Hannah Gadsby
Camberley,Surrey
Summary
Executive Assistant with 14 years of experience in the Oil and Gas/Energy sector. Demonstrated expertise in delivering high-level support to Executives in fast-paced environments. Strong communication skills and meticulous attention to detail. Proven track record in fostering relationships across all organizational levels while upholding confidentiality and integrity.
Overview
19
19
years of professional experience
3
3
years of post-secondary education
Work history
Senior Executive Assistant
Saudi Aramco
Dhahran, Eastern Province
2020.11 - Current
- Provided Executive-level support to Office Services Department Director and project team, boosting operational efficiency.
- Streamlined extensive diary and calendar operations to optimise scheduling.
- Drafted official correspondence, maintaining consistent professionalism in communication.
- Served as Subject Matter Expert on recruitment panels for Assistant positions.
- Attended & facilitated 4-6 recruitment workshops annually in London and Sydney.
- Coordinated international travel arrangements, including visas, flights, and accommodation.
- Processed expenses accurately while adhering to financial regulations and budgetary constraints.
- Acted as first point of contact for Department, fostering relationships as integral team member.
- Executed confidential administrative tasks with professionalism and discretion.
- Facilitated conference room bookings while supporting office management operations.
Project Secretary, Jafurah project
Aramco Overseas Company
Reading, UK
2019.04 - 2020.11
- Delivered Executive-level business and personal support to Director and project team.
- Managed extensive diary scheduling to optimise time management.
- Composed and dispatched official correspondence on behalf of Director.
- Coordinated international travel arrangements, including visas, flights, and accommodation.
- Processed expenses with accuracy and compliance to financial guidelines.
- Organised large-scale events, including Eid celebrations for over 500 attendees.
- Executed confidential administrative tasks with professionalism and discretion.
- Facilitated conference room bookings while supporting office management operations.
Project Secretary, Fawley Strategy (FAST) project
Fluor Ltd
Farnborough, UK
2018.04 - 2019.04
- Delivered Executive-level support to Project Manager, Client Manager, and Engineering Manager.
- Managed comprehensive administrative tasks for project team of 150 members.
- Coordinated international travel arrangements, including hotels and visas.
- Oversaw advanced diary management to optimise scheduling efficiency.
- Compiled and issued meeting agendas and minutes with accuracy.
- Created and maintained detailed communication logs for effective tracking.
- Facilitated project functions through meticulous event management.
- Handled invoice coding and addressed finance-related inquiries.
Executive Department Administrator & Travel Coordinator
Fluor Ltd
Farnborough, UK
2016.01 - 2018.04
- Delivered Executive-level administrative support to Engineering Department Manager and 8 Department Managers.
- Managed team of 3 Administrative Assistants, focusing on travel arrangements for Senior Executives.
- Developed new systems to simplify travel booking, increasing compliance from 60% to over 95%.
- Oversaw detailed diary and calendar management for optimal scheduling.
- Handled expense management to ensure accurate financial reporting.
- Coordinated events, including catering and team lunches, enhancing departmental engagement.
- Initiated onboarding and exit processes to streamline employee transitions.
- Prepared tailored CVs and created organisational charts for internal use.
Project Secretary, GASCO project
Fluor Ltd
Farnborough, UK
2014.11 - 2016.01
- Served as Project Secretary for Abu Dhabi Gas Industries Ltd (GASCO) project.
- Coordinated activities and documentation for Fawley Strategy (FAST) Project.
- Liaised with Fluor and client offices in Abu Dhabi to strengthen relationships.
- Maintained comprehensive records and communication flow between stakeholders.
Travel Coordinator, TCO/FGP project
Fluor Ltd
Farnborough, UK
2012.07 - 2014.11
- Coordinated travel arrangements for Tengizchevroil's Future Growth Project, managing over $13 million in expenses.
- Handled international bookings, including visas, accommodation, and transportation.
- Maintained comprehensive travel and security logs to ensure compliance with safety standards.
- Collaborated with HR to effectively align travel policies and procedures.
- Developed streamlined forms and systems to enhance travel efficiency.
- Liaised with project offices in Kazakhstan and New Delhi to facilitate operations.
- Reviewed invoices and addressed finance queries with promptness.
- Trained new team members on travel processes and protocols.
Education (A-Levels & University)
Ulster University
2008.09 - 2012.07
Recruiting Clerk
Royal Army Medical Corps
Sandhurst, UK
2007.06 - 2008.06
- Initiated and processed Criminal Records Bureau checks for all commissioned Army officers.
- Prepared monthly Acquaint Visits, welcoming potential officers and setting up conference rooms.
- Updated master computer system (Maximizer) to ensure accurate record-keeping.
- Maintained functionality of computer system (Tafmis Recruiting Harmonised Army - TRHA).
Education
Bachelor of Arts - Drama & Theatre Studies
University of Ulster
2009.09 - 2012.07
A-Levels - English Literature, Communication Studies, Drama
Collingwood College
Skills
- Extensive calendar management
- Confidentiality and discretion
- Attention to detail
- Communication skills
- Team collaboration
References
References available upon request.
Timeline
Senior Executive Assistant
Saudi Aramco
2020.11 - Current
Project Secretary, Jafurah project
Aramco Overseas Company
2019.04 - 2020.11
Project Secretary, Fawley Strategy (FAST) project
Fluor Ltd
2018.04 - 2019.04
Executive Department Administrator & Travel Coordinator
Fluor Ltd
2016.01 - 2018.04
Project Secretary, GASCO project
Fluor Ltd
2014.11 - 2016.01
Travel Coordinator, TCO/FGP project
Fluor Ltd
2012.07 - 2014.11
Bachelor of Arts - Drama & Theatre Studies
University of Ulster
2009.09 - 2012.07
Education (A-Levels & University)
Ulster University
2008.09 - 2012.07
Recruiting Clerk
Royal Army Medical Corps
2007.06 - 2008.06
A-Levels - English Literature, Communication Studies, Drama
Collingwood College