapes.
- Optimized supply chain management practices to improve efficiency while reducing costs throughout production cycles.
- Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations.
Senior Administrative Assistant - Exec. Secretary
HNSI
07.2003 - 12.2007
- Provide administrative and clerical support to the South Camp Site Manager.
Sub Administrative Assistant / Sub Cashier & Timekeeper / Sub Librarian
Holmes& Narver Services Inc. (HNSI)
04.2001 - 06.2003
- Performed administrative and office support activities for the Multinational Force & Observers (MFO) subcontract.
Education
License of Arts & Human Sciences - Arts and humanities, specialized in Geographical information Systems (GIS)
Zagazig University
Zagazig, Egypt05.2000
Skills
- Interpersonal Skills
- Operations Management
- Executive and Personal Support
- Strategic Planning & Development
- Office Management and Administrative Management & Skills
- HR Management/Coordination
- Team Leadership & Teamwork and Collaboration
- Interpersonal skills
- Meticulous, Initiative-taking and initiative
- Multicultural, Diverse culture awareness
- Multitasking in the challenging environment
- Decision-Making & Consultancy
- Analytical & Problem Resolution
- Budget Administration
- Cost Reductions
- Customer Service Management
- Bilingual
- Staff Motivation
- IT Operation/ Maintenance
- Proficient in Microsoft Office Package
- Paralegal / Contract Administrator
- Time & Stress Management
- Digital Transformation
Websites
Accomplishments
- Executive Committee member at a Real Estate development company (Developing White Land Mega project 3.1M Sqm2, with 2.1 billion worthy).
- Supervise and administer procedures to found 13 different companies in comply with Saudi Ministry of commerce and investment, for different types of companies (Limited Liability, closed joint stock company) from A to Z. and responsible for modifications, edit all articles of association for the group companies, cutting company legal firm cost by 30%.
- Supervise digital and automation transfer for the company to meet and comply with Governmental transformation requirements, this reduced spending 15%.
- Direct the formulation and execution of a robust HR policies and procedures manual for seven group companies, facilitate seamless operations for effective governance and regulatory compliance.
- Increase office efficiency by 30% by overhauling the filling system and structure confidential encyclopedia and archiving system for the groups' companies with sensitive, confidential information such as AOA, POA, Deeds, Official contracts, joint ventures and governmental certificates... etc., this enabled the decision maker to reach information in the shortest time.
Awards, Accreditations & Trainings
- Understanding IELTS - British Council
- Construction Contracts and its Basics - Saudi Council of Engineers
- PMP Course Certificate - Success Skills HR Training
- English Course - British Council- Riyadh. KSA
- Appreciation Medal - Multinational Forces & Observers. Sinai Egypt
- Certificate of Achievement - Holmes& Narver Services Inc
- Certificate of Appreciation - Facility Engineers- MFO
Additional Information
An accomplished & result oriented professional with 22+ years of exceptional track record in executive and personal assistance, office & administration management, additionally possessing holistic exposure in handling secretarial duties. I am seeking a position in an organization that provides opportunities to align accrued management & administrative acumen towards a mutually fulfilling growth path.
I have an ascending career track, I have functioned as an administrative assistant, secretary, Board Secretary, reaching my current position as Executive / Personal Assistant & Office Manager, handling efficient execution of program policies and procedures, supporting administrative functions and supervising internal disciplinary machinery. This has enabled me to contribute in highly tangible monetary terms to the bottom lines of my employers.
Demonstrate proficiency in providing personal and executive assistance to high management, C-level positions, shareholders and firms' owner, in additional to presenting administrative and Secretarial support to guarantee perform the essential functions of my position.
Dynamic team player and an exceptional negotiator with the ability to solve complex problems, through highly innovative solutions, also I am charted an exponential curve as Administrative Assistant/Office Manager/Executive Secretary in my previous employment which gives me an indisputable extremity over my peers.
My key skills revolve around Executive & Personal Assistance to C-Level positions, administration and management, office operations management, HR management, maintaining logs, records & data, clerical management, cash management, time & stress management and report generation & management reporting and much more.
I have utilized my strong analytical thinking and creative problem-solving capabilities in shaping challenges into concrete achievements and sustainable business growth. moreover, my attention to detail, ability to work under pressure, result orientation and creativity backed by strong leadership, communication, interpersonal and decision-making skills has further enabled me to achieve great results.
Languages
Arabic
Native language
English
Advanced
C1
Timeline
Executive & Personal Assistant / Office Manager
ASAR Investment Group
07.2017 - Current
Chairman Office Manager, Board Secretary & Personal Assistant
Afras Trading Co.
04.2008 - 01.2017
Senior Administrative Assistant - Exec. Secretary
HNSI
07.2003 - 12.2007
Sub Administrative Assistant / Sub Cashier & Timekeeper / Sub Librarian
Holmes& Narver Services Inc. (HNSI)
04.2001 - 06.2003
License of Arts & Human Sciences - Arts and humanities, specialized in Geographical information Systems (GIS)
Zagazig University
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