Fatimah Alsubeai
Khobar,Eastern Province
Summary
Self-reliant HR assistant with hands-on experience in HRIS or HRMS. Possesses strong skills in recruitment and record maintenance. Committed to practicing compliance with labor laws and hiring ideal candidates for the company. A hard-working student is searching for an HR assistant position to enhance interpersonal skills. Motivated to help employees with career paths and choices. Dedicated team player and ready to immerse myself in challenging tasks. Independent individual with objectives to gain experience in payroll, record maintenance, and staffing needs. Eager to train and orient new employees and evaluate their performances. Committed to providing a nurturing environment for employees. Supportive HR assistant demonstrating skills in HR functions and best practices. Patient, responsive, and helpful in dealing with employee needs. dedicated to elevating employee retention and preserving company culture. A hardworking and passionate job seeker with strong organizational skills is eager to secure an entry-level position. Ready to help the team achieve company goals. To seek and maintain a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management, and problem-solving skills.
Overview
10
10
years of professional experience
7
7
years of post-secondary education
Work history
HR Assistant
Modern consortium for Refueling Aircraft Co. Ltd
Khobar, Eastern Province
08.2022 - Current
- Handled employee inquiries and complaints, escalating issues to managers when needed.
- Maintained and updated employee files and records.
- Promoted positive company culture and values through training initiatives.
- Conducted employment and compliance checks.
- Worked with department managers to implement best practice strategies for employees.
- Ran payroll processes and updated employee benefits details.
- Supported HR Managers in developing performance management procedures, increasing operational productivity.
- I have supported successful company recruitment and resourcing through headhunting, outreaching, interviewing, and hiring.
- Booked team travel and accommodation within strict budget constraints.
- I have supported successful company recruitment and resourcing through headhunting, outreach, interviewing, and hiring.
- Communicated courteously, confidently, and clearly at all levels across the organization.
- Collated absence and punctuality metrics through HR system reports, assisting in punctuality procedures, running lateness reports, and liaising with line managers to issue counseling notices.
- Assisted in creating employment contracts, variation agreements, and other written documents.
- Facilitated employment offers and drafted contracts.
- Implemented employee and contractor filing systems to improve administrative efficiency.
Administrative Assistant
corals &shells foundation,
Dammam, Eastern Province
11.2021 - 07.2022
- I took detailed minutes at meetings, following instructions from senior team members.
- I created email notifications, invitations, and agendas for meetings, events, and appointments.
- Prepared, reviewed, and submitted team expense reports.
- I researched, analyzed, and summarized data for research.
- Typed and proofread documents produced by other staff members.
- I ordered office supplies and researched new deals and suppliers.
- Dealt with routine inquiries at reception or by telephone and referred more complex matters to appropriate members of staff.
- handled the scheduling of meetings and calendar management for senior staff.
- Created expense reports with matching receipts.
- Screened incoming phone calls and relayed detailed messages.
- Supervised administrative work inanoffice and set goals for staff.
OUTPATIENT CARE SUPERVISOR
SAUDI GERMAN HOSPITAL,
Dammam, Eastern Province
10.2019 - 07.2021
- Responded proactively to changing circumstances for optimized service user care.
- Monitored service user progress, escalating concerns for swift resolution.
- Kept detailed, accurate records for well-maintained care continuity between support staff.
- Liaised with families and caregivers to develop balanced rehabilitation programs.
- Attended regular training and supervision workshops for improved service user support.
- Promoted independence and positive well-being when working with vulnerable adults and children.
- Used assessment findings to make necessary care plan adaptations.
- Built positive, productive client relationships for enhanced social support.
- Developed and championed accessible, practical solutions for recurring problems faced by service users.
Training Coordinator
SAUDI GERMAN HOSPITAL,
Jeddah, Mecca Region
02.2015 - 08.2018
- Assisted managers and trainers in solving specific training problems by conducting one-on-one or group sessions.
- Implemented innovative training methods through simulations, role-plays, and gamification to maximize overall employee engagement.
- Assessed return on investment of training programs to determine training value.
- Conducted corporate inductions for new starters, receiving positive feedback in satisfaction surveys.
- Boosted employee performance, developing plans to facilitate cross-training between departments and roles.
- Managed department efficiencies by creating and maintaining accurate records on thedatabase.
- Answered phones and responded to inquiries relating to training.
OUTPATIENT CARE RECEPTIONIST OFFICER
HALA ISSA BIN LADEN HOSPITAL,
Jeddah, Mecca Region
02.2014 - 02.2015
- Protected patient rights through continued discretion and confidentiality.
- Organized and assessed the urgency of home visit requests.
- Completed start and end of day procedures for busy GP practice.
- Operated switchboard to facilitate prompt call handling.
- Managed digital and manual filing systems.
- Welcomed patients with kindness to enhance checking-in processes.
- Schedule patient appointments using the booking system.
- Set up new patients within target timeframes.
- Updated patient records for continued compliance with policies.
- Processed billing and payments using medical software.
Education
Bachelor of Business Administration - Business Administration
KING FAISAL UNIVERSITY,
Ahsa 08.2014 - 05.2017
Bachelor of Geography - Bachelor of Geography
king Abdulaziz university,
Jeddah, Mecca Region 09.1997 - 10.2001
Skills
Leadership
Communication
Self-motivation
Microsoft Office
Oracle System
Teamwork skills
Time management
Languages
English
Intermediate
Arabic
Fluent
Timeline
HR Assistant
Modern consortium for Refueling Aircraft Co. Ltd
08.2022 - Current
Administrative Assistant
corals &shells foundation,
11.2021 - 07.2022
OUTPATIENT CARE SUPERVISOR
SAUDI GERMAN HOSPITAL,
10.2019 - 07.2021
Training Coordinator
SAUDI GERMAN HOSPITAL,
02.2015 - 08.2018
Bachelor of Business Administration - Business Administration
KING FAISAL UNIVERSITY,
08.2014 - 05.2017
OUTPATIENT CARE RECEPTIONIST OFFICER
HALA ISSA BIN LADEN HOSPITAL,
02.2014 - 02.2015
Bachelor of Geography - Bachelor of Geography
king Abdulaziz university,
09.1997 - 10.2001
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