Summary
Overview
Work history
Education
Skills
Languages
Certification
Timeline
AdministrativeAssistant
Eltigani Makki

Eltigani Makki

Riyadh,AS SHUHADA

Summary

Knowledgeable Legal Advisor experienced in contracting, drafting and negotiations. Manages client expectations to achieve positive claim and decision outcomes. Multitasked and prioritised to meet customer requirements whilst achieving service-level targets.

Master of Law holder, a professional self-motivated individual with excellent organizational and interpersonal skills, well experienced person seeking a responsible and challenging position, ability to work independently with more than 25 years of experience in the private sector, specifically in the managerial and legal consultancy fields, majority of which in administration areas, including and not limited to, administration, Secretarial, HR, legal affairs, marketing and procurement. As well as an Ideal candidate for a position requiring drive, initiative and responsibility.

Overview

27
27
years of professional experience
7
7
years of post-secondary education
1
1
Certification

Work history

Legal Advisor & Shareholders Affairs Manager

Saudi Specialized Laboratories Co.
Riyadh, Saudi Arabia
01.2019 - Current
  • Managed disputes and negotiated settlements with consistently positive outcomes.
  • Enabled efficient service by accurately managing court orders and critical dates in department diaries.
  • Drafting and reviewing company’s contracts and agreements, initiating, reporting and following up all legal litigations and lawsuits.
  • Drafting and generating JVs, memorandum of associations and agreements as per the company’s requirements.
  • Supervising, controlling and managing shareholders and investors affairs as well as follow up any periodic update to the investors’ Sharebook.
  • Render legal opinions as per the request and demand of the managing director and CEO.
  • Managing and maintaining all administrative issues related to the MD & CEO office.
  • Translate agreements, contracts, and letters from Arabic to English and vice versa.
  • Perform any task may require by the MD & CEO.
  • Provided effective client support by establishing facts and advising on available legal options.
  • Drafted instructions and formal decision notices for in-house counsel.
  • Drafted commercial contracts in alignment with current local legislation.
  • Coordinated and monitored administrative functions to support case preparation.
  • Researched public law litigation to proactively mitigate regulatory and public law risks.
  • Performed risk assessments to accurately identify and evaluate exposure to legal, ethics and compliance issues.
  • Maintained accurate and updated client records in company CMR databse.
  • Advised on contract and procurement law and provided business solutions to reduce risk exposure.
  • Facilitated legal process by reviewing various legal documents, including non-disclosure documents and purchase agreements.
  • Reviewed legal documentation and bank agreements to translate and simplify legal jargon for clients.

MD & CEO Office and Investor Relations Manager

Saudi Specialized Laboratories Co.
Riyadh, Saudi Arabia
04.2014 - 12.2018
  • Supervise, follow up and monitor all activities related to administrative services section and investors relations.
  • Supervise and follow up with shareholders request for transferring, selling shares and stocks as per Tadawul rules.
  • Supervise and participate on the translation services.
  • Organize the administrative services section and investors relation works.
  • Manage and control the related services agreements and contracts, including and not limited services’ suppliers, leases and security guards etc.
  • Manage and maintain all shareholders documents, correspondences and files.
  • Perform other duties and tasks as required.
  • Assisted manager in all aspects of business operations.
  • Prepared PowerPoint presentations for senior-level staff with attention to detail.
  • Managed calendars and coordinated travel arrangements and accommodation for senior-level staff to optimize schedules.
  • Monitored and ordered supplies and materials to keep office well stocked.
  • Organized resources, records and personnel to accomplish aggressive targets.
  • Worked closely with management to provide effective assistance for specific aspects of business operations.
  • Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
  • Greeted guests in with friendliness and professionalism.
  • Developed and implemented strategies to streamline office operations.
  • Reviewed and edited documents for accuracy, grammar and clarity.
  • Created and distributed agendas for meetings and conference calls as part of meeting preparation.
  • Updated database of contacts and resources for company-wide distribution.
  • Offered technical support and troubleshot issues to enhance office productivity.

