Ernesto Micaller Legaspi Jr.
Riyadh,KSA
Summary
Accomplished professional with extensive expertise in procurement and supply chain management, leveraging advanced software skills and proficiency in ERP systems to drive process improvement initiatives. Demonstrates a strong understanding of international trade regulations and logistics coordination, ensuring seamless import and export operations. Adept at sourcing and procurement innovation, with a proven track record in RFP and RFQ development. Committed to enhancing operational efficiency through master data management and e-procurement systems, while maintaining excellence in materials handling and order processing. Career goals include further advancing strategic supply chain solutions to optimise business performance.
Overview
18
18
years of professional experience
2
2
years of post-secondary education
Work History
Senior Procurement Officer / Lead - Logistics and Expediting
El-Seif Engineering Construction Company
Riyadh, Kingdom of Saudi Arabia
07.2021 - 05.2025
- Develops and implements logistics policies and procedures in coordination with the procurement and material management departments
- Reviews, assesses, and verifies HS codes to ensure they are accurately listed in the shipping documents versus the Saber portal. Confirms that the applicable customs duty percentage is acceptable and ensures that material descriptions align between the shipping documents and the Saber portal.
- Plans and manages customs shipping requirements, including Saber certificates, Fasah, original shipping documents, original master bill of lading, house bill of lading, telex, etc.
- Reviewing customs duties and any associated fees, ensuring that the finance team will settle them in a timely manner to avoid demurrage and detention charges.
- Liaises with the Treasury/Finance department to ensure the timely collection of original shipping documents and Master/House bill of lading, duly stamped by the bank.
- Knowledge of principles, methods and legal requirements of import procedures in KSA
- Responsible for the safety of goods during transport, and for obtaining adequate cargo insurance coverage
- Implement safety procedures for logistics staff (especially transport & distribution)
- Coordinate with Operations and Procurement to ensure that documentation required for customs clearance is complete, accurate and available on time
- Provide feedback to Operations on customs clearance progress for all shipments
- Supervise customs clearance agents / broker and supports the agents in negotiating with customs authorities as required
- Control the cost of the customs clearance process and identify cost saving opportunities
- Work closely with the Insurance Unit to ensure proper insurance coverage for logistics activities
- Develop a base of effective service providers to meet current and future supply needs of the company, and manage logistics service provider relations effectively
- Interface with official bodies (customs authorities, etc.) for the facilitation of logistics processes
- Maintain good relations with the internal customers of Logistics, including resolving any high level issues that cannot be resolved at lower management levels
- Reviews Delivery terms for all Purchase Orders and agreements and coordinating with Material Dept.
- Monitors the orders with actual pre-determined requirements and advising site accordingly for any variance.
- Coordinates with Project Managers / Material Engineers assigned for all Materials Requirement and supplies.
- Monitor vendor performance to ensure quality of service.
- Plans and manages the optimization of procurement of materials and services and managing supplier relationships in a manner that ensures timely delivery of required items/material to ESEC various divisions and departments.
- Sources suppliers and recommends potential providers to the Purchasers.
- Coordinates with projects procurement staff to ensure compliance with adopted policies and procedures as well as monitoring the handling process of purchasing requirements within the project.
- Deployed e-procurement tools, improving productivity and reducing errors.
- Processes all HR related issues of procurement staff.
- Performs other duties as required.
Procurement Officer - JG13
El-Seif Engineering Construction Company
Riyadh
01.2012 - 01.2024
- Ensures that the applied purchasing procedures are in line with company's policies.
- Processing RFQs, PRs, & POs, invoices payments and follow up with logistics team to ensure smooth delivery operations. Proper logging of records into Procurement management system.
- Coordinates with suppliers regarding the products manufacturing/production schedules as well as the movement of cargo from port of origin to the port of destination: ETD-Expected Time of Departure and ETA-Expected Time of Arrival of the cargo and monitor their movement by tracking online including the shipping documents thru courier to avoid delay.
- Monitor vendor performance to ensure quality of service.
- Plans and manages the optimization of procurement of materials and services and managing supplier relationships in a manner that ensures timely delivery of required items/material to ESEC various divisions and departments.
- Sources suppliers and recommends potential providers to the Purchasers.
- Manages all procurement arrangements for ESEC whilst developing and retaining relationships with strategic suppliers.
- Monitors and supervises the purchasing activities and procedures to ensure the provision of supplies with required specifications.
- Coordinates with projects procurement staff to ensure compliance with adopted policies and procedures as well as monitoring the handling process of purchasing requirements within the project.
- Processes purchase requisitions and places purchase orders with suppliers as per the agreed terms.
- Processes all HR issues of procurement staff.
- Performs other duties as required.
Senior Document Controller - JG12
El-Seif Engineering Construction Company
Riyadh
01.2010 - 01.2012
- Develops processes for receiving, distributing and archiving of documents and records in the document management system (4Projects
- ) as per project requirements.
- Responsible for maintaining the document distribution matrix & 4Projects
- Security and permissions matrix.
- Reporting on all of Doc-Con activities, documents, and 4Projects
- Process performance & effectiveness to project management as required.
- Provide assistance in the compilation of O&M manuals at the end of project.
- Checks that all tender documents as well as revisions, addendums, change orders are communicated in a timely manner. Removes superseded documents from circulation.
