Hadi Hussein Islais

Personnel Affairs

• Lead the personnel affairs along with supporting the compensation and benefits team.
• Overseeing the digital HR transformation to the ERP system.
• Create and deliver monthly reports on Saudization to the Human Resources Manager and the General Manager.
• Establishing and upholding in each employee the philosophy, culture, and fundamental values of the company.
• Managing employees’ requests, including those for the organization, hiring manager, cost center, salary, separation, vacations, etc.
• Serve as the HR team's initial point of contact for process execution, collaborating with HR leaders and HR Partners to realize the intended employee experience.
• Assist managers and staff in comprehending and carrying out day-to-day life-cycle HR procedures.
• Overseeing the grievance, investigative, and disciplinary processes.
• Administering Government Websites (Gosi, Muqeem, and Qiwa).
• Handling medical insurance requests.
• Handling and reviewing employee Business Trips.
• Prepare and review payments requests; GOSI, Medical Insurance, etc.

Recruitment

• Providing support to internal departments in determining recruitment needs.
• Discussing and establishing qualification requirements and terms and conations of employment with managers.
• Identifying criteria for selection, hiring profiles, and job needs for open positions.
• Formulating detailed job descriptions and posting them.
• Recruiting candidates via websites, job boards, and social media platforms.
• Mediating between candidates and hiring managers.
• Conducting phone calls or meetings to create a shortlist of qualified candidates.
• Creating a list of interview questions and conducting in-person or video call interviews with candidates who have been shortlisted.
• Interviewing candidates on the shortlist and maintaining a database on employees for future vacancies.
• Keeping track of processes and cultivating positive relationships with new candidates and previous applicants.
• Developing hiring methods and procedures that are in accordance with industry trends, as well as being current on industry developments.
• Prepare and develop employees job description.
• Prepare employees’ offers and contracts.
• Oversee hiring and onboarding procedures, salary distributions, and terminations of employees.
• Onboarding
• Carrying out background checks, medical examinations, and coordinating with the GR team on concerns pertaining to immigration.
• Ensure that all paperwork for onboarding new employees is complete and accurately documented.
• Lead orientation sessions, welcoming new hires with prepared onboarding kits, and an office tour.
• Assisting new hires with their onboarding process questions, acting as a consultant for them, and monitoring their satisfaction.
• Analyzing and assisting the hiring manager's and employees' on-boarding experiences.
• Introducing new hires to their team members.
• Prepare Employees ID and Business Cards.
• Assist new hires with hardware and software setup.
• Training team members about updates to or changes to policies, or in the case that a new team member joins.
• Collaborating with management to identify potential issues, collect informant, and assess ways to enhance the process.

Learning and Development

• Identify and assess the organization's training needs through career paths, job analyses, and manager consultation.
• Create group and individualized training programs that meet business requirements.
• Use efficient and well-thought-out training techniques.
• Effectively manage the training budget.
• Assess the effectiveness of the organization to make sure that training is fulfilling needs and enhancing output.
• Assess employees’ skills, performance, and productivity to identify areas of improvement.
• Communicate with team members, trainers, and management in an effective manner.
• Choose and oversee resources, including developing and delivering training in collaboration with internal staff and outside providers.
• Oversee the technical staff and equipment needed to create, oversee, and conduct training.

Personnel Affairs

• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classification, and employee leaves of absence.
• Adding new employees to the ERP system.
• Prepare employees contracts.
• Medical insurance requests; Addition, Deletion, etc.
• Opening new bank account for new employees.
• Follow up with agencies for employees’ flight tickets and hotels booking.
• Renewing employees' Iqamas in collaboration with the GR team.

Recruitment

• Performing recruitment dues such as scheduling interviews, updating the calendar accordingly, answering phone calls, and monitoring emails.
• Working closely with the human resources department to maintain the candidate database and handle any relevant paperwork.
• Screening candidates by performing background checks and verifying their qualifications and experience.
• Following up with candidates during the recruitment process, like shortlisting callbacks or rejection emails.

Onboarding

• Act as a first point of contact once the candidate is selected.
• Gathering and filing all paperwork related to new hires, including contracts and non-disclosure agreements.
• Emailing new hires with details about the company, employee handbook parking information, work schedules, and dress codes.
• Assist in improving the onboarding process for new employees.

• Ensured compliance with all regulatory requirements through diligent record-keeping and strict adherence to company policies.
• Reviewed credit reports, financial statements and transactions to verify accuracy and completeness.
• Provided excellent customer service to agents and brokers, fostering strong relationships and facilitating timely communications on policy updates.

• Enhanced customer satisfaction with timely and accurate shipment updates and proactive issue resolution.
• Collaborated with cross-functional teams for effective communication and smooth coordination of freight movements.
• Coordinated import and export of goods for multiple clients, providing accuracy and timely delivery.