Eric Chiu

• Post supplier invoices using the SAP system.

• Process invoice payments using the HSBCNet platform.

• Process sadad payments using the HSBCNet platform.

• Prepare purchase orders.

• Reconcile book and bank account balances.

• Ensure the actual cash balance is reconciled against the SAP balance.

• Monitor cash transaction reports with accuracy.

• Prepare a month-end bank reconciliation report.

• Review and process employee expense reports and cash advances.

• Maintain and manage the availability of office and pantry supplies.

• Requests price quotations for office materials and pantry supplies.

• Ensure that the institutional documents of the company are safely kept.

• Prepare purchase requisitions and budgets using the SAP system.

• Prepare travel arrangements and book accommodations for staff members.

• Prepare, review, and submit team expense reports.

• Assist managers in compiling and organizing materials for meetings.

• Receive, sort, and distribute incoming mail.

• Proofread documents.

• Create email notifications, invitations, and agendas for meetings, events, and appointments.

• Prepare detailed minutes at meetings, following instructions from senior team members.

• Order office supplies and research new deals and suppliers.

• Handle the scheduling of meetings and calendar management for senior staff.

• In the absence of the CEO’s Executive Secretary, take over the following responsibilities: provide support in managing his

calendar of activities. Respond to emails. Manages and coordinates office activities. Review incoming correspondence or email and take initiative to determine the appropriate action required. Recording meeting discussions, preparing an account of the meetings and designates, and following up on assigned action items. Ensure that the database is up-to-date.

• Prepare the In-Kingdom Total Value Add (iktva) report and present it to the Executive Management for submission to Saudi Aramco.
• Organized and updated schedules for executives.
• Handled scheduling for the executive's calendar and prepared the meeting agenda and materials.
• Answered a high volume of phone calls and email inquiries.
• Transcribed phone messages were relayed to appropriate personnel.
• Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
• Orchestrated successful conferences and associated travel for speakers and attendees.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Collated and distributed agendas and minutes for all executive meetings.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.

• Post supplier invoices using the SAP system.

• Process payment of supplier invoices using the HSBCNet platform.

• Process sadad payments using the HSBCNet platform.

• Prepare purchase orders.

• Prepare the In-Kingdom Total Value Add (iktva) report and present it to the Executive Management for submission to Saudi Aramco.

• Review and process employee expense reports.

• Prepare the aging of accounts payable.

• Prepare a month-end bank reconciliation report.

• Ensure that the documents of the company’s authorized bank signatories are up-to-date.

• Conduct fraud-related audits of customer's bank accounts

• Closely monitor the movements of customer's credit card accounts.

• Communicate and coordinate with the customer for suspicious banking activity on their account.

• Coordinate with the US Credit Bureau about the credit standing of the merchant where fraud charges happened against the account of the bank customer for the purpose of issuing chargebacks in favor of the account holder.

• Mediate between the account holder, merchant, credit bureau, and police officers in resolving a confirmed fraud activity on the account of the account holder.

• Create and update spreadsheets of daily transactions.

• Manage accounts receivable and payable.

• Review and process reimbursements

• Prepare budgets.

• Maintain reports on financial metrics, including investments, return on assets, and growth rates.

• Keep records of invoices and tax payments

• Manage the company's liabilities and revenues

• Identify and address account discrepancies

• Participate in payroll processes

• Report on financial projects (e.g., liquidity and cash flow).

• Support in coordinating with the local government unit in implementing the programs of the organization: Livelihood programs. Water sanitation. Early Childhood Care & Development

• Conduct community visits to monitor the progress of the implemented programs.

• Monitor that basic supplies are distributed accordingly to the beneficiaries of the organization.

• Prepare an analysis of the gathered data to produce a report on the morbidity, mortality, pregnancy, illiteracy, and unemployment rate in order to identify the needs specific to a certain community.