- Responsible for maintaining the projects document management system as well as the invitation access control security requirements (4Projects
- ).
- Performs pre-audits on own department and audits project team for management of records & documents in conformance with ISO 9001:2008.
- Audits project team as per document control housekeeping and confidentiality policies in conformance with ISO 9001:2008.
- Responsible for the Performance Management of all team members, irrelevant of the actual structure below them.
- First line support for the document management and collaboration system.
- Prepare Request Payment (Money/Wired Transfer, Letter of Credit) of Suppliers to Accounting Department (e.g., Cheque Issuance Memo, Letter of Credit, etc.) using ERP program.
- Generate Purchase Request, Purchase Orders and expedite delivery information to end users.
- To provide administrative management support, purchasing of materials, vendor prequalification and approval, subcontracts, supply and service agreement preparation and logistics.
- Receive, arrange and track all Invoices, Delivery Notes, Store Receive Voucher (SRV), Direct Charge to Project (DCP), Quotation, Warranty Certificate, etc.
- Manage proper electronic/hard filing.
- Perform other duties as assigned (i.e., Internal Office Correspondence, Transmittal, Letter, etc.)
Project Support Specialist
Worleyparsons Arabia
Al-Khobar
01.2007 - 01.2009
- Receive, register, track and report all the engineering files, drawings, documents etc. and ensure that documents are correct & complete.
- Coordinates all activities related to project documents including auditing controlled documents, maintenance of documents directories, and tracking and retrieval of documents to facilitate Project Management activities.
- In charged of preparation of Weekly Schedule for Pipeline Department Employees using integrated system - EMS (software called Petro-Integrated System).
- Prepare Project Quality Plan and Work Execution Plan for each SAUDI ARAMCO sub-project.
- Filtering all the Proponent/Reviewers Comments after the Design Engineering Proposal or Engineering Detail Design Package Submittals and consolidated into Worley Parsons ISO approved form.
- Updating Drawing Control to all Pipeline Department Projects every week using the Worley Parsons Integrated System EMS (software called In-Control Navigator) & submitted the same to our proponent Saudi Aramco.
- Tracking Incoming & Out-Going Correspondence (i.e., Transmittal, Technical Evaluation, Technical, Query, Change Order, Material Requirement/ Requisition, Non-Material Requirement/ Requisition, Letter, Memo etc.).
- Prepare Minutes of Meeting for Saudi Aramco Projects.
- Prepare Drawing List for all Engineering Design Drawing Package Submittals.
- Prepare project weekly man-hour, prior-approval (e.g., Assignment, OT, Computer, Office Space).
- Prepare Saudization and Progress Report to include S-Curve, Engineering Plan & Actual Progress and Histogram for Lump-Sum Turn Key (LSTK) and General Engineering Services (GES) -ARAMCO Project to be submitted every month.
- Prepare requirements and letters needed to get Temporary Access or Authorization Letter to carry out site investigation for Saudi Aramco Sites.
- Tracking budget based on approved service order for office space, computer, reproduction, subcontractor fees, etc. (so-called EYE).
- Prepare Subcontractor Approval like Topographic Survey, Cathodic Protection for all General Engineering Services Projects.
- Preparing and organizing Project Log in our integrated system for all the new Saudi Aramco GES/LSTK Projects.
- Coordinating with clients to addressed outstanding technical queries and unsigned documents.
- Reads incoming documents and distribute accordingly by discipline/department.
- Arranging all documents/reports needed in Weekly/Kick-Off/ Interface and Progress Meeting.
- Entrusted to manage office in the supervisor's absence. Provided timely, courteous & knowledgeable response to information requests; screened and transferred calls.
- Organize and scrutinize vacation schedule overlapping for Pipeline Dept. employees.
Education
Bachelor of Science - Business Administration (Major in Business Management)
San Sebastian College
01.2002 - 01.2004
Bachelor of Business Administration - Major in Business Management
San Sebastian College - Recoletos
Manila, PhilippinesSkills
- Software Skills
- Sourcing and procurement innovation
- Expertise in erp systems
- International trade regulations
- Master data management
- RFP and RFQ development
- Process improvement initiative
- Supply chain understanding
- Proficiency in e-procurement systems
- Project budget control
- Purchasing software proficiency
- Advanced Excel knowledge
- Logistics coordination
- Supply chain management
- Excel proficiency
- [Area of expertise] procurement
- Profitability enhancement methods
- Materials handling proficiency
- Order processing
- Logistics planning
- Freight forwarding
- Import and export operations
- Logistics oversight
- Process Improvement
Languages
English
Advanced
Affiliations
- I love traveling
References
References available upon request.
Timeline
Senior Procurement Officer / Lead - Logistics and Expediting
El-Seif Engineering Construction Company
07.2021 - 05.2025
Procurement Officer - JG13
El-Seif Engineering Construction Company
01.2012 - 01.2024
Senior Document Controller - JG12
El-Seif Engineering Construction Company
01.2010 - 01.2012
Project Support Specialist
Worleyparsons Arabia
01.2007 - 01.2009
Bachelor of Science - Business Administration (Major in Business Management)
San Sebastian College
01.2002 - 01.2004
Bachelor of Business Administration - Major in Business Management
San Sebastian College - Recoletos
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