Senior Executive Secretary

Saudi Specialized Laboratories Co.
Riyadh, Saudi Arabia
01.2007 - 03.2014
  • Organised and coordinated manager conferences involving up to 15 attendees.
  • Welcomed arriving visitors and directed to appropriate meeting rooms.
  • Assisted in selection of vendors and negotiated deals for equipment, services and supplies.
  • Attended meetings on behalf of executives, taking notes and recording minutes.
  • Draft, generate, review and translate Agreements & Contracts.
  • Translate correspondence and documents (Arabic – English & Vice versa).
  • Draft and type all correspondences.
  • Organize, maintain and systemize company’s files and documents.
  • Maintain critical administration records and files.
  • Arrange, Manage and Schedule Office Meetings as necessary and needed.
  • Liaise and coordinate as necessary.
  • Approved travel expenses and reimbursement requests submitted by employees.
  • Maintained databases and filing systems to boost team efficiency.
  • Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
  • Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.
  • Scheduled Board of Directors meetings, assisting with meeting materials, resources and agendas.
  • Replenished snacks, paper and other office supplies.
  • Facilitated smooth communication between CEO and members of staff.
  • Filed and retrieved corporate records, documents and reports.
  • Kept executives informed of upcoming commitments and responsibilities.
  • Assigned work to appropriate members of staff on behalf of CEO.
  • Answered phones and took messages or routed calls to correct people.
  • Made travel arrangements and booked accommodation for executives.
  • Opened, sorted and distributed incoming mail, emails and faxes.
  • Evaluated and assisted in developing office policies and procedures for improved workflow.
  • Managed petty cash reimbursements and reconciliation.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Collaborated with admin teams, human resources and finance department on special projects.
  • Perform other duties and tasks as required.

Procurement Administrator

Saudi International Standards Certification Labs
Riyadh, Saudi Arabia
01.1999 - 12.2006
  • Adhered to buying milestones including procurement policy.
  • Developed professional expertise through training and mentorship to boost service delivery.
  • Delivered tactical cost savings by negotiating advantageous terms and conditions for new contracts.
  • Evaluated procurement processes and used results to improve workflows and procedures.
  • Monitored supply chain activities to validate quality of goods procured.
  • Worked with department heads to determine requirements for procurement activities.
  • Created tender evaluation criteria for assessing and selecting suppliers.
  • Analysed and developed procurement plans with cost-effective solutions and increased purchase power.
  • Sourced and verified quotations from suppliers before initiating purchase processes.
  • Raised accurate purchase orders.
  • Assisted with supplier management activities.
  • Update the list of approved materials suppliers and subcontractors in accordance with the company’s policies.
  • Consolidate all material requests.
  • Prepare request for quotation.
  • Analysis quotations and generate purchase orders in accordance with the company’s policies.
  • Follow up of the arrival of the purchased parts.
  • Perform inspection of the received materials.
  • Maintain and update an inventory stock system.
  • Reviewed competitor pricing as per the purchasing policy bases, providing recommendations to maintain competitive market position.

