Fatimah Aljarboua

• Developed long-term vision for CEO Office growth to enhance market positioning.
• Aligned cross-functional teams with corporate objectives to foster collaboration.
• Championed process improvements to enhance CEO Office operational efficiency.
• Oversaw CEO Office budget by streamlining resource allocation.
• Created a positive work culture at the executive office resulting in a collaboration between employees.
• Developed a high-performance executive team for improved productivity and efficiency.
• Improved executive office structure by reallocating resources and redefining roles for greater efficiency.

• Accomplished multiple tasks within established timeframes.
• Communicated clearly with employees, suppliers and stakeholders to keep everyone on same page and working toward established office goals.
• Controlled costs to keep office operating within budget.
• Coordinated BOD meetings.

• Planing meetings and events to promote company services including designing invitations and mailing lists, arranging catering services, and hiring event planning.
• Monitoring office operations to ensure efficient functioning of departments such as accounting, HR, IT.
• Coordinating employee benefits such as health insurance and bonuses...etc.
• Supervising employees in executive administrative roles such receptionists, administrative assistants and secretaries.
• Evaluated employee records and productivity and submitted evaluation reports.
• Handling administrative tasks such as scheduling meetings and events, answering phones inquires , maintaining filing systems and planning top Managements Business trips
• Managing records related to company policies, procedures, and operations.
• Reporting about status of projects and activities.
• Managed contracts and price negotiations with vendors and service providers.
• Researched and conducted data to prepare documents for review and presentation.

· Draft remarks, video scripts, and other written deliverables for the CEO's internal and external engagements.

· Reviewing video scripts, and other written deliverables for the CEO's internal and external engagements.

· Managing and Drafting correspondence (email messages, letters, memorandums, etc.) on behalf of the CEO

· Liaising with event organizers (internal and external) to gather and share information about the CEO’s upcoming speaking engagements and other projects.

· Assisting with the tracking and evaluation of event invitations and other proposed speaking opportunities for the CEO

· Working with communications colleagues in marketing team to leverage CEO content across communications channels (global employee intranet, traditional and social media, etc.).

· Answered high volume of phone calls and email inquiries.

· Updated spreadsheets and created presentations to boost team productivity.

· Organized and updated schedules for executives.

· Documented and distributed meeting notes to identify, analyze and improve workflows.

· Handled scheduling for executive's calendar and prepared meeting agenda and materials.

· Volunteered to help with special projects of varying degrees of complexity.

• Tantora Alula 2019
• Providing support in logistics
• Greeting, planning tours and assist them during their stay in Alula (VVIP clients).
• Seera sports April 2019-April 2021(football talent development program- Ministry of sports)
• Supporting in logistics.
• Travel planning
• Translation
• Managing players Travel for +80 players.
• Issuing residence visa in Spain for +80 players.

· Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of Chairman, president and executive vice president.

· Took notes and dictation at meetings.

· Filed paperwork and organized computer-based information.

· Managed and reviewed filing and office systems.

• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Updated spreadsheets and created presentations to support executives and boost team productivity.
• Answered high volume of phone calls and email inquiries.
• Transcribed phone messages and relayed to appropriate personnel.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of governor.
• Took notes and dictation at meetings.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Coordinated events and worked on projects.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.

• Managed time efficiently in order to complete all tasks within deadlines.
• Answered phone calls and answered questions from potential customers.
• Scheduled follow up calls with potential customers to gain interest in scheduling appointments.
• Entered daily data in computer systems and documented office activities.
• Issued public notification of official activities or meetings.

• Mentored and guided employees to foster proper completion of assigned duties.
• Built strong relationships with customers through positive attitude and attentive response.
• Participated in cross-functional team-building activities.
• Worked with colleagues to create prototypes for designs and training materials.
• Confirmed confidential budget reports remained up-to-date for manager.
• Led team of [10] members while providing exceptional customer service.
• Facilitated training for associates through daily coaching and regular performance appraisals.