Fahad Almisfer

• Administrative Operations Management Lead and oversee day-to-day administrative operations, ensuring efficiency, service quality, and operational effectiveness.
• Team Leadership & Supervision Lead, supervise, and develop administrative and support services teams while ensuring effective delegation and performance.
• Budgeting & Financial Oversight Manage departmental budgets, monitor expenditures, and support financial planning and reporting.
• Resource & Schedule Coordination Coordinate institutional resources, facilities, schedules, meeting spaces, and operational requirements.
• Policies, Procedures & Compliance Develop, implement, and continuously update administrative policies and procedures in line with applicable regulations and institutional requirements.
• Stakeholder Support & Communication Serve as a key liaison between students, faculty, departments, senior management, government entities, and regulatory bodies.
• Event & Project Management Plan and oversee institutional events, conferences, special projects, accreditation initiatives, and strategic activities.
• Records & Documentation Management

Ensure the accuracy, security, accessibility, and effective management of institutional records and documentation.

• Government Relations Manage communication with government entities and regulatory authorities while monitoring regulatory updates and compliance requirements.
• Regulatory & Accreditation Compliance Coordinate regulatory compliance, inspections, audits, accreditation requirements, quality assurance initiatives, and institutional reporting.
• Crisis Management & Business Continuity Support emergency preparedness, contingency planning, safety initiatives, and business continuity to ensure uninterrupted operations.
• Continuous Improvement Evaluate administrative processes, identify improvement opportunities, and implement initiatives to enhance efficiency and productivity.

• Developed organizational policies for administrative oversight and internal controls.
• Managed over 180 employee.
• Managed employee records, HR documentation, and personnel files.
• Coordinated recruitment activities, including candidate screening, interviews, and onboarding.
• Administered employee attendance, leave, and absence records.
• Prepared and maintained employment contracts and employee documentation.
• Managed employee insurance, social insurance, and government HR platforms.
• Supported payroll preparation and provided HR-related data and reports.
• Handled employee relations, inquiries, and HR-related requests.
• Managed employee separation procedures, including resignations, clearance, and final settlements.
• Ensured compliance with company policies and applicable labor regulations.
• Managed the issuance of Aramco IDs and vehicle stickers.
• Managed the collection of payments from clients across branch departments, ensuring timely receipt and maintaining accurate financial records.

• Handled incoming calls for staff, answering questions, directing calls and documenting messages.
• Wrote professional letters, emails and memoranda for business communication.
• Managed employee accommodations, ensuring proper and suitable arrangements.
• Supervised branch vehicles, ensuring proper maintenance and oversight.
• Coordinated employee vacations, onboarding, and rewards with the head office.

• Created, distributed and processed supplier invoices in Oracle.
• Processed purchase orders in Oracle.