Hala Al Khalifah

• Served as the strategic backbone of the CEO’s office, managing critical operations, sensitive communications, and high-stakes decision support with precision and loyalty.
• Oversaw the CEO’s agenda, travel, meetings, and executive projects, ensuring flawless execution under tight deadlines.
• Acted as a trusted advisor and operational gatekeeper, bridging internal departments and external stakeholders to align priorities with the CEO’s vision.
• Handled confidential matters with discretion, resolved challenges proactively, and created a structured environment where leadership could focus on growth and strategy.
• This role demanded more than management; it demanded presence, judgment, and the ability to lead quietly, but powerfully, behind the scenes.

Senior Contracts Specialist (Jun 2023 - Apr 2024).

• Managed all contract activities within Property FM Administration.
• Reviewed, negotiated, and finalized vendor agreements, ensuring alignment with client standards and SAR policies.
• Led documentation, implemented terms, and resolved complex issues with clarity and control.
• Maintained precision in every stage of the contract cycle.

Director's Personal Assistant and Administration Coordinator (Oct 2021 – Jun 2023).

• Supported the Director / Manager of FM with full executive coordination, overseeing internal meetings, government engagements, and cross-department communication.
• Drafted and refined official documents, managed task follow-ups, and led the full FM administration handover.
• Represented the division during formal visits and ensured seamless execution of daily priorities.

• Oversaw all administrative and business functions in a family-run institute with structure and strategy.
• Managed budgeting, reporting, and internal workflows with clarity and consistency.
• Introduced practical systems that enhanced efficiency without disrupting the institute’s personal rhythm.
• Provided leadership with trusted analysis and steady operational support.
• Led with presence, precision, and full accountability in a hands-on role.

Handpicked by the Executive Director of Operations to serve within one of KFMC’s most pivotal administrations, I was entrusted to observe, evaluate, and elevate daily operations across the hospital. Through roles grounded in quality, safety, training, and administration, I led cross-functional initiatives that bridged systems and people—driving clarity, structure, and measurable transformation from within.

Development Assistant (Jan 2016 – Jul 2016)

• Supported executive development and public affairs initiatives.
• Managed documentation, internal reports, and focused research to align messaging with strategic objectives.

Senior Safety Inspector (Sep 2015 – Dec 2015)

• Conducted in-depth safety audits across clinical facilities.
• Investigated incidents, enforced compliance, and resolved hazards to protect institutional integrity.

Administrative Support Team Leader (Jan 2015 – Sep 2015)

• Led core administrative workflows under executive oversight.
• Oversaw contractor performance, internal evaluations, and maintained operational flow across departments.

Quality Inspector / Training Coordinator (Oct 2012 – Dec 2014)

• Audited systems, improved service quality, and coordinated hospital-wide training programs, including the IAHSS certification.
• Delivered structured improvements in compliance and performance standards.

Work Controller (Apr 2007 – Dec 2011)

• Managed the central coordination of all maintenance operations across hospital facilities and residential housing.
• Utilized structured systems to receive, track, and schedule both corrective and preventive work orders, minimizing downtime, and ensuring operational readiness.
• Collaborated with engineering and utility departments during planned outages to prevent disruptions to critical medical services and resident comfort.
• Generated comprehensive daily and monthly reports on work orders and asset performance, maintaining accuracy and accountability across all levels of execution.
• This role demanded real-time decision-making, meticulous process oversight, and an unwavering commitment to safety and system integrity.

Unit Assistant, Medical Interpreter (Feb 2005 – Apr 2007)

• Held a dual role as the sole Unit Assistant and Medical Interpreter within the clinical care unit.
• Supported daily nursing and administrative operations, managing sensitive communications, documentation, and coordination, with full accountability.
• Provided real-time interpretation between patients and medical staff, ensuring accurate and empathetic communication in high-pressure, emotionally charged environments.
• Assisted in laboratory procedures as needed, and maintained patient
• records with discretion and precision.
• This position required trust, presence, and the ability to convey not just words, but also urgency, comfort, and care.

• I taught high school chemistry with a purpose far beyond textbooks. I inspired curiosity, shaped confidence, and guided future scientists toward their path.
• I designed lesson plans that brought the periodic table to life, conducted hands-on experiments that sparked engagement, and simplified complex reactions for students eager to understand the world around them.
• My role wasn't just to educate, but to empower, and by the end of the year, many of my students pursued chemistry as their college major.
• Teaching, for me, was never routine; it was personal, impactful, and full of meaning.