Faisal Alaqil
Riyadh,Saudi Arabia
Summary
Experienced Administrative Professional with over 9 years in administrative supervision, logistics management, and transactions. Skilled in developing effective Standard Operating Procedures (SOPs) for process improvement
Overview
9
9
years of professional experience
5
5
years of post-secondary education
Work history
Administrative officer
X-Architects
Riyadh
01.2023 - Current
- Direct Reporting: Report directly to the Country Director to ensure efficient communication and collaboration.
- Office Operations Management: Oversee day-to-day office operations, including the maintenance of licenses, commercial registrations, and associated regulatory requirements.
- Logistics Coordination: Coordinate logistical support for visit trips, managing transportation and accommodation arrangements to ensure smooth travel experiences.
- Bid Team Support: Assist the Bid team by conducting Go/No-Go assessments (GNGs) and translating Requests for Proposals (RFPs), thereby contributing to successful project acquisitions and overall growth initiatives.
Company Representative
EI- Technology
Riyadh
01.2022 - 01.2023
- Official Representation: Act as the company's designated delegate on governmental online portals.
- Acquisition of Permits and Licenses: Lead permit and license acquisition, ensuring regulatory compliance.
- Documentation Management: Prepare and deliver essential documents to authorities, facilitating efficient interactions.
- Communication and Analysis: Establish effective channels with governmental entities, analyzing prerequisites for engagement.
- Collaboration with Legal Team: Work closely with legal representatives to ensure operational compliance.
- Reporting: Provide proactive updates to management on regulatory requirements and activity progress.
- Office Operations: Manage day-to-day office operations with precision.
- Visitor Support: Offer comprehensive support to enhance visitor experiences.
- Document Management: Implement and manage a structured filing system for organized documentation.
Administrative Supervisor
Qiddiya
Riyadh
01.2021 - 01.2022
- Staff Development: Appraise performance and provide guidance for staff development, enhancing team competency and morale.
- Policy Development: Collaborate with senior management to develop, review, and revise standard operating policies and procedures aligned with organizational goals.
- Team Leadership: Lead a team of administrative assistants, ensuring daily operations are efficiently managed and tasks are completed on time.
- Performance Tracking: Implemented a new Key Performance Indicator (KPI) system to track employee performance, enhancing productivity.
- Work Environment: Fostered a positive work environment through employee appreciation initiatives and the introduction of reward programs.
- Project Support: Assisted the Application Project Manager in testing a new access management system using Agile methodologies.
- System Analysis: Reviewed and analyzed scenarios, documenting findings to ensure system functionality met requirements.
Supply Chain Analyst
Vinnell Arabia
Riyadh
01.2018 - 01.2021
- Logistics Oversight: Oversee global supply chain logistics for Vinnell Arabia's Material Readiness Center Branch.
- Parts Management: Manage receipt and delivery of repair parts worth over $600 million to support the Saudi Arabia Ministry of the National Guard's defense operations.
- Strategic Planning: Strategically plan and coordinate logistics operations to ensure timely availability of repair parts for safeguarding Saudi Arabia's borders.
- Cross-functional Collaboration: Collaborate with cross-functional teams to optimize inventory levels and enhance supply chain efficiency.
- Presentation Development: Develop and present sustainment PowerPoint slides with analysis, recommendations, and innovative solutions to key stakeholders.
- Supply Chain Maintenance: Contribute to maintaining a robust and responsive supply chain, minimizing downtime and maximizing operational readiness.
Senior Assistant Trainer
Vinell Arabia
Riyadh
01.2015 - 01.2018
- Interpretation Services: Provide interpretation for meetings between US Army's Office of the Program Manager/Vinnell staff and Directorate of Weapons and Ammunition.
- Documentation Management: Prepare official letters, gate passes, and meeting requests for the Directorate of Weapons and Ammunition, ensuring accuracy.
- Administrative Support: Perform administrative tasks including document preparation, record keeping, and meeting coordination.
- Translation Services: Translate communications for Ministry of National Guard units, facilitating training and comprehension.
- Training Development: Plan and execute training for the Ministry of National Guard's Directorate of Weapons and Ammunition Section to enhance their skills and readiness.
Education
Bachelor's degree - English Language and Translation
Al-Imam University
Riyadh, Saudi Arabia 01.2010 - 01.2015
Skills
- Interpretation
- Translation
- Administrative Support
- Documentation Management
- Meeting Coordination
- Communication Skills (Written and Verbal)
- Multilingual Proficiency (English and Arabic)
- Training Development
- Cross-functional Collaboration
- Strategic Planning
- Logistics Oversight
- Supply Chain Management
- Policy Development
- Presentation Skills
- Team Leadership
- Performance Management
- Regulatory Compliance
- Problem-solving Abilities
- Attention to Detail
- Time Management
- Microsoft Office Suite Proficiency
- Project Coordination
- Project Management
- Office Management
Languages
English
Fluent
Arabic
Native
Timeline
Administrative officer
X-Architects
01.2023 - Current
Company Representative
EI- Technology
01.2022 - 01.2023
Administrative Supervisor
Qiddiya
01.2021 - 01.2022
Supply Chain Analyst
Vinnell Arabia
01.2018 - 01.2021
Senior Assistant Trainer
Vinell Arabia
01.2015 - 01.2018
Bachelor's degree - English Language and Translation
Al-Imam University
01.2010 - 01.2015