Executive Secretary

Saudi International Standards Certification Labs
Riyadh, Riyadh Region
10.1997 - 12.2006
  • Maintain all critical administration records for the company pertaining filing & controls files for personnel, correspondences, clients, vehicle registration, commercial registrations, exit/re-entry visas, residence permits.
  • Draft, Interpret and Translate agreements, contracts and correspondences.
  • Type all English/Arabic Correspondence and Calibration reports & certificates.
  • Prepared secretarial reports that reduced workload.
  • Provided high-quality support to the Senior irectors, handling administrative matters including screening calls, managing schedules, and consistently maintaining the highest standards of office efficiencies.
  • Reviewed data for accuracy, consistently verifying conformity to company standards and procedures.
  • Maintained databases and filing systems to boost team efficiency.
  • Organised and coordinated manager conferences involving up to 15 attendees.
  • Scheduled Board of Directors meetings, assisting with meeting materials, resources and agendas.
  • Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.
  • Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
  • Evaluated and assisted in developing office policies and procedures for improved workflow.
  • Made travel arrangements and booked accommodation for executives.
  • Replenished snacks, paper and other office supplies.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Attended meetings on behalf of executives, taking notes and recording minutes.
  • Opened, sorted and distributed incoming mail, emails and faxes.
  • Collaborated with admin teams, human resources and finance department on special projects.
  • Facilitated smooth communication between CEO and members of staff.
  • Answered phones and took messages or routed calls to correct people.
  • Welcomed arriving visitors and directed to appropriate meeting rooms.
  • Kept executives informed of upcoming commitments and responsibilities.
  • Assisted in selection of vendors and negotiated deals for equipment, services and supplies.
  • Managed petty cash reimbursements and reconciliation.
  • Filed and retrieved corporate records, documents and reports.
  • Provide legal advice to the organization in accordance with its policies and commercial activities.
  • Draft and review agreements, policies and contracts.
  • Prepare and draft customer service contracts and litigation issues.
  • Draft and generate hiring and employment agreements.
  • Participate, share and provide the approved law services suppliers in conducting litigations, legal compliance issues and follow-up law suites before any judicial or administration bodies.

Legal Executive Secretary

Abdel-Mohsen Bin Sayeed Est.
Riyadh, Saudi Arabia
01.1997 - 10.1997
  • Accurately transcribed dictation of letters, Legal documents.
  • Warmly greeted visitors, ascertaining nature of business and directing to appropriate staff members.
  • Draft hiring and employment contracts and translate all correspondences.
  • Draft, type all correspondences.
  • Maintain all critical administration records.
  • Coordination services to the branches (Lock-up Coffee Shop & Helious Melathron for Designs).
  • Control the personnel files, manpower recruit and all related services.
  • Liaise and coordinate as necessary.
  • Processed and filed incoming and outgoing mail, thoroughly maintaining records for maximum efficiency.

Education

Master of Law - Private Law

Juba University
Khartoum
05.2008 - 09.2009

Diploma of Higher Education - Law

Juba University, Faculty of Law
Khartoum, Sudan
09.2006 - 09.2007

Bachelor of Law - Private Law

University of Mohammed I, Faculty of Law
Oujda, Morocco
10.1985 - 07.1990

Skills

  • Litigation support
  • Property disputes
  • Legal risk management strategies
  • Legal documentation knowledge
  • Contract negotiations
  • Business law expertise
  • Contractual disputes
  • Employment law
  • Arabic & English: Excellent, (Reading, Writing & Speaking);
  • French: Moderate (Reading, Writing & Speaking)
  • Record-keeping
  • Corporate Governance
  • Dispute Resolution
  • Corporate transactions
  • Patent law
  • Intellectual property law
  • Dispute Settlements
  • Contract Review
  • Legal Opinions
  • Document filing
  • Corporate and business legal issues
  • Legal writing

Languages

English
Fluent
Arabic
Fluent
French
Intermediate

Certification

  • [Area of certification] Training - [Timeframe]

Timeline

Legal Advisor & Shareholders Affairs Manager

Saudi Specialized Laboratories Co.
01.2019 - Current

MD & CEO Office and Investor Relations Manager

Saudi Specialized Laboratories Co.
04.2014 - 12.2018

Master of Law - Private Law

Juba University
05.2008 - 09.2009

Senior Executive Secretary

Saudi Specialized Laboratories Co.
01.2007 - 03.2014

Diploma of Higher Education - Law

Juba University, Faculty of Law
09.2006 - 09.2007

Procurement Administrator

Saudi International Standards Certification Labs
01.1999 - 12.2006

Executive Secretary

Saudi International Standards Certification Labs
10.1997 - 12.2006

Legal Executive Secretary

Abdel-Mohsen Bin Sayeed Est.
01.1997 - 10.1997

Bachelor of Law - Private Law

University of Mohammed I, Faculty of Law
10.1985 - 07.1990

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Eltigani Makki