Emarentia Coetzer
Pretoria,South Africa
Summary
Organised and proactive individual with talent for multitasking and excellent communication skills. Demonstrates strong organisational abilities and keen attention to detail, ensuring tasks are completed accurately and punctually. Aims to provide exceptional support to enhance productivity and efficiency in various personal assistant roles with Leadership and Managerial Experience as well. With 30 years of experience in Personal Assistant field. Looking for a new opportunity.
Overview
36
36
years of professional experience
Work History
Personal Assistant to CEO & Directors
NEGH / LMA Core Group of Companies
Pretoria, South Africa
01.2020 - 02.2025
- Handling purchasing tasks for office supplies, optimised resource utilisation.
- Purchasing of Stationery, groceries and all private purchases for the CEO and group of companies.
- Filed documents systematically which increased ease of access when needed.
- Oversee the cleaners and sort out all problems that arises at the CEO's residence and office.
- Handle all HR matters except for CCMA cases.
- Make sure all purchases from suppliers are paid on time.
- Maintained confidentiality of documents, ensured secure handling of sensitive information.
- Make all accommodation and flight booking(s) for CEO and directors.
- Organise accommodation, training, and functions for the company.
- Provided personal assistance to CEO whilst travelling overseas on business trips.
- Processed payroll, ensured timely payment to all CEO's personal employees at home and farm premises.
- Assisted in payroll preparation for error-free processing for wages to CEO's personal employees at home and farm premises.
- Coordinated company events that strengthened employee morale and engagement.
School Secretary
REC Schools and Academies Private School
Olifantsnekdam, Rustenburg, South Africa
11.2017 - 12.2019
- Welcomed visitors at reception area creating a friendly atmosphere.
- Handled all High and Primary School staff, students and Hostel Accommodation matters.
- Assisted with discipline matters and handled inquiries, queries and enrolments of students.
- Used excellent interpersonal skills during interactions with students, parents and teachers enhancing school's reputation.
- Facilitated communication between teaching staff and non-teaching staff promoting teamwork within institution.
- Was also in charge of selling School Uniform to new learners
- Kept track of inventory managing available resources effectively.
Co-owner
Petroleum Fuels
Rustenburg, South Africa
08.2015 - 10.2017
- Crafted unique sales pitches leading to business leads.
- Ensured legal compliance with adherence to regulatory standards and practices.
- Streamlined operations for increased efficiency and better customer service delivery.
- Facilitated client meetings resulting in strengthened relationships and partnerships.
- Liaised with vendors to achieve favourable product pricing and timely stock replenishment.
- Networked with industry leaders, cultivating mutually beneficial partnerships.
HSEC Systems Administrator / Assistant
Glencore Kroondal / Waterval Mines
Kroondal / Rustenburg, South Africa
05.2010 - 08.2015
- Did all Procedures, Code of Practices, Logbook Sheets, Code of Conducts and had to keep them up to date and make changes as the need arises.
- Made sure all Legal Appointments was in place and loaded on the system.
- Assisted whenever there was a fatality.
- Arranged for meetings and functions, did all the purchasing and gifts whenever necessary.
- Had to assist with all contractors files as it had to be approved by the Safety Manager before any work could start on a mining site.
Personal Assistant, Bookkeeper and Reservations Clerk
Waterglen Guest Lodge
Rustenburg, South Africa
06.2008 - 04.2010
- Assisted the owner in ordering of groceries for the Guest House.
- Quickly learned and applied new skills to daily tasks, improving efficiency and productivity.
- Handled quotation(s) for functions and assisted in ensuring everything runs smoothly during the function(s).
- Applied invoicing and collecting of fees especially from travel agencies and companies, after using the facilities or services.
- Offered friendly, efficient customer service and handled challenging situations with ease during customer reservations time etc.
- Carried out day-to-day duties accurately and efficiently in respect of customer reservations etc.
- Worked flexible hours, covering nights, weekends and bank holidays.
Personal Assistant
Metso Minerals
Rustenburg, South Africa
09.2007 - 05.2008
- Facilitated in ensuring that all licenses, driver's licenses and staff medicals were up to date for all relevant employees that worked on the mines at various sites.
- Handled food arrangements for employees whilst being on the mines during shutdown(s).
- Ensured all the administrative filing of documents etc., where kept up to date.
- Filed documents systematically which increased ease of access when needed.
Owner / Designer - Corporate Clothing, Gifts and Memorables
Self Employed
Rustenburg, South Africa
01.2006 - 08.2007
- Owner of a Corporate Clothing, Gifts and Memorables company.
