Muhammed Haaris Abdul Jabbar

• Reviewing document control procedures for continuous improvement and make necessary adjustments to match current business needs and industry best practices
• Digitalizing hard copy documents and file them in appropriate electronic systems so they're easily accessible to appropriate groups, regardless of their location
• Performing quality checks on incoming documents to ensure accuracy, completeness, and adherence to established standards and guidelines
• Overseeing day-to-day management of electronic documents, including creation, naming, distribution, tracking, and filing of project documents
• Taking ownership of document control mailbox and act as main point of contact for all document control related inquiries
• Preparing outgoing submittal packages accompanied by document transmittal that will be tracked and monitored
• Maintain accurate and up-to-date version control system for all engineering drawings, ensuring that latest revisions are accessible to relevant stakeholders while superseded versions are securely archived
• On-going maintenance and reviewing of electronic document management system (EDMS) and document registries for accuracy
• Track controlled document revisions and changes, follow up on review comments, and manage document approval process while adhering to change management protocols
• Notifying personnel of updated document versions and how to access them
• Collaborate closely with project teams, engineers, contractors, and other stakeholders to streamline document workflows and resolve document-related issues promptly
• Implemented version control measures by diligently tracking document amendments.

Achievement:

• include streamlining document workflows, reducing turnaround times by 30% at ArRiyadh New Mobility (JV- Salini, Nesma Partner & Laser & Turbo)
• Streamlined document retrieval for improved company efficiency.
• Controlled access rights to sensitive information, reinforcing security measures.
• Expedited workflow processes to reduce project completion time.

• Company Overview: Doha Qatar
• Ensure effective running of day-to-day operations of document canter with using Manual & EDMS System – Aconex
• Coordinate all activities related to Document Control procedures
• Maintain all documents and drawings in Document Control office under safe
• Receive all type of Contract Documents, Correspondences, Tenders, and other related matters and acted accordingly
• Organize and file hardcopies and maintain electronic libraries with latest revisions / versions to ensure availability and easy access of updated documents when needed
• Ensure confidentiality of all operational communication/documents to prevent misuse
• Provide assistance, support and knowledge in completion of documentation requests and queries for greatly improved and proper execution
• Involve in process of improvement on document control in designing process improvement plans and submit weekly/ monthly reports on document status for organizational assessment.

Achievement:

• Implementing digital archiving system that increased retrieval efficiency by 40% at Urbacon Trading and Contracting (UCC), Doha Qatar.
• Achieved improved operational efficiency through regular updates of document control procedures.
• Conducted comprehensive audits for ensuring compliance with company standards.
• Developed detailed reports using advanced Excel skills to support senior management's decision-making process.
• Handled contract administration duties meticulously; fortified business relationships while protecting company interests.
• Trained new staff members on standard operating procedures, leading to more effective workforce.
• Improved data accuracy through meticulous verification of all incoming and outgoing documents.
• Coordinated disposal or archiving of obsolete documents per regulations, improving storage management practices substantially.
• Assisted in ISO audits preparation; ensured all paperwork met necessary standards without fail.
• Facilitated smooth workflow by providing required documentation to respective departments on time.
• Reviewed, approved, and tracked changes made to important projects, reducing errors significantly.
• Implemented state-of art software to expedite document processing, fostering increased productivity.
• Streamlined document retrieval by implementing efficient filing system.
• Liaised effectively with contractors and clients whilst managing distribution of essential documents.
• Maintained confidentiality and security of sensitive information in accordance with company policies.
• Organised departmental meetings regularly to discuss common challenges and devise solutions together.
• Managed flow of both electronic and hard copy documents efficiently, thereby enhancing overall organisational effectiveness.
• Managed requests for access to documentation, maintaining confidentiality.
• Resolved issues related to documentation and associated information.
• Trained new staff members on standard operating procedures, leading to more effective workforce.
• Coordinated disposal or archiving of obsolete documents per regulations, improving storage management practices substantially.
• Implemented state-of art software to expedite document processing, fostering increased productivity.
• Streamlined document retrieval by implementing efficient filing system.
• Liaised effectively with contractors and clients whilst managing distribution of essential documents.
• Managed flow of both electronic and hard copy documents efficiently, thereby enhancing overall organisational effectiveness.
• Organised, filed and stored electronic and physical files to maximise traceability.
• Stored documents using cloud-based systems to drive efficiencies.
• Gathered information and prepared data for use in reporting and documentation.
• Reviewed documents for accuracy, immediately notifying supervisor of errors.
• Produced document progress reports for senior managers.
• Assisted with updating and improving working practices in document control and records management approach.
• Shared documents at key times to facilitate timely project completion.
• Handled incoming correspondence and technical information, distributing as directed.
• Created and completed critical company documents in line with best practices.
• Adhered to security protocols, keeping sensitive information and documentation private.
• Oversaw digitisation of printed materials.
• Planned and implemented library organisational goals.
• Coordinated disposal or archiving of obsolete documents per regulations, improving storage management practices substantially.
• Liaised effectively with contractors and clients whilst managing distribution of essential documents.
• Streamlined document retrieval by implementing efficient filing system.
• Implemented state-of-art software to expedite document processing, fostering increased productivity.
• Trained new staff members on standard operating procedures, leading to more effective workforce.
• Managed flow of both electronic and hard copy documents efficiently, thereby enhancing overall organisational effectiveness.
• Coordinated disposal or archiving of obsolete documents per regulations, improving storage management practices substantially.
• Implemented state-of-art software to expedite document processing, fostering increased productivity.
• Streamlined document retrieval by implementing efficient filing system.
• Liaised effectively with contractors and clients whilst managing distribution of essential documents.
• Managed flow of both electronic and hard copy documents efficiently, thereby enhancing overall organisational effectiveness.