Summary
Overview
Work history
Education
Skills
Languages
Affiliations
Professional profile relevant to my career path
Timeline
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HASHEM BAGHDADI

HASHEM BAGHDADI

Jeddah,Saudi Arabia

Summary

  • Pro cient in communicating with people from different nationalities Highly Knowledgeable of managing the work of the company's regisC tered
  • Ce Ability to

Takes on challenging new role harnessing interpersonal skills, collaboration and problem-solving. Driven to deliver high-quality service and consistent results.

Loyal employee with solid understanding of training and mentoring employees. Dedicated team player, proactive and hands-on in task completion.

Hard-working Human Resources Operations Specialist with strong organisational skills. Achieves company goals through exceptional planning and prioritisation.

Hard-working Human Resources Operations Specialist] with strong organisational skills. Achieves company goals through exceptional planning and prioritisation.

Overview

12
12
years of professional experience
3
3
years of post-secondary education

Work history

Human Resources Operations Specialist

Jasmin Beauty Trading Company
Jeddah, Mecca Region
07.2024 - Current
  • Carried out day-to-day duties accurately and efficiently.
  • Quickly learned and applied new skills to daily tasks, improving efficiency and productivity.
  • Successfully delivered on tasks within tight deadlines.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Supported team by demonstrating respect and willingness to help.
  • Improved efficiency and productivity by acquiring new skills.
  • Completed duties to deliver on targets with accuracy and efficiency.
  • Cleaned work areas and equipment to maintain faultless hygiene standards.
  • Developed a cohesive employer brand strategy to attract and retain employees.
  • Facilitated on-the-job training sessions to upskill new employees.
  • Oversaw payroll processing ensuring all employees were paid accurately and on time.
  • Led training sessions on conflict resolution, empowering employees with necessary skills.
  • Trained new employees on the usage of advanced cataloguing tools and software.
  • Processed expense reports diligently, ensuring accurate reimbursement for employees.
  • Assisted in performance appraisal process, ensuring fair evaluations for all employees.
  • Utilized Excel spreadsheets proficiently for data organization and analysis.
  • Managed large datasets with advanced Excel techniques for detailed risk analysis.
  • Provided insightful analysis on key business metrics with use of advanced Excel skills.
  • Simplified complex data into understandable reports using advanced excel functionalities for easy interpretation by senior management team.
  • Worked flexible hours, covering nights, weekends and bank holidays.
  • Consistently arrived at work on time and ready to start immediately.
  • I manage more than 80 employees
  • Used Microsoft Word and other software tools to create documents and clear communications.
  • Employee payroll
  • Employee leave management
  • Follow up on employee attendance and departure records
  • Apply according to the regulations of the Ministry of Human Resources and Social Development
  • The employee is held accountable for committing the violation and is given a warning according to the list of violations and penalties.
  • Processing employee settlements and entitlements based on contract expiration, non-renewal, or resignation.
  • Managing employee contracts on the Qiwa platform
  • Issuing work permits through the Qiwa platform
  • Renewing employee residencies through the Muqeem platform, as well as obtaining an exit and return visa or a final exit visa.
  • Registering Saudis through the Gosi
  • Providing medical insurance for employees and property risk insurance for the company.
  • Follow up on employee problems and manage them
  • Employee training and development work

Human Resources Operation

Alrawad Mix Company
Jeddah
01.2023 - 06.2025
  • Recruiting employees according to the qualifications and experience applied for the vacant position, and publishing vacant job advertisements according to the job title, qualifications and experience. Jobs are published on the company's official websites, Bayt.com, LinkedIn, and Taqat.
  • Work and renew residence permits in a resident
  • Resident report on sponsorship and not on sponsorship
  • Power report according to polarization balance
  • Work contracts in forces
  • Issuing, renewing and transferring business licenses to Qawi services
  • Registering employees for social insurance
  • Salary introduction letter
  • Chamber of Commerce certification
  • Issue warnings to the employee who violates the labor office's regulations
  • Making employee benefits
  • Making settlements and terminating employee contracts
  • Official letters
  • Forms related to human resources
  • Making health cards for employees
  • Sort and operate employee files
  • Preparing a monthly report containing employee data
  • Investigation into employee problems
  • Medical insurance for employees
  • Property risk insurance work for the company

Office Manager

Alrawad Mix Company
Jeddah
01.2022 - 01.2023
  • Managing daily business in the office
  • Receiving daily mail and the official's transactions and sorting them
  • Directing transactions to the competent authorities
  • Show transactions to the administrator
  • Drafting letters addressed by the official to other departments
  • Managing and organizing office work
  • Coordination with the directors of the departments affiliated with the official in all daily work
  • Determine administrative and office requests
  • Carrying out outgoing and incoming telephone calls
  • Direct communications with managers and senior officials inside and outside the Authority
  • Organizing the office's financial budget
  • Discussing topics and problems with employees and managers

Executive Assistant Secretary

Alrawad Mix Company
Jeddah
01.2021 - 01.2022
  • Prepare the agenda for the CEO and assist in planning appointments, board meetings, conferences etc.
  • Coordinating and attending meetings on behalf of the Executive Director.
  • Receiving and forwarding phone calls upon request.
  • Handling incoming and outgoing correspondence and arranging them according to priorities.
  • Prepare and process travel arrangements for executives.
  • Handling confidential documents and ensuring they remain secure.
  • Preparing invoices and financial statements and providing assistance with bookkeeping.
  • Monitor office supplies and negotiate with suppliers to ensure the most cost-effective orders.
  • Maintain electronic and paper records and ensure information is organized so that it is easily accessible.
  • Conduct research and prepare presentations and reports upon request.
  • Writing contracts and agreements between the two parties
  • Make meeting minutes as directed by the CEO
  • Archive files and number them according to priority
  • Destruction of unimportant papers
  • Flight reservation for the CEO according to his appointments