- Purchased clothing items, gifts, and or memorables, which I sometimes had to design myself as per the clients specifications and then was sold to my clients in return.
- Fostered relationships with key stakeholders, leading to valuable partnerships.
- Innovated product offerings to stay competitive in the market.
- Negotiated contracts with suppliers, reducing overall costs.
- Boosted customer satisfaction with consistent quality control measures.
Internal Sales
Afric Enclosures (Pty) Ltd.
Alberton, South Africa
01.2002 - 12.2005
Personal Assistant / Debtors & Creditors Clerk
Unique Storage Equipment (Pty) Ltd.
Alberton, South Africa
01.1996 - 12.1999
Personal Assistant
Flexi Club Vacation Club
Edenvale, South Africa
01.1995 - 01.1996
Stay at home wife / mom
Unemployed
Modderfontein, Kempton Park, South Africa
09.1991 - 12.1994
Administrative clerk
NBS Building Society (Bank)
Kempton Park, South Africa
12.1988 - 08.1991
Education
Certificate - SHE Integration
Safety Advantage CC
South Africa 04.2001 - 2014
Certificate - Basic Fire Fighting
Fest Fire Security
South AfricaCertificate - Health and Safety Representative Course
Mining Qualifications Authority
South AfricaCertificate - ISO 9001
Safety Advantage CC
South AfricaCertificate - Practical Risk Assessment
Safety Advantage CC
South AfricaCertificate - Hazard Identification and Risk Assessment
Safety Advantage CC
South AfricaCertificate - ISO Awareness Workshop
Safety Advantage CC
South AfricaDiploma - Guest House Management
University of Cape Town (GetSmart)
South AfricaCertificate - Artificial Nail Course
Private
South AfricaDiploma - Wine Course
Kempton Park Technical College
Kempton Park. South AfricaDiploma - N3 - Commercial Certificate
Technical College Kempton Park
Kempton Park, South AfricaSkills
- Switchboard
- Office Management and Employee relations
- Team Player
- Leadership
- Travel arrangements
- Diary management
- Event coordination
- Executive support
- Document control
- Invoicing and billing
- Microsoft office familiarity
- Microsoft windows proficiency
- SAP System
- Pastel System
- SAGE System
- PAYSPACE System
Languages
English
Proficient (C2)
Afrikaans
Proficient (C2)
Sotho
Beginner
References
- Mr Jan Horn, +27 72 670 2388
- Ms Theresa Minnaar, +27 76 869 7710
Personal Information
- Availability: One month notice period
- Date of birth: 07/09/1970
- Nationality: South African
- Marital status: Single
Timeline
Personal Assistant to CEO & Directors
NEGH / LMA Core Group of Companies
01.2020 - 02.2025
School Secretary
REC Schools and Academies Private School
11.2017 - 12.2019
Co-owner
Petroleum Fuels
08.2015 - 10.2017
HSEC Systems Administrator / Assistant
Glencore Kroondal / Waterval Mines
05.2010 - 08.2015
Personal Assistant, Bookkeeper and Reservations Clerk
Waterglen Guest Lodge
06.2008 - 04.2010
Personal Assistant
Metso Minerals
09.2007 - 05.2008
Owner / Designer - Corporate Clothing, Gifts and Memorables
Self Employed
01.2006 - 08.2007
Internal Sales
Afric Enclosures (Pty) Ltd.
01.2002 - 12.2005
Certificate - SHE Integration
Safety Advantage CC
04.2001 - 2014
Personal Assistant / Debtors & Creditors Clerk
Unique Storage Equipment (Pty) Ltd.
01.1996 - 12.1999
Personal Assistant
Flexi Club Vacation Club
01.1995 - 01.1996
Stay at home wife / mom
Unemployed
09.1991 - 12.1994
Administrative clerk
NBS Building Society (Bank)
12.1988 - 08.1991
Certificate - Basic Fire Fighting
Fest Fire Security
Certificate - Health and Safety Representative Course
Mining Qualifications Authority
Certificate - ISO 9001
Safety Advantage CC
Certificate - Practical Risk Assessment
Safety Advantage CC
Certificate - Hazard Identification and Risk Assessment
Safety Advantage CC
Certificate - ISO Awareness Workshop
Safety Advantage CC
Diploma - Guest House Management
University of Cape Town (GetSmart)
Certificate - Artificial Nail Course
Private
Diploma - Wine Course
Kempton Park Technical College
Diploma - N3 - Commercial Certificate
Technical College Kempton Park
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