Idrish Khan

Responsible for overall coordination of controlled documentation within all projects

• Collect information and projects related data from different stakeholders, departments and present or update to program level management.
• Establishes PMIS system on various projects
• Orders external standards and maintains a tracking system
• Prepare and Generate dashboard, and weekly/monthly reports for management
• Established and maintained the entire Document Control System of multi projects for Client.
• Participated in preparing procedures and workflow for all Projects
• Oversee and organize all documents in order to ensure traceability, completeness and systematically complies with project standard throughout the whole project cycle
• Supports user requests for documentation and trains users in Master Control.(Acconex, PCM, Share Point..etc.)
• Prepare document control standards as per projects.
• Investigates and responds to corrective actions related to Document Control, Training and External Standards
• Responsible for coordinating document change orders (DCO), Responsible for prepare document control procedures for all projects
• Conduct technical interviews for new recruitments in department
• Prepare the audit schedules and conduct QHSE/Documents audits at site offices
• Involved in tendering & bidding process.
• Handle and manage user account issuance.
• Expert knowledge of web based software e.g ACONEX, PRIMAVERA Contract Manager, Live link, A-site
• Provided support for document controls and worked with contract documents.
• Kept employee workloads fair and balanced to achieve objectives while maintaining high job satisfaction.
• Communicated with managers of other departments to maintain transparency.
• Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
• Performed statistical analyses to gather data for operational and forecast team needs.
• Managed technical documentation flow of engineering, project management and construction activities.
• Used Adobe Acrobat and ProjectWise for document management and enhancements.
• Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
• Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
• Scanned, filed and transmitted various documents and adhered to digital filing procedures.
• Established and managed document distribution matrix and document control register.
• Created project control documentation to support needs of important projects.
• Created and enforced department policies, procedures and standards to establish productivity and quality.
• Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
• Worked actively with management team to create daily and weekly sales plans based on weekly sales trends.
• Partnered with merchandising team to plan and execute floor moves, merchandise placement, and overall sales set-up.
• Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
• Monitored due dates and deadlines and worked to submit all documents on time or early.

• (National Water Company-NWC) Approved
• Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
• Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
• Converted documents from one application to another.
• Assisted with document troubleshooting and recovery of corrupt documents and files.
• Maintained document control system and updated work instructions, procedures and associated databases.
• Worked with internal staff to process documents and sent for closing.
• Assist the PM in the drafting and issuance of project proposals, RFPs, tenders, budgets, cash flows
• Prepare project organization charts and communication charts
• Prepare employees job descriptions as per PM
• Effectively and accurately communicate relevant project information to the client and project team
• Ensue clients’ needs are met in a timely and cost-effective manner
• Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations
• Manage petty cash of Makkah projects
• Client coordinator for all Makkah region projects
• Prepare invoices and coordinate with client representative till not closed
• Prepare daily site progress report and forward to client
• Uploaded company procedures and policies to EDMS, routing for approval and training.
• Evaluated current document processes, suggested methods for change and implemented successful improvements.
• Monitored due dates and deadlines and worked to submit all documents on time or early.
• Auditor for projects documentation to ensure that projects are ongoing as per client guidelines
• Review all contractor’s submission before proceed to approval
• Prepare documentation numbering system for client’s various projects

• Preparation and review of all subcontractor payment certificate and work order
• Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
• Provided support for document controls and worked with contract documents.
• Created project control documentation to support needs of important projects.
• Managed technical documentation flow of engineering, project management and construction activities.
• Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
• Transmitted documents, organized revisions and tracked changes.
• Uploaded company procedures and policies to EDMS, routing for approval and training.
• Preparation and submission of Drawings and upload in PCM
• Preparation and submission daily project progress report.f5
• Also preparation and review of drawings and QA/QC and submittals log
• Check all project related QA/QC documents before submission
• Prepare weekly DCC report and report to Project manager
• Prepare all correspondence (Outgoing/incoming) and dispatch its to related persons
• Prepare common log for all transmittals and Project related documents
• Also Operate Oracle PCM and Live link Software
• Preparation & submission RFIs
• Preparation & update RFI log
• Preparation & update NCR & Site instruction log
• Preparation & update TQY log.

• Prepare all MEP inspection requests and tracking with consultant and received reply and maintain inspections, material submittals, MOS log as per project requirement
• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
• Responded to requests for information on materials to inquiring parties.
• Prepare inspections documents and drawings
• Prepare RFI test reports and project hand over documents
• Responsible for managing day-to-day operations regarding to banking
• Completed other responsibilities including order submission, delivery and shipment tracking of orders, quoting etc
• The conference calls key stakeholders, project manager, service manager and implementation engineers were attended
• Also helped in the creation of statement of works
• Helped the vice president to prepare weekly work status reports
• Directly involved with the preparation of requests, bids and contacts for proposals
• Done various other duties as needed and as assigned
• Prepare Operation and Maintenance Manuals for electrical and mechanical systems
• Prepare training documentation for all electromechanical systems as per need of contractor
• Prepare T&C report and RFI, Test Procedure for testing and commissioning
• And prepare all hand over documentation
• Co-ordinate with client and make meetings and take action on meeting decisions.

• Developed CAD drawings from hand sketches, verbal instructions, and site visits.
• Modified designs to correct operating deficiencies and reduce production problems.
• Interpreted technical drawings, schematics and computer-generated reports to make revisions to CAD drawings.
• Produced sketches and diagrams to illustrate design concepts.

• Coordinate between site and office
• Prepare Shop and As built drawings
• Responsible for site issues.
• Responsible for material inspection and material available on site
• Used computer-aided design software to prepare blueprints and schematics.
• Work on Plotter
• Created CAD models and drawings for HVAC designs.
• Consulted with project managers, design consultants and sub-contractors to produce and alter drawings.