Executive Secretary

Umm Al-Qura University
Makkah
01.2020 - 01.2021
  • Prepare the agenda for the CEO and assist in planning appointments, board meetings, conferences etc.
  • Coordinating and attending meetings on behalf of the Executive Director.
  • Receiving and forwarding phone calls upon request.
  • Handling incoming and outgoing correspondence and arranging them according to priorities.
  • Prepare and process travel arrangements for executives.
  • Handling confidential documents and ensuring they remain secure.
  • Preparing invoices and financial statements and providing assistance with bookkeeping.
  • Monitor office supplies and negotiate with suppliers to ensure the most cost-effective orders.
  • Maintain electronic and paper records and ensure information is organized so that it is easily accessible.
  • Conduct research and prepare presentations and reports upon request.
  • Writing contracts and agreements between the two parties
  • Make meeting minutes as directed by the CEO
  • Archive files and number them according to priority
  • Destruction of unimportant papers
  • Flight reservation for the CEO according to his appointments

Executive Assistant Secretary

Mashareq Pilgrimage Company Southeast Asia
Makkah
03.2018 - 10.2020
  • Prepare the agenda for the CEO and assist in planning appointments, board meetings, conferences etc.
  • Coordinating and attending meetings on behalf of the Executive Director.
  • Receiving and forwarding phone calls upon request.
  • Handling incoming and outgoing correspondence and arranging them according to priorities.
  • Prepare and process travel arrangements for executives.
  • Handling confidential documents and ensuring they remain secure.
  • Preparing invoices and financial statements and providing assistance with bookkeeping.
  • Monitor office supplies and negotiate with suppliers to ensure the most cost-effective orders.
  • Maintain electronic and paper records and ensure information is organized so that it is easily accessible.
  • Conduct research and prepare presentations and reports upon request.
  • Writing contracts and agreements between the two parties
  • Make meeting minutes as directed by the CEO
  • Archive files and number them according to priority
  • Destruction of unimportant papers
  • Flight reservation for the CEO according to his appointments

Sales Specialist

Tawasul Communications Company
Makkah
01.2017 - 08.2020

Maintenance Supervisor

Al-Noor Specialist Hospital
Makkah
01.2013 - 01.2014
  • Inspect facilities periodically to identify problems and necessary maintenance.
  • Preparing weekly maintenance schedules and identifying necessary tasks.
  • Follow up on procedures for hiring maintenance technicians and supervise training processes.
  • Inspection and maintenance of various building systems such as heating, ventilation, etc.
  • Contribute to developing the maintenance budget and reducing expenses.
  • Control inventory of materials and equipment.
  • Participate in coordinating projects such as renovations.
  • Ensure adherence to quality standards and occupational health and safety regulations.

Education

Bachelor of Economics -

Umm Al-Qura University
01.2014 - 01.2017

Skills

  • Fast Learner
  • Communication Skills
  • Economics
  • Sales
  • Data Entry
  • Management
  • Writing
  • Communications
  • Time Management
  • Microsoft Word
  • Microsoft Excel
  • Negotiation skills
  • Attention to detail
  • Flexible
  • Good communication
  • Calm under pressure
  • Problem-solving
  • Communication skills
  • Public speaking
  • Leadership
  • Microsoft operating systems
  • Microsoft Office expertise
  • Microsoft Excel inventory
  • Microsoft active directory implementation
  • Team building
  • Worked on the company's Odoo system to upload leaves and documents that require electronic signatures

Languages

Arabic
Native
English
Elementary

Affiliations

  • Padel - Gym -Show Cinma

Professional profile relevant to my career path

Professional profile : 

I have over 13 years of diverse professional experience. I began in sales, where I worked as a salesperson for three years, which developed my direct customer interaction and persuasion skills. I then moved on to work as a maintenance supervisor, where I developed my skills in managing technical teams and field coordination. I then worked as a secretary for five years, during which I gained extensive experience in organizing administrative work and coordinating meetings and official correspondence.

I later assumed office management for one year, then moved to human resources, where I held various positions, starting as a human resources coordinator, then a human resources specialist, and finally working in human resources operations for over four years. During this time, I developed in-depth expertise in human resources policies, managing daily operations, personnel affairs, recruitment, and performance development.

I am characterized by my flexibility and career progression, which has given me a comprehensive understanding of corporate operations from the field to management. I always strive to add value to the place where I work.

Timeline

Human Resources Operations Specialist

Jasmin Beauty Trading Company
07.2024 - Current

Human Resources Operation

Alrawad Mix Company
01.2023 - 06.2025

Office Manager

Alrawad Mix Company
01.2022 - 01.2023

Executive Assistant Secretary

Alrawad Mix Company
01.2021 - 01.2022

Executive Secretary

Umm Al-Qura University
01.2020 - 01.2021

Executive Assistant Secretary

Mashareq Pilgrimage Company Southeast Asia
03.2018 - 10.2020

Sales Specialist

Tawasul Communications Company
01.2017 - 08.2020

Bachelor of Economics -

Umm Al-Qura University
01.2014 - 01.2017

Maintenance Supervisor

Al-Noor Specialist Hospital
01.2013 - 01.2014
HASHEM BAGHDADI