Imran Shah

• Oversee all aspectes of document Management for entire program.
• Selected accomplishments; Provided training and direction in the use of the document control system and Aconex for project team members and Contractors.
• Administered weekly status reports to project team manageent in regards to documents relating to the program.
• Serving as a liasion for the construction management team,PMs and Contractor for the project communication and correspondences.
• Discussing and creating WFs plan for Design, Construction, Project Control.
• Maintain, manage and archive all documentation, records and notifications.
• Faciliated processing of RFIs.
• Maintaining document control systems-including procedures, drawings, work instructions, and numbering.
• Coordinating document control issues internally and with Contractors for whole program.
• Managed document department, supervised staff, and established policies and procedures for document flow and distribution processes for individual projects.
• Earned designation as Level One (highest level) document control manager in a company.
• Examine documents to verify the completeness and accuracy of data before closing WFs/issuing response to the parties.
• Supervised the administration and document control a group of four employees

Taking responsibility for all aspects of corporate and project document control and records management including establishing and implementing policies and procedures, managing document control operations and, planning for enhancements
Establishing and maintaining an efficient & systematic electronic document management system including workflows
Liaising with Clients, Contractors & other stakeholders Document Controls team on day-to-day basis
Leading in coordination functions, issues of electronic document management systems with service provider
Owner of document control procedure. Responsible for: Enforcement and proper implementation, Periodic review, updates and continuous process improvement, Approval of modifications
Approve access to confidential documents
Review changes to standard document distribution lists in consultation with each Package Manager
Liaising with different departments in arranging for training of personnel to ensure proper utilization of document control systems
Providing periodic reports (users reports, log reports, status reports, etc..) to applicable Program Staff
Taking lead in corporate audits in relation to document controls
Provide assistance and advice to project team with regards to document numbering
Regularly train project personnel on numbering
As part of technical team, responsible for receiving, logging and distributing all technical documents on day-to-day basis and assist in coordination and monitoring of administrative activities to facilitate and expedite applicable work flows
Responsible for quality assurance for all incoming documents whether electronic or hard copy
Responsible for strict adherence to document control procedures
Expediting review, signature approval, and release of supplier and internally produced documents
Responsible for accurate distribution of documents (drawings and specifications) to appropriate stakeholders.
Providing induction to new users how to review/approve documents in Workflow.

• Allocated unique document numbers to internal documents and incoming external documents and tracked in database

• Managing project technical documentation (Incoming/ Outgoing), Issue transmittal letters to subcontractors, client and sites, submittals and correspondences and ensures proper distribution.
• Functioning as Project Document Controller and Personal Assistant to Senior Project Manager.
• Designing and implementing document management procedures such as document coding system, documents distribution and approval, correspondence and meetings procedures, documents classification for progress control.
• Ensuring proper implementation of EDMS for all submitted and processed drawings and documents with use of ACONEX.
• Producing work flows and distributing documents received from Contractors to relevant Engineer.
• Analyze new contracts requirements based on client needs and workflow for documents handling.
• Liaising with concerned parties i.e. Contractor, Client, Engineers etc. on matters concerning problems in documents submittal i.e. Document Number, Revision, Document Status, etc. and make action on direction of Resident Engineer.
• Maintain and update different logs i.e. Drawings Log (design, construction and as-built drawings), Material Submittals Log, NCRs logs, RFIs Log and other required logs for Project Manager and Client.
• Prepare and submit regular Reports to Project Manager, Design Manager, Project Control Manager and Site Supervision Manager.
• Review procedures and recommend/ submits proposal/ changes to Client in collaboration with Resident Engineer.
• Manage administrative works for project team.
• Responsible for approval and submission of Employees Sick, Annual and Casual leave and assist Project Manager to approve time sheet for site-office staff and preparation of Monthly Attendance Sheet for client billing.
• Coordinate various office activities and operations to secure and ensure compliance to company policies.
• Responsible to generate and update records in electronic database with personnel, financial and other quality data.
• Plan, direct, coordinate and supervise administrative staff and divide responsibilities to ensure performance.
• Collaborate and communicate with Head Office for preparation of Client bill.
• Streamline and simultaneously manage multiple tasks such as managing agendas, making travel arrangements and appointments, etc. for upper management.
• Involve in handling official correspondences, following to phone calls, answering to inquires, etc.
• Instrumental role in administration of accurate tracking stocks of office supplies and placing orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned with high degree of accuracy.
• Render support to development team for solutions and assist colleagues whenever necessary.
• Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
• Managing multiple projects.

• Worked closely with and assisted Construction Project Manager in meeting deadlines and stay within budget on construction projects by planning projects, preparing documents and coordinating administrative support.
• Prepared scope of service requirements, RFPs, bid preparation & review.
• Assisted Project Manager in drafting and issuance of project proposals, RFPs, tenders, budgets, cash flows and preliminary schedules.
• Collaborated with accounting department as needed including managing budget, tracking expenses and minimizing exposure and risk in project.
• Coordinated and negotiated with contractors in completion various phases of project.
• According to direction from Project Manager, coordinated and followed-up among parties involved in project, which included architects, consultants, contractors, sub-contractors and laborers and negotiated changes to contracts with architects, consultants, clients, suppliers, and subcontractors.
• Updated invoices received, paid and billed, communicated with vendors to arrange payment.
• Developed reports and completed various administration tasks within guidelines and policies of company and special projects as assigned.
• Coordinated purchasing functions including creating purchase order for Subcontractors and vendors and tracking after assigning work to contractors.

• Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments

• Created plans and communicated deadlines to ensure projects were completed on time
• Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
• Prepared variety of different written communications, reports and documents to ensure smooth operations

• Devoted special emphasis to punctuality and worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately
• Worked closely with Project Manager to maintain optimum levels of communication to effectively and efficiently complete projects
• Supervised work of contracted employees to keep on task for timely completion
• Used critical thinking to break down problems, evaluate solutions and make decisions
• Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
• Used Microsoft Word and other software tools to create documents and other communications
• Resolved conflicts and negotiated mutually beneficial agreements between parties
• Improved operations through consistent hard work and dedication